PERSONAL CARE PRODUCTS

Request For Proposals

Country:

Canada

Notice/Contract Number:

can:mb-mbpb-15v-00205

Publication Date:

Nov 14, 2009

Deadline:

Nov 28, 2009

Buyer:

Manitoba Infrastructure and Transportation Procurement Services Branch

Original Language:

English

Address:

Canada

Soap

view in:

PERSONAL CARE PRODUCTS

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 13/11/2009
ISSUED BY: Glen Desjarlais
TELEPHONE: 204 945-0490

Materials Distribution Agency (MDA) is requesting submissions from
interested Bidders for the supply & delivery of miscellaneous personal
care products on an "as and when requested basis for a 12 month term
from February 1, 2010 to January 31, 2011 (plus MDA's option to extend
for an additional 12-month term).
(MDA reference #08-649)

NOTE:
It is important that you read the "Terms & Conditions" at the end of
this document, prior to commencing this RFQ, as they contain specific
instructions which may impact your ability to submit a quotation.

These goods are for "RESALE" and therefore "PST EXEMPT". MDA's PST
number is 085981-9.

ASSOCIATED COMPONENTS:
RFQ Documents must be purchased from MERX to be considered. To obtain
the official RFQ document please follow the "Order Associated
Components" link at the top of this page.

GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the general terms & conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Government Resources -> Manitoba Terms &
Conditions -> Request for Quotation

CLARIFICATION / INQUIRIES:
It is the Bidder's responsibility to clarify interpretation of any item
of the RFQ document before the RFQ closing date.

All requests for enquiries, clarification and/or additional information
regarding any aspect of the products may be sent by either telephone or
facsimile and to be directed only to the individual specified below:
PAULETTE KOSHELUK
MDA PURCHASING COORDINATOR
Telephone: (204) 945-8607
Facsimile: (204) 948-2831

For Tender Inquiries or Submission Information Contact:
GLEN DESJARLAIS
PURCHASING AGENT:
Telephone: (204) 945-0490
Facsimile: (204) 945-1455

Bidders may verify delivery of their facsimile quote by contacting our
general inquiry line at (204) 945-6361.

***BIDDERS MUST INDICATE THE MANUFACTURER'S NAME, BRAND NAME, & PRODUCT
CODE ON EACH ITEM OFFERED. ITEMS NOT INDICATING A BRAND NAME MAY NOT BE
CONSIDERED.

***IF YOU ARE QUOTING ON AN IN-HOUSE BRAND, PLEASE SPECIFY THE
MANUFACTURER'S NAME PROVIDING PRODUCT TO YOUR COMPANY. BRAND NAMES
SHOWN REPRESENT PRODUCTS APPROVED FOR PURCHASE TO DATE.

***ALTERNATE BRANDS MAY BE CONSIDERED BUT MAY REQUIRE TESTING AND
EVALUATION BY MDA. ACCEPTANCE OF NEW PRODUCT BRAND(S) WILL BE AT MDA'S
DISCRETION.

***FAILURE TO PROVIDE ADEQUATE INFORMATION TO EVALUATE THE ITEM OFFERED
MAY BE CAUSE FOR REJECTION OF YOUR QUOTE BY THE MANITOBA GOVERNMENT
(MANITOBA).

***THE LOWEST PRICE ON ANY ITEM WILL NOT NECESSARILY BE ACCEPTED.

QUANTITY CLARIFICATION:
Quantity listed contains 2 or 3 decimals.

_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/01/2012
160.000 Case GSIN: N8520MATERIAL: 24930
KIT, ADMISSIONS, PERSONAL CARE

50 KITS PER CASE EACH CONSISTING OF: - 1 EACH BAR SOAP, WRAPPED, 21 GRAM
(DIAL PURE AND NATURAL #155); SHAMPOO, REGULAR, 10 ML PACKAGE, PERSONAL
SIZE (DONOVAN #PS10); TOOTHPASTE, WITH FLUORIDE, PLASTIC TUBE, CLEAR GEL
18 ML (0.6 OZ) TUBE (DONOVAN #GTP4654); TOOTHBRUSH, 30 TUFT, NYLON
BRISTLE (DONOVAN #TB30); COMB, 5 IN, FLEXIBLE, NO TAIL OR CLIP (DONOVAN
#C5)

***CONTENTS SELF CONTAINED IN A HEAT SEALED PLASTIC BAG***

***NO SUBSTITUTES***
A) MINIMUM RELEASE QUANTITY: 20
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
20 31/01/2012
3.000 Case GSIN: N8520MATERIAL: 24941
SHAMPOO, HAIR, TO CONTROL DANDRUFF, NON-ALKALINE, INCLUDES 1.5 PERCENT
SALICYLIC ACID, 500 ML BOTTLE (12 PER CASE)

HEAD & SHOULDERS (12 X 350 ML/CS), MAXIM #1055 (24 X 500 ML/CS)
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
30 31/01/2012
720.000 Container GSIN: N8520MATERIAL: 24945
SHAMPOO, HAIR AND BODY WASH, READY TO USE, DESIGNED FOR USE IN NORMAL
BATHING FACILITIES AND WHIRLPOOL SYSTEMS, MAY ALSO BE EFFECTIVELY
DILUTED 3:1, 4 LITRE CONTAINER

