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D-Herford: military defence services

Request For Proposals

General Information
Country:   Germany
City/Locality:   HERFORD
Notice/Contract Number:   eu:316750-2009
Publication Date:   Nov 14, 2009
Deadline:   Dec 11, 2009
Buyer:   UKSC, APCS, C&C
Original Language:   English

Contact Information
Address:   UKSC, APCS, C&C
HERFORD, ČESKÁ REPUBLIKA
Germany
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 220/2009, #316750-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): UKSC, APCS, C&C, Commercial
Office, HQ 1st (UK) Armd Division, Block E, Wentworth Barracks, Contact:
APCS Commercial Office, Attn: Mrs Su Adams, D-32049 Herford. Tel. +49
52219953163. E-mail: susan.adams858@mod.uk. Fax +49 52219953657.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Defence.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Real Life Support to Military Exercise.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
Main place of performance: CESKÁ REPUBLIKA.
NUTS code: CZ.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Military
defence services. Chemical toilets. Washing preparations. Washing and
dry-cleaning services. Container cranes. Translation services. Real Life
Support to Military Exercise.
II.1.6) Common procurement vocabulary (CPV): 75221000, 24955000,
39831000, 98310000, 42414140, 79530000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Showers - to include hot and cold water,
man and women's seperate cubicles.
Portaloos - regular service to empty and replace containers for men and
women, to include hand washing or cleansing facilities.
Laundry - to include collection and delivery service, wash and dry
service.
Cranes - to be provided as and when required.
Translation Services - to provide an approved service of translation from
English to Czech and Czech to English services.
Estimated value excluding VAT:
Range: between 40 000 and 170 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
20.4.2010. Completion: 28.5.2010.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Portable Showers
1) SHORT DESCRIPTION: Showers - to include hot and cold water, men and
women's seperate cubicles.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42716110.
3) QUANTITY OR SCOPE: 10-70 Portable Showers, to include men and women's
showers to include hot and cold provisions.
Estimated cost excluding VAT:
Range: between 25 000 and 50 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 20.4.2010. Completion: 28.5.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS: To cover three locations within
Czech Republic. Namest Nr Trebic, Jince Nr Prbrim, Libava Nr Sternberk.
LOT NO 2
TITLE: Chemical Toilets
1) SHORT DESCRIPTION: Men and Women's Chemical toilets to be regularly
emptied and containers replaced, to include wash/cleansing solutions,
provision of toilet rolls, to include delivery and installation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 24955000.
3) QUANTITY OR SCOPE: Between 3-10 toilet blocks, to include at least two
women's toilets.
Regular cleansing and emptying required.
Estimated cost excluding VAT:
Range: between 2 500 and 50 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 20.4.2010. Completion: 28.5.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS: To supply for 3 locations: Jince Nr
Prbram, Libava Nr Sternberk, Namest Nr Trebic.
LOT NO 3
TITLE: Translation Services
1) SHORT DESCRIPTION: Translate from Czech to English and from English to
Czech.
To communicate with Suppliers/Military as and when required.
2) COMMON PROCUREMENT VOCABULARY (CPV): 79530000.
3) QUANTITY OR SCOPE: Between 5-10 Translators.
Estimated cost excluding VAT:
Range: between 1 000 and 10 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 20.4.2010. Completion: 28.5.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS: Staff will need to be
Security/Police Approved. To cover 3 locations: Jince Nr Prbram, Libava Nr
Sternberk, Namest Nr Trebic.
LOT NO 4
TITLE: Laundry Service
1) SHORT DESCRIPTION: Laundry Service to be collected, delivered, washed,
dried and seperated.
2) COMMON PROCUREMENT VOCABULARY (CPV): 98310000.
3) QUANTITY OR SCOPE: 10-150 bags a day to cover all of the exercise
Estimated cost excluding VAT:
Range: between 1 000 and 25 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 20.4.2010. Completion: 28.5.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS: To cover 3 locations: Jince Nr
Pribrim, Libava Nr Sternberk and Namest Nr Trebic.
LOT NO 5
TITLE: Cranes for Containers
1) SHORT DESCRIPTION: RTCH/Crane Hire required as and when requested.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42414140.
3) QUANTITY OR SCOPE: Rough Terrain Crane Hire/ Crane Hire for
Containers.
Estimated cost excluding VAT:
Range: between 1 000 and 10 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 20.4.2010. Completion: 28.5.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS: To cover 3 locations: Jince Nr
Prbram, Libava Nr Sternberk, Namest Nr Trebic.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
All Services are to comply with Czech Republic Law.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) Is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations
(c) Has been convicted by a judgement which has he force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct
(d) Has been guilty of grave professional misconduct proven by ay means
which the contracting authorities can demonstrate
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority
(g) Is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information
(h) Has been the subject of a conviction for participation in a criminal
organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering
All Services are to be compatible with rules and Regulations within Chezh
Rpublic Law.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) Appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available
Minimum level(s) of standards possibly required: All Services are to be
compatible with rules and Regulations within Czec Reoublic Law.
Desire for Military Vetter / Police Checked staff.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(a) A list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct
(b) A list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator
(c) An indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities
(e) Where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
All Services are to be compatible with rules and Regulations within Czech
Republic Law.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
Delivery. Weighting: 20.
Service Capacity. Weighting: 40.
Price. Weighting: 40.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
CB/APCS 6519.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
11.12.2009 - 14:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 14.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Suppliers interested in working with the
Ministry of Defence should register on the MOD Supplier Information
Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is
a database of active and potential suppliers available to all MOD and UK
Defence procurement personnel, and is the main supplier database of MOD
Procurement organisations. Please note: the registration and publication
of a company profile on the MOD SID does not mean or imply that the
supplier has in any way been vetted or approved by the MOD. Suppliers
wishing to compete for advertised MOD contracts must respond to any
specific call for competition by submitting a separate expression of
interest in accordance with the instructions of the purchasing
organisation.
Advertising Regime OJEU:- These contract opportunities are published in
the Official Journal of the European Union (OJEU) and the MoD Defence
Contracts Bulletin. The award of any subsequent contract arising from such
requirements is subject to the Public Contract Regulations 2006. Where
advertising is necessary in the OJEU and the DCB, the content of the two
adverts must be exactly the same. Tracker Reference:
TKR-20091111-DCB-1290599 GO Reference: GO-20091111-DCB-1290600.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Body responsible for
mediation procedures:
UKSC, APCS, null.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: UKSC, APCS, null.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 11.11.2009.
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