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UK-Inverness: architectural, construction, engineering and inspection services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   INVERNESS
Notice/Contract Number:   eu:318289-2009
Publication Date:   Jan 23, 2010
Deadline:   Jan 22, 2010
Buyer:   HIGHLAND COUNCIL
Original Language:   English

Contact Information
Address:   HIGHLAND COUNCIL
INVERNESS, Highlands and Islands
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 221/2009, #318289-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Dec 23, 2009


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 247/2009, #353184-2009
Referenced Document Number: 318289-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Jan 23, 2010


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 16/2010, #19981-2010
Referenced Document Number: 318289-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Highland Council, c/o Town
House, High Street, Contact: Finance - Procurement Section, Attn: Jim
Hyslop, UK-Inverness IV1 1JJ. Tel. +44 1463703888. E-mail:
procurement.unit3@highland.gov.uk. Fax +44 1463703969.
Internet address(es):
General address of the contracting authority: http://www.highland.gov.uk/.
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/
search/Search_AuthProfile.aspx?ID=AA00045.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Construction Consultancy Services Framework Agreement.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: Throughout the Highland Council Area.
NUTS code: UKM6.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Number of participants to the framework agreement envisaged: 102.
Duration of the framework agreement: Duration in months: 24.
Justification for a framework agreement, the duration of which exceeds
four years: The requirement includes an Option to Extend the Framework by
up to a maximum of one year.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): The Highland
Council are introducing Framework Agreements for the commissioning of
consultants who wish to work with us to construct, improve and maintain
our buildings and help to deliver our capital and revenue investment
programmes.
The Framework Agreement will cover all relevant professional disciplines,
and include for categories of work for repairs, maintenance and minor
works, and new build projects in various construction cost bands (ranging
from 0 GBP to over 1 000 000 GBP).
The disciplines to be included are construction related consultancy
services for Architecture, Architectural Technologists, Landscape
Architects, Quantity Surveying, Asbestos Surveying and Management,
Mechanical and Electrical Engineering, Civil and Structural Engineering,
Building Surveying, Building Services Inspector / Clerk of Works,
Topographic Surveyors, Project Managers and CDM-Coordinators.
NOTE: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/
Search_Switch.aspx?ID=181298.
II.1.6) Common procurement vocabulary (CPV): 71000000, 71200000,
71221000, 71251000, 71311000, 71312000, 71321000, 71324000, 71334000,
71351810, 71420000, 71500000, 71520000, 71521000, 71530000, 72224000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: all lots.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The Highland Council in creating this
framework does not guarantee any minimum level of expenditure, quantity or
value of work or inclusion in any quotation or mini-competition process.
The allocation of work will be determined by the prevailing circumstances
and may relate to availability, location of works, capability,
professional discipline, performance monitoring, continuity and the
ability to respond to a specific requirement in a specific area.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: The requirement includes an Option to Extend
the Framework by up to a maximum of one year.
Number of possible renewals: 1.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 24 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 01
TITLE: Architectural Services
1) SHORT DESCRIPTION: The Consultant will perform the services of an
Architect and Lead Consultant as set out in the RIBA Plan of Work.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71200000.
3) QUANTITY OR SCOPE: Domestic and Non Domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 18.
Anticipated number of Consultant appointments to this discipline - up to
maximum 12.
LOT NO 02
TITLE: Architectural Technologist
1) SHORT DESCRIPTION: The Consultant will perform the services of a
technician within the project team.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71200000.
3) QUANTITY OR SCOPE: Domestic and Non-Domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 9.
Anticipated number of Consultant appointments to this discipline - up to
maximum 6.
LOT NO 03
TITLE: Landscape Architect
1) SHORT DESCRIPTION: The Consultant will perform the services of a
Landscape Architect within the project team or as Lead Consultant as set
out in the RIBA Plan of Work.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71420000.
3) QUANTITY OR SCOPE: Landscaping projects.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 9.
Anticipated number of Consultant appointments to this discipline - up to
maximum 6.
LOT NO 04
TITLE: Quantity Surveying Services
1) SHORT DESCRIPTION: Quantity surveying duties as dictated by each
appointment relevant to the project.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71324000.
3) QUANTITY OR SCOPE: Domestic and Non-Domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 18.
Anticipated number of Consultant appointments to this discipline - up to
maximum 12.
LOT NO 05
TITLE: Building Surveyor
1) SHORT DESCRIPTION: Services as required by RICS Building Surveyor
Services document relevant to the project.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71315300.
3) QUANTITY OR SCOPE: Domestic and Non-domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 9.
Anticipated number of Consultant appointments to this discipline - up to
maximum 6.
LOT NO 06
TITLE: Project Management Services
1) SHORT DESCRIPTION: The Project Manager shall act as the agent of the
Client, and be responsible for the administration, management and
communication co-ordination of the Project.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72224000.
3) QUANTITY OR SCOPE: Domestic and Non-domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 9.
Anticipated number of Consultant appointments to this discipline - up to
maximum 6.
LOT NO 07
TITLE: Mechanical & Electrical Engineering Consultancy
1) SHORT DESCRIPTION: The Consultant will perform the services of a
Mechanical & Electrical Engineer as set out in the relevant ACE Agreement.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71334000, 71321000.
3) QUANTITY OR SCOPE: Domestic and Non-domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 18.
Anticipated number of Consultant appointments to this discipline - up to a
maximum of 12.
LOT NO 08
TITLE: Civil & Structural Engineering Consultancy
1) SHORT DESCRIPTION: The Consultant will perform the services of a Civil