***AS PER MANITOBA SPECIFICATION NUMBER 801-15***

ARION, ARJO #PNH2014-CA, MAXIM #1090 (3.78 L), ARJO #PNH2000-CA,
MCCUAIG SOLUTIONS #FP027
A) MINIMUM RELEASE QUANTITY: 60
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
40 31/01/2012
150.000 Case GSIN: N8520MATERIAL: 24950
SHAMPOO, WITH CONDITIONER, HAIR, REGULAR, PERSONAL SIZE, 7 ML POUCH (500
PER CASE)

DONOVAN #PSC-70, GATEWAY (ORA) #ORACOSH7 (1,000/CS), NEW WORLD IMPORTS
#PK-S (10ML - 1000/CS)
A) MINIMUM RELEASE QUANTITY: 20
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
50 31/01/2012
360.00 Each GSIN: N8520MATERIAL: 24964
DEODORANT, PERSONAL, ROLL ON, FOR MEN AND WOMEN, UNSCENTED, 75 ML BOTTLE

ARRID, DRY IDEA
A) MINIMUM RELEASE QUANTITY: 36
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
60 31/01/2012
8.000 Case GSIN: N8520MATERIAL: 24969
DEODORANT, PERSONAL, SOLID STICK, LIGHTLY SCENTED, PERSONAL SIZE, 15 G

DONOVAN #SON-SD-05 (576 EA/CS) FRESHSCENT #STD-5 (576 EA/CS)
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
70 31/01/2012
420.000 Can GSIN: N8520MATERIAL: 24970
CREAM, SHAVING, FOAM, REGULAR, 300 ML CAN

GILLETTE, BARBASOL, NEW WORLD IMPORTS #ASC-11
A) MINIMUM RELEASE QUANTITY: 36
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
80 31/01/2012
98.000 Case GSIN: N8520MATERIAL: 24975
CREAM, SHAVING, PERSONAL SIZE, 7 ML POUCH (700 PER CASE)

NEW WORLD IMPORTS #PK-SC (.12 OZ/1000 PER CASE)
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
90 31/01/2012
2,256.000 Tube GSIN: N8520MATERIAL: 24981
LOTION, SUNBLOCK, WATERPROOF, SWEATPROOF, PABA FREE, HYPOALLERGENIC,
UVA/UVB PROTECTION, SPF 30, 120 ML TUBE, FRAGRANCE FREE

DEB CANADA (DEFLECT SPF33 140 ML TUBE) #178, CROC BLOC INC (120 ML/TUBE)
A) MINIMUM RELEASE QUANTITY: 168
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
100 31/01/2012
100.000 Jar GSIN: N8520MATERIAL: 25002
ZINC OXIDE, CREAM PROTECTANT, 130 G JAR

WARNER (ZINCOFAX)
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
110 31/01/2012
350.000 Package GSIN: N8530MATERIAL: 25050
RAZOR, DISPOSABLE, ONE PIECE PLASTIC CONTRUCTION, C/W TWIN BLADES, 5
RAZORS PER PACKAGE

ROYAL II, GOOD NEWS, VIATEK, AMERICAN SAFETY RAZOR (PERSONNA) #38C187
A) MINIMUM RELEASE QUANTITY: 30
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
120 31/01/2012
1,200.000 Box GSIN: N8530MATERIAL: 25055
RAZOR, DISPOSABLE, ONE PIECE PLASTIC CONSTRUCTION, C/W SINGLE BLADE,
BULK PACKAGING, 100 PER BOX

AMERICAN SAFETY RAZOR (PERSONNA) #16C030A, NEW WORLD IMPORTS #RAZ-1
A) MINIMUM RELEASE QUANTITY: 100
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
130 31/01/2012
50.000 Case GSIN: N8530MATERIAL: 25056
RAZOR, DISPOSABLE, ONE PIECE PLASTIC CONSTRUCTION, C/W TWIN BLADES,
CLEAR SLIDE ON PLASTIC GUARD, BULK PACK, (100 PER BAG - 14 BAGS PER
CASE)

AMERICAN SAFETY RAZOR (PERSONNA) #160348 (#160285-A), NEW WORLD IMPORTS
#RAZ-2 (100 PER BOX/10 BOXES PER CASE)
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
140 31/01/2012
2,100.000 Dozen GSIN: N8530MATERIAL: 25067
COMB, POCKET STYLE, FLEXIBLE NYLON, NO CLIP, NO TAIL, 4 3/4 TO 5 IN
LENGTH

DONOVAN #C-5, AMG MEDICAL #018-800, NEW WORLD IMPORTS #DC-5
A) MINIMUM RELEASE QUANTITY: 144
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
150 31/01/2012
70.000 Case GSIN: N6510MATERIAL: 28542
NAPKIN, SANITARY, BELTLESS PAD, C/W ADHESIVE STRIP, 4 1/4 IN X 3 IN X
7/8 IN, #4 DISPENSER TYPE, INDIVIDUALLY FOLDED & WRAPPED, 250 PER CASE

