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UK-Cardiff: construction work

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   CARDIFF
Notice/Contract Number:   eu:319307-2009
Publication Date:   Nov 18, 2009
Deadline:   Jan 11, 2010
Buyer:   CARDIFF COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   CARDIFF COUNTY COUNCIL
CARDIFF, Cardiff and Vale of Glamorgan
United Kingdom
Web Site:   http://cardiff.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 1120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 222/2009, #319307-2009
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Cardiff County Council,
Bessemer Close, Leckwith Industrial Estate, Contact: Corporate Procurement
Services, Attn: Alan Jones, UK-Cardiff CF11 8XH. Tel. +44 2920873742.
E-mail: aljones@cardiff.gov.uk. Fax +44 2920377605.
Internet address(es):
General address of the contracting authority: http://cardiff.gov.uk.
Address of the buyer profile: http://appswales.alito.co.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Housing & neighbourhood renewal adaptations & repairs agreement 2010-2013.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Execution.
Main site or location of works: Within the boundaries of Cardiff County
Council.
NUTS code: UKL22.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Number of participants to the framework agreement envisaged: 12.
Duration of the framework agreement: Duration in year(s): 3.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 5 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): The County
Council of the City and County of Cardiff (“the Council”) is responsible
for the administration and provision of:
Mandatory Disabled Facilities Grants under the Housing Grants Construction
and Regeneration Act 1996.
Discretionary Grants for the provision of adaptations under the Regulatory
Reform Order June 2002.
Safety at Home Grants & the Repair or Replacement of existing defective
adaptations.
Repair Grants for privately owned properties under the Regulatory Reform
Order June 2002.
Group Repair Scheme Grants for cross tenure properties.
Home Fixed Loans for privately owned properties.
Where grant applicants appoint the Council to administer the grant on
their behalf, part of the Council’s role is to select a building
contractor to undertake the works.
The Council needs to ensure that their selected building contractors are
reliable, competent, capable of providing high quality work, professional
and are fully aware and appreciative of the needs of our clients.
The Council intends to compile a list of contractors who demonstrate
throughout the selection process that they are able to meet the
requirements as indicated above.
II.1.6) Common procurement vocabulary (CPV): 45000000, 45211300,
45300000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The Council intends to compile a list of
contractors who demonstrate throughout the selection process that they are
able to meet their requirements.
The tender process will inform the Council’s decision to select 10
contractors to complete major adaptation/repair works and 2 contractors to
complete minor works (i.e. each contract will be < 1 000 GBP). You will
have indicated on the Pre-Qualification Questionnaire (PQQ) that in the
event your application for inclusion on the general adaptation/repair list
is unsuccessful you wish to be considered for inclusion on the Safety @
Home contractor list (2 contractors only).
The tender process consists of the following two stages:
Stage One - Agreement to undertake the works for the rates shown.
Completion of the PQQ providing that you have agreed to undertake the.
Works for the rates shown.
The Council will evaluate the returned PQQs by applying the scoring
matrix.
Stage Two - Successful contractors will then be invited to interview.
A similar evaluation method will be used for the interviews.
Contracts will be awarded to those contractors whose submissions/interview
are.
Deemed by the Council to have scored most highly.
The Council envisages that the contractor select list will remain in
operation for a period of up to three years with such period commencing on
1st April 2010 with there being an option to extend the arrangements for a
further 12 months.
It should be noted that contractors are not guaranteed inclusion for the
term of the.
Contract.
An indicative total budget of approximately 5 000 000 GBP has been
submitted; each year the Council will allocate funds to the following as
appropriate:
a. Adaptation works.
b. Repair and Renovation works.
c. Safety @ Home works
Estimated value excluding VAT: 5 000 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: A bond or parental guarantee
may be required following a financial appraisal carried out and determined
by the Council.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment will be
arranged following receipt of a validated invoice and satisfactory
performance.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
As outlined in the Services Framework Agreement and tender documentation.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (b) is the
subject of proceedings for a declaration of bankruptcy, for an order for
compulsory winding-up or administration by the courts or for an
arrangement with creditors or is the subject of any other similar
proceeding under national laws or regulations;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under the provisions of the Directive on the criteria for
qualitative selection;
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) bank statement
and/or evidence of professional risk indemnity insurance;
(c) statement of turnover for a maximum of the last three years.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(a) a list of works carried out over the last 5 years with certificates of
satisfaction;
(d) a description of technical facilities and measures used to ensure
quality;
(f) where appropriate, an indication of the environmental management
measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last
3 years;
(i) details of any intended sub-contracting arrangements;
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 12
Objective criteria for choosing the limited number of candidates:
Evaluation of a Pre Qualification Questionnaire and interview process
following short listing through the Pre Qualification Questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
2600CCC/AJ/MS/09.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 4.1.2010 - 16:00.
Payable documents:
Price: 100 GBP.
Terms and method of payment: Payment in advance of receipt of the
documents. If documents are being collected then a cheque to the value
above must be received upon collection, if requested in writing then a
cheque must be received with the letter or prior to posting of documents.
Documents will not be provided or posted until payment is received.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
11.1.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: Date: 11.1.2010 - 13:00.
Place: Corporate Procurement Services, Bessemer Close, Cardiff.
Persons authorised to be present at the opening of tenders: yes.
Authorised Council employees only. No members of the general public.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Within the next four
years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: All Contractors taking part in this tender
process will be required in the first instance to register on our
Suppliers List against category SE09 and SB98, which can be carried out at
http://appswales.alito.co.uk.
If successful with your tender you must then complete our approval process
which requires the completion of a number of questionnaires with regards
to your financial status, capability and capacity to carry out the work
indicated.
Documents will be made available for collection from the Corporate
Procurement offices indicated in I.1 above and will only be supplied to
prospective tenderers in receipt of a payment for 100 GBP by cheque.
Documents must be requested in writing either by post (With cheque) or by
email to aljones@cardiff.gov.uk or nicolathomas@cardiff.gov.uk but the
cheque for the documents must be received prior to posting.
The framework agreement will also be made available to other Service Areas
within the Council and the Council reserves the right to award all, part
or none of the business.
The closing date for obtaining the tender documents is 4.1.2010 at 16:00
Hrs.
The tender documents will outline the requirements of the tender process
and the evaluation criteria.
Buy4Wales Reference Number: 19195.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 16.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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