& Structural Engineer as set out in the relevant ACE Agreement.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71312000.
3) QUANTITY OR SCOPE: Domestic and Non-domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 18.
Anticipated number of Consultant appointments to this discipline - up to a
maximum of 12.
LOT NO 09
TITLE: Topographic Surveyors
1) SHORT DESCRIPTION: Surveys as required by individual appointments.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71351810.
3) QUANTITY OR SCOPE: As defined by each order.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 9.
Anticipated number of Consultant appointments to this discipline - up to a
maximum of 6.
LOT NO 10
TITLE: Asbestos Surveying and Management Consultancy
1) SHORT DESCRIPTION: The services required will include the relevant
survey work, asbestos works management and preparation of asbestos
management plans.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71250000.
3) QUANTITY OR SCOPE: Domestic and Non-domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 9.
Anticipated number of Consultant appointments to this discipline - up to a
maximum of 6.
LOT NO 11
TITLE: Building Services Inspectors / Clerk of Works Services
1) SHORT DESCRIPTION: Project monitoring and reporting.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71315400, 71520000.
3) QUANTITY OR SCOPE: Domestic and Non-domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 18.
Anticipated number of Consultant appointments to this discipline - up to a
maximum of 12.
LOT NO 12
TITLE: CDM Co-ordinator Consultancy
1) SHORT DESCRIPTION: Duties relevant to the project and as required by
the CDM Regulations.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71500000, 71530000.
3) QUANTITY OR SCOPE: Domestic and Non-domestic.
5) ADDITIONAL INFORMATION ABOUT LOTS: Anticipated number of Consultants
invited to submit a fee offer - up to maximum 9.
Anticipated number of Consultant appointments to this discipline - up to a
maximum of 6.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment conditions
will be relevant and appropriate to each individual project appointment.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Jointly and severally liable.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Professional and Technical memberships and qualifications may apply to
certain of the disciplines. Refer to the requirements in the PQQ.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Please refer
to the requirements of the PQQ.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Please refer to the
requirements of the PQQ.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Please refer to the requirements of the PQQ.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 102. Maximum number:
153
Objective criteria for choosing the limited number of candidates:
Consultants will be required to complete a pre-qualification questionnaire
(PQQ) for this framework. The purpose of the PQQ is to identify a number
of suitably qualified and experienced companies who will be invited to
submit a Fee Offer. The Highland Council will use the information provided
in response to the PQQ to determine which organisations are most suited,
in the opinion of the Evaluation Panel, in terms of technical knowledge
and experience, and organisational and financial standing to submit a Fee
Offer. Any person wishing to receive PQQ documents should either register
through this website and download the documents attached or e-mail
procurement.unit3@highland.gov.uk.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
HC/H&PS/ConsultancyFramework/112009.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 5.1.2010.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
8.1.2010 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 5.2.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: The Highland Council are developing the use
of Constructionline and CHAS Registration as part of their pre
qualification requirements for consultants applying for property related
construction works. The initiative intends to avoid repetitive requests
for general information at pre qualification stage. However, the Council
cannot insist on Constructionline Registration and must allow non
registered contractors to be assessed to an equal standard - CHAS or equal
and approved registration will be required within six months of
appointment to the framework.
The Fee Offer Documents will be issued to short-listed consultants in
February 2010. It is anticipated that the successful consultants will be
appointed in March /April 2010.
Award criteria will ultimately be by further evaluation of Fee Offers from
the short-listed consultants carried out on a price/quality basis. Details
of the evaluation criteria and weighting will be included in the
Invitation To Tender documentation.
Companies should note that the tendering exercises will be conducted via
the eProcurement Scotland Electronic Tendering System in respect of which
full instructions and guidance will be provided to companies responding.
As such, the e-mail address of the person to whom Fee Offer documentation
should be issued electronically and who will return the Fee Offer
documentation will be required as part of the expression of interest.
Completed questionnaires may also be returned in hard copy, using the
address label provided. The Council will analyse the responses to the PQQ
in accordance with Regulations 23, 24, 25 and 26 of the Public Contracts
(Scotland) Regulations 2006, to identify those Applicants that have the
economic and financial standing and technical or professional ability to
deliver the project. Rejection shall be automatic unless the potential
bidder is able to demonstrate business, technical, and financial capacity
and propriety in respect of all of these requirements in relation to the
provision of services forming the subject of the potential bidder’s
expression of interest. Closing date for receipt of completed PQQs is
Friday 8th January 2010 at 12 noon.
Submissions made after this time and date will not be considered.
Collabarative arrangements:
Highlands and Islands Fire and Rescue Service shall be able to purchase
from any part of this Framework if desired and Northern Constabulary shall
be able to purchase certain disciplines not covered by their existing
framework. There is however no guarantee of any Consultancy being
purchased by either of these named authorities.
(SC Ref:181298).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: In accordance with Regulation 32 (Information about
contract award procedures and the application of standstill period prior
to contract award) and Regulation 47 (Enforcement of Obligations) of the
Public Contracts (Scotland) Regulations 2006.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: The Highland Council, c/o Town House, High Street,
UK-Inverness IV1 1JJ. E-mail: procurement.unit3@highland.gov.uk. Tel. +44
1463703888. URL: www.highland.gov.uk. Fax +44 1463703969.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 13.11.2009.