STAYFREE MAXI THINS BY JOHNSON & JOHNSON, VANIA, #CMT-4 MAXI THINS
REGULAR BY HOSPITAL SPECIALTY
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
160 31/01/2012
60.000 Case GSIN: N6510MATERIAL: 28548
TAMPON, REGULAR, SANITARY, INDIVIDUALLY WRAPPED, 10 PER BOX (36 BOXES
PER CASE)

***NOTE: BULK PACKAGING NOT ACCEPTABLE***

HOSPITAL SPECIALTY CORP (TAMPAX) (20 PER BOX/12 BOXES PER CASE),
PLAYTEX
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==============================
==========================
ITEM
170 31/01/2012
40.000 Case GSIN: N6510MATERIAL: 39011
TAMPON, SANITARY, INDIVIDUALLY WRAPPED, SUPER TAMPAX, 40 PER BOX, (12
BOXES PER CASE), FLUSHABLE BIODEGRADABLE APPLICATOR

TAMPAX SUPER, HOSPITAL SPECIALTY #321240
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
180 31/01/2012
100.000 Case GSIN: N6510MATERIAL: 45248
NAPKIN, SANITARY, "MAXI", MEDIUM PROTECTION, BELTLESS PAD, C/W ADHESIVE
STRIP, 24 PER BAG (12 BAGS PER CASE)

KOTEX MAXI (MEDIUM PROTECTION PAD) BY KIMBERLY CLARK CORP,
STAYFREE MAXI BY JOHNSON & JOHNSON #P-9709
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
190 31/01/2012
300.000 Box GSIN: N8520MATERIAL: 45908
TOOTHPASTE, GEL, CLEAR, WITH FLUORIDE, PERSONAL SIZE, 25 ML TUBE, 144
TUBES PER BOX

DONOVAN (DAWNMIST) #GTP4074 (#GTP4661) (5 BOXES PER CASE)
A) MINIMUM RELEASE QUANTITY: 30
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
200 31/01/2012
370.000 Box GSIN: N8530MATERIAL: 45909
TOOTHBRUSH, ADULT, 46 TUFTS, SOFT BRISTLE, STRAIGHT SOLID HANDLE,
ASSORTED COLOURS, INDIVIDUALLY WRAPPED, 144 PER BOX

DONOVAN #TB-46 (144 PER BOX, 10 BOXES PER CASE), NEW WORLD IMPORTS
#TB-50 (50 TUFT)
A) MINIMUM RELEASE QUANTITY: 30
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==============================
==========================
ITEM
210 31/01/2012
360.00 Each GSIN: N8530MATERIAL: 49876
BRUSH, HAIR, LARGE PADDLE, BALL TIPPED NYLON BRISTLES, BABYLISS PRO

DANNYCO #503
A) MINIMUM RELEASE QUANTITY: 36
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
220 31/01/2012
10.000 Case GSIN: N8530MATERIAL: 54427
TOOTHPASTE, REGULAR FLAVOR, WITH FLUORIDE, SINGLE USE, 4.25 GRAM (15 OZ)
PACKET, 1000 PACKETS PER CASE

COLGATE
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
230 31/01/2012
100.000 Case GSIN: N8530MATERIAL: 54436
TOOTHPASTE, REGULAR FLAVOR, WITH FLUORIDE, 130 ML TUBE, CANADIAN DENTAL
ASSOCIATION RECOGNIZED, 24 PER CASE

COLGATE, CREST
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
240 31/01/2012
15.000 Box GSIN: N8530MATERIAL: 54477
BRUSH, HAIR, LARGE, SYNTHETIC BRISTLE TIPPED WITH NYLON, ONE PIECE
MOULDED PLASTIC HANDLE AND HEAD, 24/BOX, 288 PER CASE

ISINIS #238, CEZANNE, NEW WORLD IMPORTS #HB
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________

==========================================
==============
ITEM
250 31/01/2012
3.000 Case GSIN: N8530MATERIAL: 54542
CLIPPER, FINGERNAIL, WITHOUT FILE, 6/BOX, 36/CASE

DONOURN IND #DON-FNC3275
A) MINIMUM RELEASE QUANTITY: 3
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS
DAYS:_______

1st Year Cost: $ ______________________________

2nd Year Option Cost: $________________________

Manufacturer / Brand Name: _____________________________________

Product Code: __________________________________________________

Pack Sizing: __________________________________________________
==============================================
==========

Bidder's
Quotation Reference Number: __________________ (if any)

PURPOSE:
The purpose of this Request for Quotation (RFQ) is to identify and
evaluate Bidders and their quotation capable of meeting Manitoba's
requirements for the supply and delivery of personal care products on an
"as and when requested basis" as required by Materials Distribution
Agency (MDA).

Requested quotations should be submitted per the outlined process and
requirements and provide Manitoba with detailed features, costs and
delivery capabilities for the specified goods and/or services.

It is the intent of the Procurement Services Branch (PSB) to award this
tender to the least number of Bidders able to provide the goods and/or
services in the most convenient and cost-effective manner.

