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UK-London: photocopying and offset printing equipment

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:316847-2009
Publication Date:   Nov 14, 2009
Deadline:   Dec 8, 2009
Buyer:   EUROSTAR (UK) LTD
Original Language:   English

Contact Information
Address:   EUROSTAR (UK) LTD
LONDON, LONDON
United Kingdom
Web Site:   www.eurostar.co.uk

Goods, Works and Services

 

Summary

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Notice Type: 2540 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 220/2009, #316847-2009
Contract Nature: Supply contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE – UTILITIES
Supplies
SECTION I: CONTRACTING ENTITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Eurostar (UK) Ltd, Times
House, Regent Quarter, Bravingtons Walk, Contact: Procurement Manager,
Attn: Ian Joyce, UK-London N1 9AW. Tel. +44 2078435086. E-mail:
ian.joyce@eurostar.co.uk. Fax +44 2078435722.
Internet address(es):
General address of the contracting entity: www.eurostar.co.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for a dynamic
purchasing system) can be obtained at: As in above-mentioned contact
point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY: Railway
services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity:
Provision of reprographic and document management services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
A combination of purchase, lease, rental and hire purchase.
Main place of delivery: Times House, London N1.
NUTS code: UKI.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Eurostar (UK)
Ltd requires the provision of a managed fleet of multi-functional
reprographic photocopiers connected to the company's LAN.
This fleet shall handle all the company's photocopying, printing, faxing
and scanning requirements. In the last 12 months over 5 million black and
white and over 360 000 colour pages have been handled by the current fleet
of devices.
The service provider shall be responsible for all ad-hoc as well as
planned preventative maintenance and a very high level of device
availability is demanded. We are looking to improve on the environmental
performance of this fleet - not only in the energy usage of each device
but also in the streamlining of the number of machines deployed and their
optimisation according to local demand for performance.
It is acknowledged that the company's print requirements might not be
completely met by this fleet so the option to offer an offsite printing
capability would be an advantage.
The locations where this fleet is deployed are, in London, St Pancras
International, Temple Mills Depot (E10) and Times House (N1) and, in Kent,
Ebbsfleet International, Ashford International and Kent House, Ashford.
It is probable that service provision will also be required in Calais,
Lille and Paris, France, and Brussels, Belgium.
II.1.6) Common procurement vocabulary (CPV): 30120000, 30230000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: See Item II.1.5 above.
II.2.2) Options: Yes.
Description of these options: The completion date given in II.3 below is
for the initial period - there shall also be the option of extending the
duration by up to a further 2 years.
II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION: Starting:
1.7.2010. Completion: 30.6.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Following
receipt of responses to this call for competition, a Pre-Qualification
Questionnaire shall be issued in order to assess each bidder's capacity to
meeting Eurostar (UK) Ltd' requirements.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession:
No.
III.3.2) Legal persons should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated
Candidates have already been selected: no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications or in the invitation to
tender or to negotiate.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity: Con
2668.
IV.3.2) Previous publication concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents:
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
8.12.2009.
IV.3.5) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Conditions for opening tenders: Date: 23.2.2010 - 09:00.
Place: Times House, London N1.
Persons authorised to be present at the opening of tenders: yes
Authorised officials of Eurostar (UK) Ltd.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY
COMMUNITY FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Date given in Item IV.3.7 above is the best
estimate at the time of notice despatch.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: See Item VI.4.2 below.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Eurostar (UK) Ltd will incorporate a minimum of 10
calendar day standstill period at the point of information on the award of
the contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such additional information should be
required from the Contracting Entity (see Item I.1 above).
If an appeal regarding the award of contract has not been successfully
resolved The Utilities Contracts (Scotland) Regulations 2006 (SSI 2006
No.2) provide for aggrieved parties who have been harmed or are at risk of
harm by a breach of the rule to take action in the Sheriff Court or Court
of Session. Any such action must be brought promptly (generally within 3
months).
Where a contract has not been entered into the Court may order the setting
aside of the award decision or order the authority to amend any document
and may award damages. If the contract has been entered into the Court may
only award damages. (The purpose of the standstill period referred to
above is to allow parties to apply to the Courts to set aside award
decision before the contract is entered into.).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 12.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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