Highland Council, c/o Town House, High Street, Finance - Procurement
Section, attn: Jim Hyslop, UK-IV1 1JJ Inverness. Tel. +44 1463703888.
E-mail: procurement.unit3@highland.gov.uk. Fax +44 1463703969.
(Supplement to the Official Journal of the European Union, 17.11.2009,
2009/S 221-318289)
RE: CPV: 71000000, 71200000, 71420000, 71324000, 71315300, 72224000,
71334000, 71312000, 71351810, 71250000, 71315400, 71500000, 71221000,
71251000, 71311000, 71321000, 71520000, 71521000, 71530000.
Architectural, construction, engineering and inspection services.
Architectural and related services.
Landscape architectural services.
Instead of: IV.3.4) Time-limit for receipt of tenders or requests to
participate: 8.1.2010 - 12:00.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document:
Time limit for receipt of requests for documents or for accessing
documents: 5.1.2010.
Read: IV.3.4) Time-limit for receipt of tenders or requests to
participate: 22.1.2010 - 12:00.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document:
Time limit for receipt of requests for documents or for accessing
documents: 19.1.2010.
Other additional information
Reason: To allow for the festive holidays and to accommodate the
administrative requirements of the process the registration date has been
extended to 19.1.2010 and the submission of questionnaires to noon on
22.1.2010.


Highland Council, c/o Town House, High Street, Finance - Procurement
Section, attn: Jim Hyslop, UK-IV1 1JJ Inverness. Tel. +44 1463703888.
E-mail: procurement.unit3@highland.gov.uk. Fax +44 1463703969.
(Supplement to the Official Journal of the European Union, 17.11.2009,
2009/S 221-318289)
RE: CPV: 71000000, 71200000, 71420000, 71324000, 71315300, 72224000,
71334000, 71312000, 71351810, 71250000, 71315400, 71500000, 71221000,
71251000, 71311000, 71321000, 71520000, 71521000, 71530000.
Architectural, construction, engineering and inspection services.
Architectural and related services.
Landscape architectural services.
Instead of: IV.3.3) Conditions for obtaining specifications and additional
documents or descriptive document:
Time limit for receipt of requests for documents or for accessing
documents: 5.1.2010.
Read: IV.3.3) Conditions for obtaining specifications and additional
documents or descriptive document:
Time limit for receipt of requests for documents or for accessing
documents: 21.1.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.