DEFINITIONS:
BIDDER - Refers to the person who or Company which obtains a copy of the
RFQ for the purpose of submitting a quotation to provide the goods.
CONTRACT - Refers to the Value Contract issued to the Vendor as the
award document.
MANITOBA - Refers to the Manitoba Government.
MDA - Refers to Materials Distribution Agency.
MINIMUM QUANTITY - Refers to the smallest quantity that MDA will
release.
PSB - Refers to Procurement Services Branch
QUOTE - Refers to the quotation submitted by a Bidder in response to the
RFQ.
RELEASE ORDER - Refers to a specific Release Purchase Order document
issued by MDA to the Vendor to order product from the Contract.
RFQ - Refers to the Request for Quotation document issued by Manitoba to
invite offers (i.e. prices) from Bidders.
VENDOR - Refers to the person who or Company which will provide the
goods as a successful Bidder.

SPECIAL NOTE:
Bidders to quote a single price for each item offered, for each year.

Bidders may quote on one or more of the approved products listed,
however, Bidders to quote only one price for each approved
(brand/manufacturer) product listed.

Bidders not detailing lead-times (refer below) may result in that
items(s) being rejected from their quotation.

Bidders offering items which deviate from the requested pack size, case
quantity, etc. must detail the deviations on the return tender.

Pricing unit must be the same as requested (i.e. per package, per case,
etc.).

If your pricing is based on a different unit than requested, you must
the clearly identify the change on that item offered.

BIDS:
Bids are requested from competing Bidders in accordance with Manitoba
policies. Manitoba reserves the right to revise/cancel RFQ's as well as
accept/reject bids either in whole or in part, whichever is in the best
interests of Manitoba. Lowest or any bid not necessarily accepted.

Bids shall be considered firm until awarded, unless otherwise indicated.
Any exchange of information with Manitoba personnel prior to the
issuance of an RFQ is not a valid response to the RFQ and shall not be
considered.

SUBMISSION OF QUOTATION:
Each Bidder is requested to submit one (1) original quotation (marked as
"Original") to the Procurement Services Branch no later than 12:00 p.m.
CST (local Winnipeg time) on FRIDAY, NOVEMBER 27, 2009.

Quotations or partial quotations received after this time shall not be
considered. Quotations sent by electronic mail (e-mail) shall not be
considered.

Quotations may be submitted by courier, personal delivery, facsimile
transmission, or sent through Canada Post. Quotations submitted by
courier, personal delivery or Canada Post shall be enclosed in a sealed
envelope or package clearly addressed, marked to the attention of the
person indicated below, and labeled with the RFQ solicitation number and
the Bidder's name and address.

If the Quotation is submitted by facsimile transmission, it should have
a cover sheet clearly indicating the Quotation reference number and the
Bidder's name and address, and marked to the attention of the person
indicated.

All components of the RFQ must be fully completed and submitted by the
Bidder no later than the submission deadline to the address or facsimile
number indicated.

Submission Address and Facsimile Number:
,,,,Procurement Services Branch
,,,,Manitoba Infrastructure & Transportation
,,,,2nd Floor - 270 Osborne Street North
,,,,Winnipeg, Manitoba, R3C 1V7
,,,,Facsimile (204) 945-1455
,,,,ATTENTION: GLEN DESJARLAIS, PURCHASING AGENT

Manitoba is not responsible if it fails to receive a Quotation submitted
by facsimile transmission before the submission deadline due to a
mechanical or system problem, failure or non-availability (regardless of
whether the problem, failure or non-availability was caused by
Manitoba's or the Bidder's machines or systems), or due to any other
reason.

Quotations submitted by facsimile transmission will be deemed to have
been received on the date and at the time indicated by Manitoba's
equipment, as applicable.

Bidders are responsible for ensuring that Manitoba has received their
quotation and that the quotation has been received by Manitoba prior to
the submission deadline. Bidders may verify delivery of their facsimile
quote by contacting the PSB General Inquiry line at (204) 945-6361.

Bids received after the Submission Deadline will not be considered and
returned to the Bidder.

Please complete each section and attach additional information if space
is not sufficient. Any attachments shall reference the applicable
numbered section.

IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.

TENDER EVALUATION:
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).

Generally the lowest overall price of an item(s) in accordance with the
terms & conditions of the RFQ will be awarded the contract. However,
other factors as stipulated below will be considered when awarding a
contract.

Tenders will be evaluated based on:
i) Products approved by MDA for their use,
ii) Product offered compared to product description/specifications
requested;
iii) Delivery lead-times;
iv) Price;
v) Quality of the Bidder's performance in past awards;
vi) Return and refund policies; and
vii) Any other terms & conditions indicated on this RFQ.

Each product offered will be considered individually which may result in
more than one award created from this RFQ. Like items or items that
need to be compatible might be considered as a "group" for price
comparison and/or award purposes.

The intent is to evaluate the quotations on a 2 year basis and award
contracts for the 2 years as indicated, therefore, Bidders should quote
a price for years 1 and 2; however, Manitoba reserves the right to
evaluate the quotations on a 1 year or 2 year basis if required and
award contracts as such.

