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Starters, Alternators Supply and Service

Request For Proposals

General Information
Country:   Canada
Notice/Contract Number:   can:mb-mbpb-aas-00022
Publication Date:   Nov 17, 2009
Deadline:   Nov 27, 2009
Buyer:   Manitoba Infrastructure and Transportation Procurement Services Branch
Original Language:   English

Contact Information
Address:   Canada

Goods, Works and Services

 

Original Text

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Starters, Alternators Supply and Service

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 13/11/2009
ISSUED BY: Shaun Ritchie
TELEPHONE: 204 945-6347


NOTE:
Departmental Contact: GUY SINCLAIR
- phone (204) 945-8897 (or) fax (204) 957-1109

Purchasing Agent: Shaun Ritchie
- phone (204)945-6347 (or) fax (204) 945-1455

Please contact the individual noted above if additional information
or clarification is required on the following items.

To be delivered as & when required from
JANUARY 1, 2010 TO DECEMBER 31, 2011

The delivery date (if shown) is actually the end of the contract


DELIVERED AND UNLOADED F.O.B. DESTINATION: Winnipeg, MB
(unit prices include all necessary charges e.g. freight, insurance
,handling etc.)


MERX:
Associated Components
The official Request for Quotation (RFQ) document may be purchased
from MERX. To obtain the official RFQ document please follow the
link at the top of this page. "Associated Components: Order"

General Terms & Conditions
Bidders must "login" to MERX to access the General Terms &
Conditions which apply to this RFQ in addition to those shown below
After login follow these links:
Government Resources-Manitoba Terms & Conditions-Request for Quotations



DIRECT:
Vendor Information: If your company name, address, phone or fax
number shown above is incorrect please make the necessary changes
clearly on your return quote.


If you have faxed your quote to PSB and wish to confirm that
all pages have been received please call our general inquiry line
(204) 945-6361

Vendor's e-mail address: (if available) ____________________

Quantity clarification - quantity listed contains 2 or 3 decimals




________________________________________________________________________
_
ITEM
QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 04/01/2010
20,000.00 Dollar GSIN: N4520MATERIAL: 38412
FOR THE REMANUFACTURE, REPAIR AND EXCHANGE OF AUTOMOTIVE STARTER,
ALTERNATOR, GENERATOR, REGULATOR, MAGNETOS, TWO SPEED AXLE MOTORS AND
OTHER RELATED PARTS.



ALTERNATORS (REBUILT):
MANUFACTURER'S NAME: ___________________
BRAND NAME: ____________________________
TO BE SUPPLIED AT A ____________% DISCOUNT FROM THE MANUFACTURER'S
CURRENT JOBBER PRICE LIST.

STARTERS (REBUILT)
MANUFACTURER'S NAME: ___________________
BRAND NAME: ____________________________
TO BE SUPPLIED AT A ____________% DISCOUNT FROM THE MANUFACTURER'S
CURRENT JOBBER PRICE LIST.

REGULATORS (NEW):
MANUFACTURER'S NAME: ___________________
BRAND NAME: ____________________________
TO BE SUPPLIED AT A ____________% DISCOUNT FROM THE MANUFACTURER'S
CURRENT JOBBER PRICE LIST.


Minimum Remanufacturing Standards

Alternators:
- Complete Unit Disassembly and Inspection
- New Brush Holders, Brush Springs, and Brushes
- New Voltage Regulator
- New Rectifier, Diodes and Capacitors
- Final Output Test (Current) To Be Within 10% of Specifications,
Charging Voltage to be on OEM Specification

Starters
- Complete Unit Disassembly and Inspection
- New Bearing/Brushings Throughout
- New Snap Rings, Thrust Washers and Retainers
- New Starter Drive
- Rewound and Reconditioned Armature
- Rewound and Reconditioned Field Coils
- Starter Drive Fork To Be Inspected For Excess Wear and Repaired Or
Replaced as Needed
- Starter Exterior Surface To Be Plated or Painted
- Starter to Receive Final Bench Test.
(Stall and No Load Test)

========================================================

PLEASE NOTE THE FOLLOWING:

IT SHOULD BE NOTED THAT THERE IS NO GUARANTEE OF BUSINESS, HOWEVER, THE
FOLLOWING IS AN ESTIMATED VALUE OF PURCHASES:
$20,000.00

QUANTITY APPROXIMATE AND MAY VARY MORE OR LESS.

FOR THE REMANUFACTURE, REPAIR AND EXCHANGE OF AUTOMOTIVE STARTER,
ALTERNATOR, GENERATOR, REGULATOR, MAGNETOS, TWO SPEED AXLE MOTORS AND
OTHER RELATED PARTS DURING THE PERIOD OF
JANUARY 1, 2010 TO DECEMBER 31, 2011

THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT.

DELIVERY:
TO BE DELIVERED F.O.B. DESTINATION WINNIPEG, MANITOBA

DELIVERIES TO RURAL POINTS TO BE ON A PREPAID CHARGEBACK SYSTEM.

SUPPLIER WILL BE REQUIRED TO DELIVER PRODUCT WITHIN 4 HOURS OF ORDER
BEING PLACED, DELIVERIES TO BE MADE BETWEEN THE HOURS OF 7:30 A.M. AND
4:00 P.M. MONDAY TO FRIDAY.

ALL ITEMS TO BE INDIVIDUALLY BOXED AND LABELLED (NO LOOSE PACKS).

SUPPLIERS HOURS OF BUSINESS MUST BE A MINIMUM OF 7:30 A.M. TO 4:00 P.M.
MONDAY TO FRIDAY.

PRICING:
PRICING MUST BE FIRM FOR THE DURATION OF THE CONTRACT OR YOUR
BID MAY BE OUTRIGHTLY REJECTED.

