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OEM PLUMBING PARTS

Request For Proposals

General Information
Country:   Canada
Notice/Contract Number:   can:mb-mbpb-zzs-00110
Publication Date:   Nov 18, 2009
Deadline:   Dec 1, 2009
Buyer:   Manitoba Infrastructure and Transportation Procurement Services Branch
Original Language:   English

Contact Information
Address:   Canada

Goods, Works and Services

 

Original Text

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OEM PLUMBING PARTS

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 17/11/2009
ISSUED BY: Shaun Ritchie
TELEPHONE: 204 945-6347


NOTE:
Departmental Contact: SHAUN RITCHIE
- phone (204) 945-6347

Please contact the individual noted above if additional information
or clarification is required on the following items.

To be delivered as & when required from
JANUARY 1, 2010 TO DECEMBER 31, 2011

The delivery date (if shown) is actually the end of the contract

MERX:
Associated Components
The official Request for Quotation (RFQ) document may be purchased
from MERX. To obtain the official RFQ document please follow the
link at the top of this page. "Associated Components: Order"

General Terms & Conditions
Bidders must "login" to MERX to access the General Terms &
Conditions which apply to this RFQ in addition to those shown below
After login follow these links:
Government Resources-Manitoba Terms & Conditions-Request for Quotations



DIRECT:
Vendor Information: If your company name, address, phone or fax
number shown above is incorrect please make the necessary changes
clearly on your return quote.


If you have faxed your quote to PSB and wish to confirm that
all pages have been received please call our general inquiry line
(204) 945-6361

Vendor's e-mail address: (if available) ____________________

Quantity clarification - quantity listed contains 2 or 3 decimals




________________________________________________________________________
_
ITEM
QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/12/2011
55,000.00 Dollar GSIN: N4510MATERIAL: 39440
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT REPAIR
PARTS AND SERVICES FOR CRANE, PRESTO AND TRIUMPH PLUMBING EQUIPMENT.

BIDDER TO QUOTE BASED ON MANUFACTURER'S CURRENT PUBLISHED PRICE LIST AS
FOLLOWS:
PERCENTAGE DISCOUNT OF ________% FROM:
(CHECK ONE OF THE FOLLOWING)
_________ LIST PRICE _________ DEALER PRICE
_________ JOBBER PRICE _________ OTHER (SPECIFY)

========================================================

THIS DOES NOT CONSTITUTE A COMMITMENT TO PURCHASE. IT DOES, HOWEVER,
OUTLINE THE TERMS AND CONDITIONS TO BE APPLIED WHEN A PURCHASE
TRANSACTION OCCURS.

ABOVE TO BE DELIVERED FOB DESTINATION ANYWHERE WITHIN THE CITY OF
WINNIPEG LIMITS.

If on occasion, a delivery to a rural location is requested, the
shipment will be on a prepaid chargeback basis.

All deliveries shall be completed within five (5) working days from the
date of release of the contract.

Deliveries will be accepted Monday to Friday between the hours of 8:00
A.M. to 12:00 noon and 12:45 to 3:00 P.M.

Releases off this contract will be made by phone or fax. A release
number will be issued and must be shown on the vendor's invoice.
Separate invoices may be required for each release job number.

Releases must be shipped and invoiced in one complete drop shipment with
no "To Follow" back orders unless approved by the contact person shown.

Any unused portion as of the end of the contract will be considered
cancelled.

Quantity approximate and may vary more or less.

NOTE:
Duration of firm pricing must be shown on return tender,
and will be used in the evaluation of the tender.
Prices are firm for_________days or_____________months.

NOTE:
BIDDER MUST HAVE A LOCAL WAREHOUSE TO FACILITATE:
A. EMERGENCY MAINTENANCE
B. TRADES PERSONNEL PICK UP WHEN REQUIRED
C. CUSTOMER SERVICE FOR PRODUCT IDENTIFICATION.

QUOTATION EVALUATION:

Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.

Tenders will be evaluated based on:
Product offered compared to product description/specifications
requested, delivery, price and any other terms & conditions indicated on
this RFQ.

Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)

QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered.
Manitoba reserves the right to reject any product, after final
inspection that does not meet the specification or product description
requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.

RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.

TERMINATION:
Manitoba may, at its sole discretion, immediately terminate this
contract in writing for any of the following reasons:
A) The goods provided by the vendor are not according to the contract
or are otherwise unsatisfactory, or
B) The services provided by the vendor are unsatisfactory,
inadequate, or are improperly performed, or
C) The vendor has failed to comply with any term or condition of the
contract, or
D) The vendor fails or refuses to comply with any verbal or written
request from Manitoba, for information pertaining to the contract,
within five (5) working days of receiving such request, or
E) The vendor becomes bankrupt or insolvent or liquidates; or
F) A receiver, trustee or custodian is appointed for the assets of the
vendor, or
G) The vendor fails to secure or renew any license or permit for the
vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
H) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
I) The vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.

Manitoba may in its sole discretion terminate this Contract at any time
without cause by providing at least 30 calendar days written notice
thereof to the vendor prior to the date of intended termination. This
termination may be used for those instances where there are program
changes, funding changes etc.

Upon the effective date of the termination of this Contract the Vendor
shall cease to provide any further goods and/or perform any further
services. Manitoba shall be under no obligation to the vendor other
than to pay, upon receipt of an invoice and supporting documentation
satisfactory to Manitoba, such compensation as the Vendor may be
entitled to receive under this Contract.

REGISTRATION/FORMS
All dealer supplied forms that are required for the Department to
register/insure the unit in Manitoba must be fully completed and
provided immediately on delivery.

VENDOR INFORMATION:
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.


ABORIGINAL BUSINESS STANDARD

ABORIGINAL BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"


DEFINITIONS:

"Aboriginal Business" means a business that is at least 51% aboriginal
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Aboriginal persons.

"Aboriginal Business Directory" means a business directory of Aboriginal
businesses that meet Manitoba's definition of an Aboriginal business.

'Aboriginal Business Standard" means terms and conditions that indicate
that Aboriginal business participation is desirable but not mandatory.

"Aboriginal Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.


ABORIGINAL PROCUREMENT INITIATIVE

Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Aboriginal businesses. In that regard, Manitoba developed
the Aboriginal Procurement Initiative (API). The objective of API is to
increase the participation of Aboriginal businesses in providing goods
and services to Manitoba.

ABORIGINAL BUSINESS STANDARD

Aboriginal participation is desired but bids will not be disqualified if
there is no Aboriginal business participation.

ABORIGINAL BUSINESS DIRECTORY

Manitoba has established a directory of Aboriginal businesses called the
"Aboriginal Business Directory". This directory is a list of Aboriginal
businesses (including non profit organizations and economic development
corporations) that have self declared as an Aboriginal Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Aboriginal
businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee
certification as an Aboriginal business, as business status may change;
therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the aboriginal Business Directory,
registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:

http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:

Mark Freedman
Vendor relations Coordinator
Procurement Services Branch
Manitoba Infrastructure and Transportation
2nd floor - 270 Osborne Street N.
Winnipeg, Manitoba
Ph. 204-945-0826
Fax: 204-945-1455
Email: Mark.Freedman@gov.mb.ca


ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if your
invoice address (accounts receivable) is the same as the address for
orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc.
_________________

MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit Manitoba's
Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.

MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.


YOUR QUOTATION REFERENCE # ( if applicable) _____________



Proposed Delivery Address:

TO BE ADVISED


TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Transportation and
Government Services
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada. R3C 1V7
(or)FAX quote to(204)945-1455


Original notice
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