CONTRACT TERM:
To be delivered on an "as and when requested" basis for a 12-month term
from:
FEBRUARY 1, 2010 to JANUARY 31, 2011

OPTION: MDA's option to extend for an additional 12-month term (at MDA's
discretion) from:
FEBRUARY 1, 2011 to JANUARY 31, 2012

MDA will notify the Vendor by October 1, 2010 if the 2nd year option is
being actioned.

Any unused portion at of the end of the contract period will be
considered cancelled.

FIRST YEAR PRICING:
Bidders offering prices "subject to change without notice" or "in effect
at time of shipment" will be rejected outright. Preference will be
given to suppliers offering firm pricing.

Bidder shall quote firm pricing for the first year for each line item.

Is pricing firm for the first year from February 1, 2010 to January 31,
2011?
Yes _____ No _____

SECOND YEAR PRICING OPTION:
Second year option pricing will be subject to approval by PSB and if
accepted, second year pricing shall remain firm for the duration from
February 1, 2011 to January 31, 2012.

The Vendor shall notify PSB by November 1, 2010 should there be a price
increase for the 2nd year option term. No further amendments will be
accepted after that date.

Second year cost increase substantiation must be in the form of an
original, photocopy or facsimile of a letter from the appropriate
manufacturer/governing body identifying the reason for increase,
percentage increase, as well as the effective date. Price increases
shall not exceed the percentage passed on by the manufacturer/governing
body, and will be applicable only to the percentage of true raw material
costs. Any notification of price change must reference the applicable
agreement number and line item number(s).

Unless otherwise stipulated in writing, all submitted pricing shall
represent the total cost to Manitoba including all duties, shipping,
crating, packing, storage, delivery and handling charges.

PRODUCTS/BRANDS:
Approved products are shown for each item and only those products/brands
will be considered for this tender. The products shown are required on
a "No Substitute" basis.

Vendors wishing to offer alternative product for future tenders are
invited to submit samples for long term testing and evaluation by
contacting MDA. All samples become the property of MDA and will not be
returned.

NOTE:
The only exceptions to the above "No Substitute" condition will be:
A) Substitute brands may be approved for temporary use if unforeseen
circumstances cause the approved product to be discontinued or
unavailable for an extended period of time. Temporary alternatives must
be approved in writing by MDA. The use of a temporary alternative is
not meant to imply that this item will be considered an approved product
for future tenders.
B) Where samples have been submitted for testing prior to the RFQ
posting and are currently under going evaluation and approval.

Substitutes shipped without prior written approval will be held at
shippers risk pending return instructions.

Any substitute/alternative product supplied which upon inspection or
use, is deemed by the using department to be unacceptable for their use
will be returned for full credit or replacement at no cost to Manitoba
or the contract may be cancelled.

Alternate products may be considered but may require testing prior to
purchase. Vendors wishing to offer alternative product for future
tenders are invited to submit samples for long term testing and
evaluation by contacting MDA. All samples become the property of MDA
and will not be returned.

Vendor shall supply items with the longest shelf life available from the
date of the Release Order.

Any product supplied which upon inspection or use, is deemed by MDA to
be defective will be returned to the Vendor for replacement. All costs
related to the return and replacement of the defective product to be the
responsibility of the Vendor.

Vendor must respond to defective product concerns within 48 hours of
receiving faxed documentation from MDA.

Vendor must notify MDA immediately in writing (by fax/e-mail) of any
known defective product(s) or product recall(s) related to the
product(s) the Vendor has shipped to MDA or to MDA's clients to avoid
release of said product to MDA's end users.

Vendors may be requested by MDA to supply, if available, high resolution
product photos in digital or electronic "TIFF" format.

By supplying these photos the Vendor is certifying that the photos are
not covered by copyright or if the photos are covered by copyright that
MDA is authorized to use the photos. These photos may be used by MDA
for the promotion of the product or in the production of MDA's printed
or on-line publications to assist MDA's clients when ordering product
from MDA.

Bidders must indicate the following information for each item offered:
a) Manufacturer's Name;
b) Brand Name;
c) Product Code;

QUANTITY/ITEM RELEASES:
The Vendor is not to ship any item until a separate Release Order has
been placed by fax or mail.

Release Orders for items may be placed at any time during the period of
this contract and in various quantities.

The term "minimum quantity" means the smallest quantity that MDA will
release.

Release Orders to be shipped complete by line item, unless otherwise
approved and/or requested by MDA prior to shipping.

Vendor to accept Release Orders consisting of items from multiple
contracts to reach the Vendor's minimum order requirements.

MDA will fax the "Acknowledgement of Release Order" and the "Release
Order" to the Vendor. The Vendor must respond by signing and returning
MDA's acknowledgement of release order within 48 hours to confirm that
the Release Order was received.

The quantities shown are the estimated annual quantities only and to be
used for evaluation purposes only and are not a guarantee of business.

The Contract Value shown as Target Value represents the total estimated
value for 1 year. The Target Value will be increased accordingly if the
optional 2nd year is actioned by MDA.

MDA will not issue Release Orders for less than the minimum quantity
shown for each item. The minimum release quantities must be available
within the lead time you have specified for each item.