IF AWARDED CONTRACT PLEASE SUBMIT A COPY OF PRICE LIST USED FOR FILE
PURPOSES.

NOTE:
DURATION OF FIRM PRICING MUST BE SHOWN ON RETURN TENDER, AND WILL BE
USED TO EVALUATE THE TENDER.

PRICES FIRM FOR ______ DAYS OR ______ MONTHS.

NO MINIMUM INVOICING CHARGES.

NO MINIMUM DELIVERY CHARGES.

NO RESTOCKING CHARGES WHEN GOODS ARE RETURNED IN NEW SALEABLE CONDITION
OR RETURNED BECAUSE OF DEFECT.

SUPPLIER TO STATE CORE CHARGE POLICY ON BID.

SUPPLIER MUST HONOUR A "NO CHARGE" WARRANTY FOR 24 MONTHS FROM TIME OF
INSTALL ON MANUFACTURERS DEFECTS.

INVOICE MUST BE SUPPLIED AT THE TIME PARTS ARE DELIVERED.

SUPPLIER WILL BE REQUIRED TO FURNISH FLEET VEHICLES AGENCY WITH A
CURRENT CATALOGUE AND PRICE LIST PRIOR TO FIRST DELIVERY.

SUPPLIER MUST BE CAPABLE OF CUSTOM REBUILD WHEN REQUIRED.



NOTE:
BIDDERS WILL BE SUBJECT TO A SITE INSPECTION AUDIT.
CRITERIA FOR SITE INSPECTION:

1. Remanufacturing Process:
Does the remanufacturing process witnessed meet all requirements set out
in tender? Do the new parts being installed in the rebuilt equipment
come from a reputable manufacturer? Is the
remanufacturer dealing with one parts supplier or is there evidence of
numerous parts brands being used? ( evidence the remanufacturer is
shopping around for his parts and using parts based solely on
price)(remanufacturer probably has no relationship set up with a parts
manufacturer and therefore has no influence on the quality of parts he
is installing in his remanufactured units.

2. Quality Controls:
Is there a quality control process in place to ensure the remanufaturer
can meet all tender requirements? Is the quality control process
documented? Is the quality control process meet the requirements of the
tender? Is there evidence the staff involved in the process are aware
of the controls implemented? (not a process which is just put on paper
but not adhered to). Does the remanufacturer have the facility trained
staff and equipment to meet quality control and tender requirements?
Every remanufacturer has failures from time to time. Ask to see
documentation on their product failures. (take note if amount, what was
the cause and what steps were taken to correct).

3. Facility:
Is the remanufacturing facility clean and well organized? Does it
contain equipment and inventory to meet the tender requirements? Are
the staff in the remanufacturing facility trained to meet tender
requirements? (may ask for documentation on qualifications of staff
involved in processes that involve our tender)( may want to talk or
observe staff as they are involved in remanufacturing process). Ask to
see documentation when equipment was last calibrated.

4. Inspection of Tendered Part:
Select a specific part or parts from their inventory. parts taken back
to our Facility to be disaasembled and analyzed to ensure tender
specifications are met.



QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on:
Product offered compared to product description/specifications
requested, overall suitability of the item offered for the end use by
the Manitoba Government (Manitoba), delivery, price, quality of the
bidder's performance in past awards and any other terms & conditions
indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by Manitoba.
Each response will be considered, HOWEVER, the intent is to award
this RFQ to a supplier offering a value on the trade-in (if possible
and economic to Manitoba) therefore bidders should quote on the
new units and offer a trade-in value if possible.
(Economic evaluation to be at Manitoba's sole discretion)


QUALITY / ACCEPTABILITY
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to
be unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.


GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture


TERMINATION
1.1. Manitoba may, in its sole discretion, immediately terminate a
purchase order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.


1.2. Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term #fiscal year# means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.



VENDOR INFORMATION
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where,
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation,
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.

AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.


ABORIGINAL BUSINESS STANDARD

ABORIGINAL BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"


DEFINITIONS:

"Aboriginal Business" means a business that is at least 51% aboriginal
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Aboriginal persons.

"Aboriginal Business Directory" means a business directory of Aboriginal
businesses that meet Manitoba's definition of an Aboriginal business.

'Aboriginal Business Standard" means terms and conditions that indicate
that Aboriginal business participation is desirable but not mandatory.

"Aboriginal Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.


ABORIGINAL PROCUREMENT INITIATIVE

Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Aboriginal businesses. In that regard, Manitoba developed
the Aboriginal Procurement Initiative (API). The objective of API is to
increase the participation of Aboriginal businesses in providing goods
and services to Manitoba.

ABORIGINAL BUSINESS STANDARD

Aboriginal participation is desired but bids will not be disqualified if
there is no Aboriginal business participation.

ABORIGINAL BUSINESS DIRECTORY

Manitoba has established a directory of Aboriginal businesses called the
"Aboriginal Business Directory". This directory is a list of Aboriginal
businesses (including non profit organizations and economic development
corporations) that have self declared as an Aboriginal Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Aboriginal
businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee
certification as an Aboriginal business, as business status may change;
therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the aboriginal Business Directory,
registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:

http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:

Mark Freedman
Vendor relations Coordinator
Procurement Services Branch
Manitoba Infrastructure and Transportation
2nd floor - 270 Osborne Street N.
Winnipeg, Manitoba
Ph. 204-945-0826
Fax: 204-945-1455
Email: Mark.Freedman@gov.mb.ca


CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.

ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc.
_________________

MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.

MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.


YOUR QUOTATION REFERENCE # (if applicable) ___________






Proposed Delivery Address:

TO BE ADVISED


TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Transportation and
Government Services
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada. R3C 1V7
(or)FAX quote to(204)945-1455


Original notice
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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