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UK-Ipswich: computer equipment and supplies

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   IPSWICH
Notice/Contract Number:   eu:316467-2009
Publication Date:   May 7, 2010
Deadline:   Dec 18, 2009
Buyer:   THE IPSWICH HOSPITAL NHS TRUST
Original Language:   English

Contact Information
Address:   THE IPSWICH HOSPITAL NHS TRUST
IPSWICH
United Kingdom

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 220/2009, #316467-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: The most economic tender


Update: May 7, 2010


Notice Type: 012EC - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 89/2010, #132416-2010
Referenced Document Number: 316467-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The Ipswich Hospital NHS
Trust, Head of Procurement. Heath Road, Attn: Mr Dave Mustoe, UK-Ipswich
IP4 5PD. Tel. +44 1473704162. E-mail: procurement.tenders@ipswichhospital.n
hs.uk. Fax +44 1473704460.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Health.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Ipswich: i.t. hardware replacement.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
II.1.5) Short description of the contract or purchase(s): The Ipswich
Hospital NHS Trust is seeking expressions of interest from suitably
experienced and qualified organisations to provide hardware technology
refresh by way of replacement of the Trust's population of desktop
personal computers and laptops. It is envisaged that the population which
numbers approximately two thousand units will be replaced over three years
on a rolling programme so that at the end of the contract no computer will
be older than three years. Computers will need to match the initial
specification required at the commencement of the contract but will as the
contract progresses meet any enhanced or specification required to meet
the applications in use or to be used by the Trust with a notice period of
one month. Successful bidders will be required to purchase the current
stock of computers and laptops and manage them out during the life of the
contract. Bidders will also be required to be responsible for supply of
equipment with return to base warranty and disposal of packaging, delivery
to be desktop ready units configured with Windows XP Professional O/S but
Windows 7 compatible, with a stock of swap out units (Desktops 20 and
Laptops 5) to ensure continuity of service to the users and with a full
disposal service cognisant of the regulations covered by NHS Standards
(7-Pass clearance) and full compliance to WEE regulations and total
responsibility for proven Carbon footprint reduction. Items such as
Monitors, Keyboards, Mouse and other requirements or applications may be
required but will be requested to be priced on an "as required"
basis.Tablet computer. Desktop computer. Computer equipment and supplies.
Portable computers.Tablet computer. Desktop computer.
The Trust works in partnership with other members of the Health Community
within the East of England Strategic Health Authority Geographical
Boundaries. If appropriate, any offerings should be available to those
members subject to agreement and to include any volume related discounts
that may be applicable.
II.1.6) Common procurement vocabulary (CPV): 30200000, 30213200,
30213300, 30213100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Parent Company or other
guarantees may be required in certain circumstances. See the invitation to
offer for further details.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
l)Candidates should send an e-mail to procurement@ipswichhospital.nhs.uk
expressing their interest in this OJEU notice, including within that
expression details as required in 111.2.2 & 111.2.3 AND your DUNS or SID
registration number.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(a) a list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct;
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(e) where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
Price & Cost effectiveness. Weighting: 10 %.
Build Quality & Support. Weighting: 20 %.
Carbon Footprint Reduction. Weighting: 5 %.
Flexibility to meet Customer requirements. Weighting: 5 %.
Ability to meet requirements. Weighting: 30 %.
Previous experience of delivering requested numbers to Public or Private
sectors. Weighting: 10 %.
Buy-Back scheme. Weighting: 10 %.
Added value. Weighting: 10 %.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
18.12.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: GO reference: GO 09111206/01.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 12.11.2009.


The Ipswich Hospital NHS Trust, Head of Procurement. Heath Road, attn: Mr
Dave Mustoe, UNITED KINGDOM-IP4 5PDIpswich. Tel. +44 1473704162. E-mail:
procurement.tenders@ipswichhospital.nhs.uk. Fax +44 1473704460.
(Supplement to the Official Journal of the European Union, 14.11.2009,
2009/S 220-316467)Incomplete procedureThe contract has not been awarded.
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