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AW-Oranjestad: EDF — supply of alternative energy and other equipment for the Park Centre of the Arikok National Park, Aruba

Request For Proposals

General Information
Country:   Aruba
City/Locality:   ORANJESTAD
Notice/Contract Number:   eu:318418-2009
Publication Date:   Dec 30, 2009
Deadline:   Feb 1, 2010
Buyer:   TERRITORIAL AUTHORISING OFFICER FOR THE EDF
Original Language:   English

Contact Information
Address:   TERRITORIAL AUTHORISING OFFICER FOR THE EDF
ORANJESTAD
Aruba

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 222/2009, #318418-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined


Update: Dec 30, 2009


Notice Type: 0708 - Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 251/2009, #360712-2009
Referenced Document Number: 318418-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined

Original Text

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Location — Arikok National Park, Aruba
Supply procurement notice
1. Publication reference: EuropeAid/129141/D/SUP/AW.
2. Procedure: International open.
3. Programme: EDF.
4. Financing: Financing Agreement No 9285/ARU.
5. Contracting authority: Territorial Authorising Officer for the EDF,
Department of Economic Affairs, Commerce and Industry, L.G. Smith
Boulevard 160, Sun Plaza Building, 2nd floor, Oranjestad, ARUBA.
Contract specifications
6. Description of the contract: Supply of 2 sun power devices and 1 wind
power generator, and various equipment and supplies for the offices of the
Park Authority in Aruba.
7. Number and titles of lots: 2 lots:
lot No 1: 2 sun power devices of 5 kWp each interconnected with the public
electricity supply and 1 device of wind power generation 2,5 kWp, as an
island system;
lot No 2: 41 items in total of cameras and accessories, equipment for the
audiovisual room and video editing/recording accessories for the park
facilities.
Terms of participation
8. Eligibility and rules of origin: Participation in tendering is open on
equal terms to natural and legal persons (participating either
individually or in a grouping (consortium) of tenderers) from ACP States
and Member States of the European Union contributing to the European
Development Fund and international organisations as authorised by the
instrument applicable to the programme under which the contract is
financed (see also item 22 below). All goods supplied under this contract
must originate in these countries.
Exception: goods supplied under this contract for lot 2 are not subject to
the rule of origin.
9. Grounds for exclusion: Tenderers must submit a statement to the effect
that they are not in any of the situations listed in point 2.3.3 of the
'Practical Guide to contract procedures for EC external actions'.
10. Number of tenders: Tenderers may submit only 1 tender per lot.
Tenders for parts of a lot will not be considered. Any tenderer may state
in their tender that they would offer a discount in the event that their
tender were accepted for more than 1 lot. Tenderers may not submit a
tender for a variant solution in addition to their tender for the supplies
required in the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of 1 200
EUR for each lot when submitting their tender. This guarantee will be
released to unsuccessful tenderers once the tender procedure has been
completed and to the successful tenderer(s) upon signature of the contract
by all parties. This guarantee will be called upon if the tenderers do not
fulfil all obligations stated in their tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10 % of the amount of the contract at
the signing of the contract. This guarantee must be provided no later than
30 days after the tenderer receives the contract signed by the contracting
authority. If the selected tenderer fails to provide such a guarantee
within this period, the contract will be void and a new contract may be
drawn up and sent to the tenderer which has submitted the next-best
compliant tender.
13. Information meeting and/or site visit: No information meeting is
planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of performance: The period of performance shall be 5 months as
from the date specified in the special conditions, Article 18.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. In the case of tenders submitted by a consortium, these
selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.e. item 3 of
the tender form for a supply contract):
(a) the average annual turnover of the tenderer must exceed the financial
proposal of the tender.
2) Professional capacity of tenderer (based on i.e. items 4 and 5 of the
tender form for a supply contract):
(a) the tenderer has at least 2 permanent staff employed.
3) Technical capacity of tenderer (based on i.e. items 5 and 6 of the
tender form for a supply contract):
(a) the tenderer has successfully completed at least 3 contracts with a
budget of at least that of the financial proposal of the tender in the
past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
17. Award criteria: Price.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address: http://ec.europa.eu/europeaid/work/
procedures/implementation/supplies/index_en.htm
The tender dossier is also available for collection from the contracting
authority.
Tenders must be submitted using the standard tender form for a supply
contract included in the tender dossier, whose format and instructions
must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to:
Territorial Authorising Officer for the EDF, Department of Economic
Affairs, Commerce and Industry, L.G. Smith Boulevard 160, Sun Plaza
Building, 2nd floor, Oranjestad, ARUBA. Fax +297 5834494. E-mail:
deaci@setarnet.aw
(mentioning the publication reference shown in item 1) at least 21 days
before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at http://ec.europa.eu/europeaid/cgi/frame12.pl
19. Deadline for submission of tenders: 25.1.2010 (12:00).
Any tender received after this deadline will not be considered.
20. Tender opening session: The tender opening session is 25.1.2010
(14:30) at the Territorial Authorising Officer for the EDF, Department of
Economic Affairs, Commerce and Industry, L.G. Smith Boulevard 160, Sun
Plaza Building, 2nd floor, Oranjestad, ARUBA.
21. Language of the procedure: All written communications for this tender
procedure and contract must be in English.
22. Legal basis: ACP–EC Partnership Agreement signed at Cotonou on
23.6.2000 as amended on 25.6.2005.
Decision No 2/2002 of the ACP–EC Council of Ministers published in OJ L
320 of 23.11.2002.


Corrigendum No 1 to the procurement notice
Publication Ref: EuropeAid/129141/D/SUP/AW
Location — Arikok National Park, Aruba, southern Caribbean
(Supplement to the Official Journal of the European Union, 18.11.2009,
2009/S 222-318418)
Territorial Authorising Officer for the EDF, Department of Economic
Affairs, Commerce and Industry, L.G. Smith Boulevard 160, Sun Plaza
Building, 2nd floor, Oranjestad, ARUBA. Fax +297 5834494.
Instead of: 19. Deadline for submission of tenders:
25.1.2010 (12:00).
[...]
read: 19. Deadline for submission of tenders:
1.2.2010 (12:00).
[...]
All other terms and conditions of the procurement notice remain unchanged.
The above alterations and/or corrections to the procurement notice are an
integral part of the procurement notice.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.