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B-Brussels: the impacts of EU consumption of food and non-food imports on deforestation

Request For Proposals

General Information
Country:   Belgium
City/Locality:   BRUSSELS
Notice/Contract Number:   eu:318585-2009
Publication Date:   Nov 18, 2009
Deadline:   Jan 8, 2010
Buyer:   EUROPEAN COMMISSION
Original Language:   English

Contact Information
Address:   EUROPEAN COMMISSION, DIRECTORATE-GENERAL FOR THE ENVIRONMENT, F.2 - FINANCE
BRUSSELS
Belgium
Web Site:   http://ec.europa.eu/environment/funding/calls_en.htm

Goods, Works and Services

 

Summary

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Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 222/2009, #318585-2009
Referenced Document Number: 267006-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): European Commission,
Directorate-General for the Environment, F.2 — Finance, BU-5 00/169,
B-1049 Brussels. Tel. +32 22960008. E-mail: env-tenders@ec.europa.eu.
Internet address(es):
General address of the contracting authority:
http://ec.europa.eu/environment/funding/calls_en.htm.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
European institution/agency or international organisation.
Environment.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
The impacts of EU consumption of food and non-food imports on
deforestation.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: 'extra muros'.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The study will:
(a) produce a comprehensive analysis of the impacts of EU consumption of
imported food and non-food commodities and manufactured goods on
deforestation;
(b) identify areas where Community policies and where applicable
legislation would need to be reviewed in order to support efforts to
reduce deforestation;
(c) make specific suggestions for how the policies identified under (b)
could be oriented to reduce EU impacts on deforestation;
(d) list other possible policy measures at other levels (e.g. EU Member
State, multilateral, private sector) that could support the overall
objective of reducing the loss of forest cover in developing countries.
The study is organised around 4 thematic tasks which reflect the
abovementioned objectives:
1. development of a work methodology;
2. analysis of the impact of EU consumption on deforestation;
3. analysis of EC policies and legislation;
4. new policy and legislative proposals to address the identified impacts.
II.1.6) Common procurement vocabulary (CPV): 90700000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Single contract.
Estimated value excluding VAT: 500 000 EUR.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 18 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The Commission reserves the
right to waive the pre-financing payment if applicable, or to request a
financial guarantee should it be deemed necessary.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: This contract will
be paid on a lump sum basis.
A pre-financing payment of 30 % will be paid upon signature of the
contract.
An interim payment of 30 % will be paid upon acceptance by the Commission
of the final report for task 2.
A final payment of 40 % will be paid upon acceptance by the Commission of
the final reports for task 3 and task 4.
The Commission is exempt from all taxes and dues, including value added
tax, pursuant to the provisions of Articles 3 and 4 of the Protocol on the
Privileges and Immunities of the European Communities with regard to its
financial contribution under the contract.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Groupings, irrespective of their legal
form, may submit bids. Tenderers must, after forming a grouping, submit a
joint bid on condition that it complies with the rules of competition.
Such groupings (or consortia) must specify the company or person heading
the project and must also submit a copy of the document authorising this
company or person to submit a bid and to sign a contract on behalf of the
grouping/consortium if awarded. Attention is drawn to the fact that all
members of the consortium must submit the appropriate documentation in
respect of exclusion and selection criteria.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: A. Exclusion
criteria: contractors or tenderers will be excluded from participation in
this procurement procedure as per the criteria set out in the tender
specifications, as in Articles 93 and 94 of Council Regulation No
1995/2006 of 13.12.2006.
B. Authorisation to perform the contract: a tenderer must prove that he is
authorised to perform the contract under national law, as evidenced by
inclusion in a trade or professional register, or a sworn declaration or
certificate, membership of a specific organisation, express authorisation
or entry in the VAT register.
C. Access to the market: a tenderer must indicate in which State they have
their headquarters or domicile and to present the supporting evidence
normally acceptable under their own law.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: A simplified balance
sheet and profit and loss account, exclusively based on the Annex 5 form
attached to these specifications.
In the event that the tenderer is unable to complete the form as proposed
above one of the following alternatives would be acceptable:
1. financial statements for the last 2 financial years; or
2. declaration concerning the sales turnover related to the field
associated with the invitation to tender during the last 3 financial
years; or
3. other substantiating documents if the candidate or tenderer cannot, for
valid reasons, provide those indicated above.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Experience as evidenced by the qualifications, both educational and
professional, of the service provider or contractor and those of the
firm's managerial staff and, in particular those of the person or persons
responsible for carrying out the service/work. Curricula vitae must be
provided, including language skills. Knowledge of English, French, Spanish
and Portuguese should be available within the proposed team of experts.
A reference list of relevant previous projects over the past 3 years must
be provided, indicating the sums involved, dates, recipients, public or
private.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Understanding. Weighting: 30.
2. Methodology. Weighting: 40.
3. Project management and resources availability. Weighting: 30.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
ENV.E.2/ETU/2009/0105.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2009/S 186-267006 of 26.9.2009.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
8.1.2010 - 16:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Spanish. Danish. German. Greek. English. French. Italian. Dutch.
Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian.
Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 12 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 22.1.2010 - 10:30.
Place: avenue de Beaulieu 5, 1160 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes.
1 representative per tenderer (proof of identity) may attend the opening
of tenders (no expenses paid). Please send an e-mail with a name of
nominated representative in advance of the opening to:
env-tenders@ec.europa.eu.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: In line with Article 126 of the
Implementing Rules to the Financial Regulation No 2342/2002 of 23.12.2002,
the Directorate-General for the Environment reserves the right to
negotiate with the contractor additional services up to a maximum of 50 %
of the contract value where:
a) such an additional contract cannot be technically or economically
separated from the main contract without serious inconvenience for the
contracting authority; or
b) such additional services, although separable from the performance of
the original contract, are strictly necessary for its completion.
Tender specifications and related documents for this call can be
downloaded from the website of the Directorate-General for the Environment
at the following address: http://ec.europa.eu/environment/funding/
calls_en.htm
The tender specifications published on this web page may be complemented
by an addendum/corrigendum. In such a case, this information will be
published at the latest 6 days before the deadline for tender submission.
You are therefore invited to consult the site regularly. The Commission
will not be liable should the tenderers not take notice of the
addendum/corrigendum before submitting their bids.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
E-mail: ECJ.Registry@curia.europa.eu. Tel. +352 4303-1. URL:
http://curia.europa.eu. Fax +352 433766.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: within 2 months of the notification of the plaintiff, or,
in absence thereof, of the day on which it came to knowledge.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 6.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.