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Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   BRISTOL
Notice/Contract Number:   eu:315242-2009
Publication Date:   Nov 13, 2009
Deadline:   Dec 10, 2009
Buyer:   NHS BLOOD AND TRANSPLANT
Original Language:   English

Contact Information
Address:   NHS BLOOD AND TRANSPLANT
BRISTOL, UNITED KINGDOM
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 219/2009, #315242-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): NHS Blood and Transplant,
North Bristol Park, Filton, Attn: Kim Butcher, UK-Bristol BS34 7QH. Tel.
+44 1179217237. E-mail: kim.butcher@nhsbt.nhs.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
National or federal agency/office.
Health.
Other: Special Health Authority.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Contract for cleaning of Bloodmobiles.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
Main place of performance: United Kingdom.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Bloodmobile
Deep Cleaning NHSBT0098/S/SP.
NHS Blood and Transplant (NHSBT) is a Special Health Authority responsible
for the provision of a reliable and efficient supply of blood, organs and
associated services to the NHS.
NHS Blood and transplant (NHSBT) operates blood donation sessions
throughout England and North Wales. A significant number of these blood
donation sessions are held are in purpose-built vehicles called
Bloodmobiles (BMs). NHSBT is constantly adapting to meet the needs of its
donors. It is likely that the numbers, locations and designs of
Bloodmobiles in use will change regularly.
NHSBT is seeking a provider for Deep Cleaning of Bloodmobiles, to ensure
that the interior of the Bloodmobile remains hygienic and to an acceptable
clinical standard of cleanliness. This does not cover the cleaning of the
exterior of the vehicles or any part of the cab/tractor unit. The Deep
Cleaning process will occur approximately every 3 months for each
Bloodmobile and will take place on or near the vehicle’s operational base.
Currently there are three variants of Bloodmobile:
— A 3-bed variant built on a 7,5 tonne lorry chassis.
— A 4-bed variant but on a rigid 18,5 tonne chassis, and
— A 6-bed variant built on an articulated trailer chassis and towed by a
tractor unit.
The quality of the cleaning service is significant to the effective
running of NHSBT operations and its compliance with the Medicines and
Healthcare products Regulatory Authority (MHRA) licensing requirements.
NHSBT is also required to comply with The Health and Social Care Act 2008
– Code of Practice for the NHS on the prevention and control of healthcare
associated infections and related guidance.
The Supplier shall comply with all Health and Safety legislation, British
and EU Standards, Department of Health guidelines and requirements,
Technical Memoranda, SAB’s and Hazard Notices. This is to include all
current legislation and documents as well as all such future directives.
The Supplier will be expected to have, or be working towards, Quality
Management System BSI (EN) ISO 9002 or equivalent and experience of
cleaning in like environments would be advantageous.
II.1.6) Common procurement vocabulary (CPV): 98000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 0 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.5.2010. Completion: 30.4.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Suppliers
Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once).
— Browse to the eSourcing Portal: https://nhsbt.bravosolution.co.uk and
click the link to register.
— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier).
— Click on the relevant PQQ/ITT to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the
left-hand side of the page.
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a
secure area reserved for your projects only).
— You can now access any attachments by clicking the ‘Settings and Buyer
Attachments’ in the ‘Actions’ box.
3. Responding to the tender.
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if
rejecting).
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ITT.
— There may be a mixture of online and offline actions for you to perform
(there is detailed online help available).
You must then publish your reply using the publish button in the ‘Actions’
box on the left-hand side of the page. If you require any further
assistance please consult the online help, or contact the eTendering help
desk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Suppliers should
endeavour to submit in as complete a form as possible as will be used as
part of the evaluation process. Items (i) and (ii) are regarded as very
important:
i) appropriate statements from bankers (if annual reports are not required
to be submitted - this is applicable to companies which are not
registered),
ii) submission of last 3 years annual reports and balance sheet,
iii) statement of overall turnover in respect of the goods / services to
be covered by the contract for the 3 previous financial years,
iv) the company registration number and registered office address (if
applicable),
v) details of your organisation's insurance protection in respect of
employers, public/product and professional indemnity and provide a copy of
any certificates.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
i) a list of major contracts won, and their value, in the last 3 years,
ii) provide details of contracts of a similar nature and their value,
iii) a description of the supplier's technical facilities and measures for
ensuring quality control, including reference to any independent
certificated audit standard achieved providing copies of those
certificates where appropriate,
iv) if necessary a check may be made by the contracting Authority, or a
competent official body in the supplier's country of origin acting on
their behalf on production capacities and quality control measures.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Technical Specification. Weighting: 13.
2. Quality. Weighting: 30.
3. Delivery Performance. Weighting: 24.
4. Cost. Weighting: 33.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
NHSBT0098/S/SP.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 10.12.2009 - 12:00.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
10.12.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: The Contracting Authority intends to use an
eTendering system in this procurement exercise and reserves the right to
use a reverse auction. The Authority reserves the right to award all, part
or none of the business. The Authority may extend this contract by a
further two, 1 year periods.
The Contracting Authority will not shortlist any supplier to be invited to
tender where any of the reasons detailed in Section 23 of UK Statutory
Instrument 2006 No 5, The Public Contracts Regulations 2006, are deemed to
apply.
Where an economic operator is unable for a valid reason to provide the
financial information which the Contracting Authority has requested in
III, III.2.2, and III.2.3 above, the Contracting Authority shall accept
such other information provided by the economic operator as the
Contracting Authority considers appropriate.
The Contracting Authority will shortlist suppliers to be invited to tender
based upon an assessment of the information provided in response to III,
III.2.2 and III.2.3 above.
The Contracting Authority may require potential suppliers to complete a
Pre-Qualification Questionnaire (PQQ) and in such event the potential
suppliers must complete the PQQ using the NHSBT e-Sourcing portal. This
process and information provided will be used to enable the Contracting
Authority to shortlist suppliers to be invited to tender in addition to
that information already referred to above.
The Selection Criteria for shortlisting suppliers to be invited to tender
will be economic and financial standing and technical and professional
ability.
Shortlisted suppliers will be invited to attend a pre-tender meeting.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: As the UK does not have
any such body with responsibility for appeals procedures please refer to
section VI.4.2 below..
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority (NHSBT – NHS Blood and Transplant) will
incorporate a minimum 10 calendar day standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the contracting authority before the contract is entered into. Applicants
have 2 working days from the notification of the award decision to request
additional debriefing and that information has to be provided a minimum of
3 working days before the expiry of the standstill period. Such additional
information should be requested from Mrs Shirley Phillips, National
Purchasing Manager Estates and Services, NHS Blood and Transplant, North
Bristol Park, Park Way, Filton, Bristol, BS34 7QH.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England). Any such action
must be brought promptly (generally within 3 months). Where a contract has
not been entered into the Court may order the setting aside of the award
decision or order the authority to amend any document and may award
damages. If the contract has been entered into the Court may only award
damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 10.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.