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UK-Shrewsbury: clothing, footwear, luggage articles and accessories

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   SHREWSBURY
Notice/Contract Number:   eu:316477-2009
Publication Date:   Nov 14, 2009
Deadline:   Jan 6, 2010
Buyer:   SHROPSHIRE COUNCIL
Original Language:   English

Contact Information
Address:   SHROPSHIRE COUNCIL
SHREWSBURY
United Kingdom
Web Site:   www.Shropshire.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 220/2009, #316477-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Shropshire Council, Shirehall,
Abbey Foregate, Attn: Nigel Denton, Head of Procurement, UK-Shrewsbury SY2
6ND. Tel. +44 1743252993. E-mail: nigel.denton@shropshire.gov.uk. Fax +44
1743255901.
Internet address(es):
General address of the contracting authority: www.Shropshire.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: Democratic Services
Manager, Shropshire Council, Shirehall, Abbey Foregate, Attn: Democratic
Services Manager, Legal & Democratic Services, UK-Shrewsbury SY2 6ND. Tel.
+44 1743252993. Fax +44 1743255901.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
RMC 118 - The framework for supply of corporate workwear.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Shropshire.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 7.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 300 000 GBP.
II.1.5) Short description of the contract or purchase(s): A framework
contract for the supply and delivery of workwear to Shropshire Council for
a period of up to 2 years commencing 1.5.2010 (with an option to extend
for a further 2 year period).
Shropshire Council are seeking a contractor or contractors to supply and
deliver various workwear requirements. The contractor or contractors must
also offer branding with Shropshire Council logo on garments as directed.
Potential contractors may apply for one or more of the 7 categories
advertised. It is intended that there will be a sole contractor appointed
to each category, unless this is unviable.
II.1.6) Common procurement vocabulary (CPV): 18000000, 18110000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: See tender documents.
Estimated value excluding VAT: 300 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.5.2010. Completion: 30.4.2014.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Leisurewear
1) SHORT DESCRIPTION: Leisurewear.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18110000.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.5.2010. Completion: 30.4.2014.
LOT NO 2
TITLE: High Visibility Wear
1) SHORT DESCRIPTION: High Visibility Wear.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18110000, 35113400.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.5.2010. Completion: 30.4.2014.
LOT NO 3
TITLE: Waterproof Wear
1) SHORT DESCRIPTION: Waterproof Wear.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18110000, 18221000, 18220000.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.5.2010. Completion: 30.4.2014.
LOT NO 4
TITLE: Corporate Office Wear
1) SHORT DESCRIPTION: Corporate Office Wear.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18110000, 18222000.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.5.2010. Completion: 30.4.2014.
LOT NO 5
TITLE: Catering Wear
1) SHORT DESCRIPTION: Catering Wear.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18110000.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.5.2010. Completion: 30.4.2014.
LOT NO 6
TITLE: General Safety Wear
1) SHORT DESCRIPTION: General Safety Wear.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18110000, 35113400.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.5.2010. Completion: 30.4.2014.
LOT NO 7
TITLE: Footwear
1) SHORT DESCRIPTION: Footwear.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18000000, 18110000.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.5.2010. Completion: 30.4.2014.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: See tender documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See tender
documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and severable liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Enterprises
wishing to be considered for inclusion in the tender process must first
complete and return a Request to Participate Questionnaire by the date in
para IV.3.3. The questionnaire can be obtained on request by writing to
Nigel Denton, Head of Procurement, Shropshire Council at the address shown
in para 1.1 quoting reference RMC 118. The information in the
questionnaire shall form the basis for the selection of suppliers to be
invited to tender. Depending on the level of response, the contracting
authority reserves the right to undertake subsequent stages of selection
prior to the issue of a formal invitation to tender.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: See III.2.1.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
See III.2.1.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: The
returned request to participate questionnaires will be evaluated and those
receiving the highest evaluation assessment and meeting the minimum
requirements will be invited to tender.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Quality of product and service. Weighting: 60.
2. Cost. Weighting: 40.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
RMC 118.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 5.1.2010.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
6.1.2010 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 25.1.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 5 years.
VI.3) ADDITIONAL INFORMATION: Conforming tenders to be submitted.
Thereafter, variants may be offered but the contracting authority does not
bind itself to accept any variants. In the event of the tender response
being inadequate in either the number of bids received or the quality of
bids received, the contracting authority will move automatically to the
negotiated procedure without a further notice. The contracting authority
reserves the right not to award a contract or to award any option(s) it so
wishes. Enterprises invited to submit a tender should not assume that
their selection implies any recognition or acceptance of their suitability
to undertake the contract.
Closing date for receipt of tenders is 12 noon, 8.3.2010.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: See VI.4.2 below.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Shropshire Council will incorporate a minimum 10 calendar
day standstill period at the point information on the award of the
contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such additional information should be
requested from the contact in Section 1.1. If an appeal regarding the
award of a contract has not been successfully resolved the Public
Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties
who have been harmed or are at risk of harm by a breach of the rules to
take action in the High Court (England and Wales). Any such action must be
brought promptly (generally within 3 months). Where a contract has not
been entered into the Court may order the setting aside of the award
decision or order the authority to amend any document and may award
damages. If the contract has been entered into the Court may only award
damages.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: See VI.4.2 above.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 13.11.2009.
Please note that this notice is for your information only.
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