Search      Advanced Search

UK-Leicester: other community, social and personal services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LEICESTER
Notice/Contract Number:   eu:316653-2009
Publication Date:   Nov 14, 2009
Deadline:   Feb 5, 2010
Buyer:   EASTERN SHIRES PURCHASING ORGANISATION (SEE WWW.ESPO.ORG) ON BEHALF OF LEICESTER CITY COUNCIL
Original Language:   English

Contact Information
Address:   EASTERN SHIRES PURCHASING ORGANISATION (SEE WWW.ESPO.ORG) ON BEHALF OF LEICESTER CITY COUNCIL
LEICESTER
United Kingdom
Web Site:   www.espo.org

Goods, Works and Services

 

Summary

      view in:

Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 220/2009, #316653-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

      view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Eastern Shires Purchasing
Organisation (see www.espo.org) on behalf of Leicester City Council,
Barnsdale Way, Grove Park, Enderby, Attn: Hollie Ruston - Assistant
Contracts Admin Officer, UK-Leicester LE19 1ES. Tel. +44 1162657928.
E-mail: h.ruston@espo.org. Fax +44 1162944399.
Internet address(es):
General address of the contracting authority: www.espo.org.
Address of the buyer profile: www.espo.org.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Other: Local Authority Services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Leicester: provision of holiday playschemes (provision to fill gaps) -
2978b.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 26.
Main place of performance: Locations in Leicester to be defined by
Leicester City Council.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Leicester City
Council's aim is to maximise access to good quality community based
playschemes during all school holidays except Christmas, for children aged
between 3 and 13 years in the most deprived areas of the city. Further
information about the requirement and the Council's Holiday Playscheme
Strategy is provided within the Invitation to Tender document.
Following award of a number of contracts to a range of providers, the City
Council has identified a number of gaps in provision. The gaps are either
in terms of geographical area, age groups, or holidays.
A formal tender exercise will be conducted, by ESPO on the Council's
behalf, with the purpose of securing provision to fill gaps. The tender
will be divided into lots, based on Children's Centre neighbourhoods.
Providers will be invited to bid to supply one or more Playscheme,
dependent upon their capacity, and further instructions on this are given
in the Invitation to Tender. Providers already in receipt of three year
playscheme contracts may reapply to reach children of different age
groups, for different holidays or in different areas.
The Council wishes ideally to appoint suppliers by the end of March 2010,
with the expectation that provision will start from May half term 2010.
Please also note that an initial open meeting session for bidders is being
held on Friday 27th November 2009 (10:00am - 12:00pm) - this will be for
any interested parties to find out more about the gaps, the playschemes
required, and the procurement process itself. Anyone interested in
attending should in the first instance contact Michelle Watkins on 0116
294 4006 or m.watkins@espo.org to register their interest. Please note a
maximum of two people from any one organisation will be able to attend.
This is a Schedule B Residual Service, voluntary notice. CPV Codes: Other
community, social and personal services; Recreational, cultural and
sporting services.
II.1.6) Common procurement vocabulary (CPV): 98000000, 92000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 280 000
GBP.
II.2.2) Options: Yes.
Description of these options: The contract has the option to extend for up
to a further 24 months. The total estimated value shown in section 11.2.1
includes the option period.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 22 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The Supplier agrees that there shall be no discrimination by it against
any person with respect to opportunity for employment or conditions of
employment, because of age, culture, disability, gender, marital status,
race, religion or sexual orientation. The Supplier shall in all matters
arising in the performance of the Agreement comply with the provisions of
the Sex Discrimination act 1975 and the Disability Discrimination Act 1995
and any regulations made there under. The Supplier shall in all matters
arising in the performance of the Agreement comply with the provisions of
the Employment Equality (Age) Regulations 2006. The Supplier must comply
with the provisions of the Race Relations Act 1976 and the Race Relations
(Amendment) Act 2002 and shall ensure that they perform their
responsibilities under this Agreement with due regard to the need to
eliminate unlawful racial discrimination, and to promote equality of
opportunity and good relationships between different racial groups.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As detailed
in the Invitation to Tender.
III.2.2) Economic and financial capacity: Minimum level(s) of standards
possibly required: As detailed in the Invitation to Tender.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
2978B.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2009/S 22 314 67 of 3.2.2009.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 29.1.2010.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
5.2.2010 - 17:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Please also note that an initial open
meeting session for bidders is being held on Friday 27th November 2009
(10:00 am - 12:00 pm) - this will be for any interested parties to find
out more about the gaps, the playschemes required, and the procurement
process itself. Anyone interested in attending should in the first
instance contact Michelle Watkins on 0116 294 4006 or m.watkins@espo.org
to register their interest. Please note a maximum of two people from any
one organisation will be able to attend. This is a Schedule B Residual
Service, voluntary notice.
GO reference: GO 09111222/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: ESPO, on behalf of Leicester City Council will
incorporate a minimum 10 calendar day standstill period at the point
information on the award of contract is communicated to tenderers. This
period allows unsuccessful tenderers to seek further debriefing from the
contracting authority before the contract is entered into. Applicants have
two working days from the notification of the award decision to request
additional debriefing and that information has to be provided a minimum of
3 working days before the expiry of the standstill period. Such
information should be required from the address stated in section 1.1. If
an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 12.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.