Minimum release quantities will be shown for each item. Minimum release
quantities may be adjusted to reflect full case quantities if necessary
by contacting MDA prior to delivery.

MDA reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.

TIME IS OF THE ESSENCE:
Time shall be of the essence hereof. Failure to meet the delivery time
(i.e. lead time) indicated on the Contract may result in the
cancellation of the Contract item and any outstanding Contract Release
Orders.

LEAD TIMES:
Bidders shall indicate lead time in number of business days for delivery
of each product offered.

When calculating lead time, bidders should take into consideration all
delivery components such as; your order desk requirements, delivery
practices, if the item is from your stock etc. If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.

Bidder should indicate a lead time for the minimum release quantity.

Please show lead time as a specific number, not a range (e.g. 3 days or
5 days, not 3-5 days).

Lead time will be a factor for consideration in the tender evaluation.

Lead times indicated are to be calculated from the date/time that a
Purchase Order is issued (faxed) to the time the goods will be received
at MDA or MDA's client destination.

Deliveries will be monitored therefore lead times must be accurately
reflected for each item.

DELIVERY:
Deliveries to MDA will be accepted Monday to Friday, between the hours
of: 8:00 AM to 3:30 PM.

The products listed will be ordered in the minimum quantities (or
possibly greater) as shown after each item and the Vendor must ship the
required quantities within the lead time as indicated on the
tender/contract.

Vendor must notify MDA immediately in writing (by fax) of any delays of
regular or scheduled shipments.

Shipments are considered to be delayed if the delivery time is greater
longer than the lead time indicated for that item on the contract.

Vendor must respond to late shipment inquires within 48 hours of
receiving faxed documentation from MDA.

Delivery must occur within the time stated on the Contract unless a
deferred shipment is arranged with MDA in writing. Failing this
Manitoba reserves the right to either purchase elsewhere, charge the
Vendor for any loss incurred thereon, and/or cancel the Contract.

PACKAGING:
All goods must be packed or crated suitable for protection in storage or
shipment.

If pallets required, pallet size to be 42 inches width by 48 inches
depth, loaded to a maximum height of 53 inches.

All goods delivered must be suitably marked with proper documentation
such as packing slip, contract number, etc.

FOB/FREIGHT:
To be delivered FOB DESTINATION FREIGHT PREPAID to
,,,,MATERIALS DISTRIBUTION AGENCY
,,,,UNIT 7 - 1715 ST. JAMES STREET
,,,,WINNIPEG, MANITOBA R3H 1H3

The unit prices quoted above shall include all necessary charges,
freight, insurance, handling etc. to show a total landed cost. If any
charges are not included please explain in detail any/all charges which
will be extra to the unit prices quoted and will be charged on the
invoice.

Is there a minimum order/shipment value required to receive FOB
Destination Freight Prepaid pricing?
Yes _____ No _____
b) If Yes, indicate the minimum order/shipment value $__________

Freight charges will not be allowed on back order quantities.

RESTOCKING CHARGES:
Restocking charges to MDA must be shown (if applicable); restocking
charge will be ________%.

Please indicate the amount of notice (number of days) that MDA must
provide in order to cancel a Release Order without being subject to any
restocking charges. Restocking charges do not apply if Release Order
cancelled with _________ days notice.

RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to MDA?
Yes _____ No _____

MDA requires complete details of your Return/Replacement/Refund Policy.
The Bidder shall identify the exact detail as to what is covered in
terms of responsibility for repair/replacement/refund of product:
________________________________________________________________

________________
________________________________________________

____________________________________________
____________________

Any/All
costs associated with the return/replacement/refund of defective
products will be the responsibility of the vendor?
Yes _____ No _____

All defective products are requested to be replaced within five (5)
working days of notification/request. If five (5) working days is not
sufficient time for replacement, the Bidder shall state the number of
days required: ______________

Goods ordered in error will be returned to the Vendor, Freight Prepaid
by Manitoba.

WARRANTY:
Bidder shall indicate the warranty for each item offered (if applicable)
in:
_____ Days; _____ Months; _____ Years

If the warranty period is not the same for all items offered then
indicate the warranty on a product by product basis.

Vendor to address warranty issues within 48 hours of receiving faxed
documentation from MDA.

Vendor must provide copy(s) of warranty documentation to MDA on request,
after the contract is awarded.

BIDDER ASSISTANCE:
The Bidder shall assign one (or more) service representatives to supply
information and act as contact person through the term of the agreement.
MDA will assign a counterpart. It should be clearly understood that
the Bidder's service representative(s) would deal with the assigned MDA
contact person(s).

Bidder shall provide names and titles of personnel assigned to MDA.

Contact Person: ________________________________________________

Phone Number: __________________________________________________

Fax Number: ____________________________________________________

E-Mail Address: ________________________________________________

Order Desk Hours: ______________________________________________

Business Days & Hours of Operation: ____________________________

CLIENT REFERENCES:
Bidder should provide three (3) major customer client references,
excluding the Manitoba Provincial Government.

