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UK-Wokingham: repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   WOKINGHAM
Notice/Contract Number:   eu:319705-2009
Publication Date:   Nov 18, 2009
Deadline:   Dec 16, 2009
Buyer:   WOKINGHAM BOROUGH COUNCIL
Original Language:   English

Contact Information
Address:   WOKINGHAM BOROUGH COUNCIL
WOKINGHAM, Berkshire
United Kingdom
Web Site:   www.wokingham.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 222/2009, #319705-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Wokingham Borough Council,
Civic Offices, Shute End, Attn: Paul Simmons, UK-Wokingham RG40 1WH. Tel.
+44 1189746789. E-mail: paul.simmons@wokingham.gov.uk. Fax +44 1189746725.
Internet address(es):
General address of the contracting authority: www.wokingham.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Service and Maintenance of Fire Alarms and Emergency Lighting.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1.
Main place of performance: Wokingham Borough.
NUTS code: UKJ11.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Undertaking the
repair service and maintenance of fire alarms and emergency lighting
systems to schools and public buildings.
II.1.6) Common procurement vocabulary (CPV): 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Cyclical repairs and maintenance of fire
alarm systems and emergency lighting systems in schools and other public
buildings including responsive maintenance,component replacement and
resetting of triggered alarms for a period of 3 years with the option to
extend for up to a further 3 years subject to satisfactory performance and
mutual agreement of the parties.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.4.2010. Completion: 31.3.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: A Performance Bond will be
required for 15 % of the annual value of the contract. The Bondsman to be
approved by the Council.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Within 28 days of
submission of a properly rendered invoice.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Achievement of key performane measures.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Work to
electrical installation by NICEIC,ECA or similarly accredited body and as
detailed in the Pre Qualification Questionnaire (PQQ).
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As detailed in the PQQ.
Minimum level(s) of standards possibly required: Satisfactory credit
rating (A credit check will be carried out ),turnover greater than 60 % of
the contract value per annum.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
As detailed in the PQQ.
Minimum level(s) of standards possibly required:
As detailed in the PQQ.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 6. Maximum number: 10
Objective criteria for choosing the limited number of candidates: To
obtain best value and obtain realistic response from economic operators.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Technical. Weighting: 15.
2. Operational. Weighting: 10.
3. Quality. Weighting: 10.
4. Previous Experience. Weighting: 10.
5. Health and Safety. Weighting: 10.
6. Financial. Weighting: 40.
7. Environmental Management. Weighting: 5.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
16.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.5) DATE OF DISPATCH OF THIS NOTICE: 16.11.2009.
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