1) Company Name ________________________________________________

Address_____________________________________
____________________

Contact_________________________________________________________

Phone___________________________________________________________

2)
Company Name ________________________________________________

Address_____________________________________
____________________

Contact_________________________________________________________

Phone___________________________________________________________

3)
Company Name ________________________________________________

Address_____________________________________
____________________

Contact_________________________________________________________

Phone___________________________________________________________

GENERAL
AWARD INFORMATION:
No award may result from this RFQ process. If this RFQ process results
in an award, then Manitoba reserves the right to award any Contract/
Agreement, in whole or in part, and may accept goods and/or services
from one or more Bidders in such quantities as shall be advantageous to
Manitoba.

Pricing will be a consideration on individual items but preference maybe
given to overall pricing for groups of items consolidated for shipping
and receiving at the facility. The lowest price on any item will not
necessarily be accepted.

Past performance of vendors will be considered.

CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.

GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.

ABORIGINAL BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"

DEFINITIONS:
"ABORIGINAL BUSINESS" means a business that is at least 51% aboriginal
owned and controlled and, if it has six (6) or more full-time employees,
at least one-third of its employees must be Aboriginal persons.

"ABORIGINAL BUSINESS DIRECTORY" means a business directory of Aboriginal
businesses that meet Manitoba's definition of an Aboriginal business.

'ABORIGINAL BUSINESS STANDARD" means terms and conditions that indicate
that Aboriginal business participation is desirable but not mandatory.

"ABORIGINAL PERSON" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.

ABORIGINAL PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.

Procurement practices are one means that can be used to contribute to
the growth of Aboriginal businesses. In that regard, Manitoba developed
the Aboriginal Procurement Initiative (API). The objective of API is to
increase the participation of Aboriginal businesses in providing goods
and services to Manitoba.

ABORIGINAL BUSINESS STANDARD:
Aboriginal participation is desired but bids will not be disqualified if
there is no Aboriginal business participation.

ABORIGINAL BUSINESS DIRECTORY:
Manitoba has established a directory of Aboriginal businesses called the
"Aboriginal Business Directory". This directory is a list of Aboriginal
businesses (including non profit organizations and economic development
corporations) that have self declared as an Aboriginal Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Aboriginal
businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee
certification as an Aboriginal business, as business status may change;
therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the aboriginal Business Directory,
registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:
http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:

Mark Freedman, Vendor Relations Coordinator
Procurement Services Branch
Manitoba Infrastructure and Transportation
2nd floor - 270 Osborne Street North
Winnipeg, Manitoba
R3C 1V7
Telephone: (204) 945-0826
Facsimile: (204) 945-1455
Email: Mark.Freedman@gov.mb.ca

TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.

Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc.

All purchases by Manitoba under the purchase order/contract are subject
to and expressly conditional upon the Legislature of Manitoba duly
appropriating funds to the fiscal year in which they are required to be
paid. For the multi-year contracts the RFQ/contract term "fiscal year"
means the period commencing April 1st of one year and ending on March
31st of the next ensuing year.

ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.

Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".

Examples of "Environmentally Preferable Products" are as follows:

PACKAGING - Preference may be given to products which use less
packaging, packaging containing recycled content or packaging which can
be recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders shall
provide details regarding the packaging, if applicable, for each item
offered.

PRODUCTS, RECYCLED OR RECYCLABLE - Preference may be given to products
containing recycled content or which may be recycled.

Bidders should provide details regarding the percentage of "Total
Recycled Content" and "Post Consumer Waste Content" (if applicable) for
each item offered.

"TOTAL RECYCLED CONTENT" - means the percentage of all recycled
materials including manufacturer's trimmings, cuttings, overruns and
"post consumer waste".

"POST CONSUMER WASTE CONTENT" - means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program, e.g. used aluminum cans etc.

PRODUCTS, MORE ENVIRONMENTALLY PREFERABLE - Preference may be given to
products which generally meet or exceed the above specifications and can
demonstrate satisfaction in relation to the end users requirements.
These products will be classified more environmentally preferable
through a recognized certification program.

REPLACEMENT PRODUCTS - Manitoba may be interested in "replacement" or
"alternative types" of products which can be proven to be "more
environmentally preferable" compared to those products specified above.
Bidders are encouraged to provide complete details of possible
replacement products.

At Manitoba's discretion any "Environmentally Preferable Products"
offered may be:
a) Accepted for this tender, or
b) Not accepted for this tender, or
c) Not accepted for this tender but considered for future study/use.

See the Province of Manitoba's Sustainable Development Act (Chapter 270)
at http://web2.gov.mb.ca/laws/statutes/ccsm/s270e.php.

VENDOR INFORMATION / AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that the Bidder is the
manufacturer/authorized distributor, dealer or retailer of the goods
offered and is authorized to sell, service and warranty these goods in
Manitoba, Canada and upon request will provide Manitoba with written
evidence thereof.

Manitoba reserves the right to secure evidence to Manitoba's
satisfaction that any Bidder is able to provide the goods or services
and to require the successful Bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.

RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder. Manitoba shall not
reimburse any Bidders for any costs, if the RFQ is cancelled or
reissued.

CONFLICT OF INTEREST:
The bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.

The bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.

No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.

If the bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify
the Province of Manitoba, Procurement Services Branch of the suspected
violation by sending notice to the Director of Procurement Services
Branch, explaining the situation in full. The bidder's failure to so
notify the Director shall be a material breach of this agreement and the
Director, at his/her option, may terminate the purchase order/contract.

PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING:
The Bidder, suppliers/vendors, employees or consultants shall make any
public statement making reference to, or relating to the existence or
performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.

The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.

ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.

The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.

CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.

PROVISION OF GOODS/SERVICES TO MANITOBA BOARDS, ET AL:
During the term of the Agreement, or any renewal thereof, the Contractor
agrees to offer the Goods/Services upon written approval of PSB:
(a) to corporations, boards, commissions, councils, bureaus, agencies or
associations that are controlled by the Government of Manitoba, or all
of the members of which are appointed by the Government of Manitoba,
whether by Order-in-Council or legislation or by a Minister of the
Government of Manitoba; Release of the Purchase Order/Outline Agreement
will be at PSB's discretion; and
(b) to agencies that are funded by the Government of Manitoba only, or
suppliers of essential services in the Province of Manitoba,

on the same terms and conditions of the Agreement and at prices that do
not exceed prices charged to Manitoba for the Goods/Services. It shall
be in the sole discretion of such entity whether or not it wishes to
receive the benefit of this provision. If an entity wishes to avail
itself of this provision, it may do so directly by issuing its own
Release Purchase Order to the Contractor, in which case any agreement
resulting from said Release Purchase Order will be between the entity
and the Contractor, and Manitoba will not be a party thereto.

INDEMNITY:
The successful Bidder shall indemnify and save harmless Manitoba from
and against all losses and claims, demands, actions, payments, suits,
recoveries, judgment and settlements of every nature and description
brought or recovered against Manitoba by reason of any act or omission
of the Bidder, the Bidder's agents or employees, or sub-contractors in
the performance of this contract.

INFRINGEMENTS:
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.

INSURANCE:
The Bidder shall, at its own expense, effect and maintain for the
duration of its services all insurance(s) required by law. All required
insurance shall be under written by insurers acceptable to Manitoba.

LIENS, CLAIMS AND ENCUMBRANCES:
Bidder warrants and represents that all the goods, materials and/or
services supplied shall be free and clear of al liens, claims and
encumbrances of any kind.

RISK OF LOSS:
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.

UNFORESEEABLE EVENT:
An unforeseeable event is anything which is beyond the control of the
parties affected and which, by exercise of reasonable diligence by the
parties aforementioned, could not be avoided including, but not limited
to, the following: Fire; Explosion; Action of the Elements; Strikes;
Rationing of Materials; Adverse Government Decision; or Act of God.

Neither the Bidder nor Manitoba shall be liable to the other for any
delay in, or failure of, performance under the quotation due to an
unforeseeable event. Any such delay in or failure or performance shall
not constitute default or give rise to any liability for damages or
either party.

The existence of such causes of such delay or failure shall extend the
period for performance to such extent as determined by Manitoba to
enable complete performance by the Bidder provided reasonable diligence
is exercised after the causes of delay or failure have been removed.

ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are to advise if
your invoice address (accounts receivable) is the same as the address
for orders/quotes shown above.
Yes ____ No _____

If No, provide complete details i.e. box number, street address, City,
Province, postal code, etc.
________________________________________________________________

____________________
____________________________________________

________________________________________________
________________

INVOICES:
MDA
shall be invoiced directly from the Vendor.

Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact MDA, in writing, prior
to shipping the products on the Release Order.

This is an accounting concern and is not intended to outline a process
to request price changes.

MANITOBA RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba
Retail Sales Tax?
Yes ____ No _____
If NO, disregard the following paragraph.

MANITOBA RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba Retail Sales Tax?
Yes ____ No _____

If the tender consists of both taxable (T) and non-taxable (NT) items,
please indicate T or NT opposite each item offered.

These goods are for "RESALE" and therefore "PST EXEMPT". MDA's PST
number is 085981-9.

CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds. If the
pricing offered is quoted in a currency other than Canadian then the
currency must be clearly identified on the quote document.

PAYMENT TERMS:
The Bidder shall specify invoice terms: ________________________

Any applicable discounts for early payment:
Yes _____ No _____
If Yes, please specify: ________________________________________

Manitoba's standard payment terms are net thirty (30) days.

Proposed Delivery Address:

MATERIALS DISTRIBUTION AGENCY
Unit 7 - 1715 St James Street
Winnipeg, Manitoba
R3H 1H3

ATTN: PAULETTE KOSHELUK
Telephone: (204) 945-8607
Facsimile: (204) 948-2831

TENDERS TO BE RETURNED TO:

PROCUREMENT SERVICES BRANCH
MANITOBA INFRASTRUCTURE & TRANSPORTATION
2nd Floor - 270 Osborne Street North
Winnipeg, Manitoba R3C 1V7
Phone: (204) 945-6361
Fax: (204) 945-1455

Original notice

Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.

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Original Text