Wipers , Heavy Duty

Request For Proposals

Country:

Canada

Notice/Contract Number:

can:mb-mbpb-aat-00002

Publication Date:

Nov 11, 2009

Deadline:

Nov 26, 2009

Buyer:

Manitoba Infrastructure and Transportation Procurement Services Branch

Original Language:

English

Address:

Canada

Perfumes and toiletries

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Wipers , Heavy Duty

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 10/11/2009
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353

NOTE:
For INFORMATION or item clarification, if required, CONTACT:
Marty Bender - phone (204) 945-8548.

Please contact the individual noted above if additional information
or clarification is required on the following items.

To be delivered as & when required from January 1, 2010 to December 31,
2011.
The delivery date (if shown) is actually the end of the contract

Associated Components
The Request for Quotation (RFQ) document must be ordered/purchased
from MERX to be considered.
To obtain the official RFQ document please follow the link
at the top of this page. Associated Components: Preview / Order

General Terms & Conditions
Bidders must login to MERX to access the General Terms &
Conditions which apply to this RFQ in addition to those shown below
After login follow these links:
Government Resources-Manitoba Terms & Conditions-Request for Quotations

If you have faxed your quote to PSB and wish to confirm that all pages
have been received please call our general inquiry line (204) 945-6361

Vendor#s e-mail address: (if available) ____________________

Quantity clarification: quantity listed contains 2 or 3 decimals

_________________________________________________________________________
ITE
M
QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/12/2011
1,500.000 Case GSIN: N8540MATERIAL: 26163
WIPER, HEAVY DUTY, MINIMUM 4-PLY CELLULOSE, REINFORCED WITH SCRIM, 9.75
IN X 175 FT ROLL, 6 ROLLS/CASE, COLOUR WHITE OR KRAFT,
SCOTT PAPER #02130 (175 FOOT ROLL), BROTEX #BX275ER (275 FOOT ROLL),
TUFF JOB #406433 (275 FOOT ROLL), CASCADE #F34440 (275 FOOT ROLL),
SUPERIOR WIPING PRODUCTS #SWP5100 (275 FOOT ROLL)
Please quote prices based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.

Please quote firm unit prices for year 1 and 2 as follows:

Year 1 (Jan.1 2010 to Dec. 31, 2010) $ ______________ per case

Year 2 (Jan.1 2011 to Dec. 31, 2011) $ ______________ per case

Bidders to complete the following information for the item offered:
(preference may be given to products containing recycled content)

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

Number of plies per wiper __________

Wiper reinforced with scrim YES ______ or NO _______

Wiper width _________ inches

Roll length __________ feet of wiper per roll

Number of rolls per case __________

Color of wiper: White ___ or Kraft ___ or Other ___ ( explain)

Manufacturers Name__________

Brand Name______________

Product Number ________

Location of manufacture________

========================================================
ITEM 20 31/12/2011
2,700.000 Pack GSIN: N8540MATERIAL: 26167
WIPER, HEAVY DUTY, MINIMUM 4-PLY CELLULOSE, 10 IN X 17 IN, COLOUR WHITE
OR KRAFT, 100-150 POP-UP PACK,
SCOTT PAPER #02190 (100 PER PACKAGE, 6 PACKAGES PER CASE),
TUFF JOB #406431 (150 PER PACKAGE, 6 PACKAGES PER CASE),
BROTEX #BX100 (150 PER PACKAGE, 6 PACKAGES PER CASE), CASCADE #34200,
SUPERIOR WIPING PRODUCTS #SWP1400 (150 PER PACKAGE, 6 PACKAGES PER CASE)
Please quote prices based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.

Please quote firm unit prices for year 1 and 2 as follows:

Year 1 (Jan.1 2010 to Dec. 31, 2010) $ ______________ per case

Year 2 (Jan.1 2011 to Dec. 31, 2011) $ ______________ per case

Bidders to complete the following information for the item offered
(preference may be given to products containing recycled content)

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

Wiper size (unfolded) ______ inches wide x ________ inches long

Number of plies per wiper __________

Wiper reinforced with scrim YES ______ or NO _______

Number of wipers per package ___________

Number of packages per case _____________

Color of wiper: White ___ or Kraft ___ or Other ____ ( explain)

Manufacturers Name__________

Brand Name______________

Product Number ________

Location of manufacture________

========================================================
ITEM 30 31/12/2011
1.00 Each GSIN: N7920MATERIAL: 99364030
FOR THE PURCHASE OF SIMILAR DISPOSABLE UNSPECIFIED WIPES, CHAMOIS AND
CLOTHS AS DESCRIBED BELOW:

etc. DURING THE CONTRACT PERIOD

Products to be supplied at a discount of ___________%
from ________________________ price list
( enter price list type e.g. retail, wholesale, list etc.)

Estimated value of similar, unspecified purchases: UNKNOWN

========================================================

DURATION OF CONTRACT
To be delivered as and when required during the period
JANUARY 1, 2010 to DECEMBER 31, 2011 (a 2 year term)

VEMA is a special operating agency of Manitoba Infrastructure and
Transportation.

QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on
product offered compared to product description/specifications
requested, delivery, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba)

Each product offered will be considered individually, HOWEVER,
the intent is to award this RFQ to one supplier in total ( if possible
and economic to Manitoba) therefore bidders should quote on all
items if possible. (Economic evaluation to be at Manitobas sole
discretion)

The intent is to evaluate the quotations on a 2 year basis and award
contracts for the 2 years as indicated, therefore bidders should quote
a price for year 1 and 2, however, Manitoba reserves the right to
evaluate the quotations on a 1 year or 2 year basis if required and
award contracts as such.

PRODUCTS/BRANDS ACCEPTABLILITY:
All the products shown are specified on a NO SUBSTITUTE basis.

Approved products are shown for each item and only those
products/brands will be considered on this tender.

Vendors wishing to offer alternative products for future tenders are
invited to submit samples for long term testing and evaluation by
contacting the end user.

QUANTITY:
The quantities shown are approximate and may vary more or less.
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract shall be considered
cancelled.

ORDERS/RELEASES
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by
Vehicle and Equipment Management Agency (VEMA)

The Release Order, issued by authorized personnel, may be placed
verbally, by fax or mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless
approved by the departmental contact person shown on the
Release Order.

QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.

CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract
may be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.

GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture

ABORIGINAL BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"

DEFINITIONS:

"Aboriginal Business" means a business that is at least 51% aboriginal
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Aboriginal persons.

"Aboriginal Business Directory" means a business directory of Aboriginal
businesses that meet Manitoba's definition of an Aboriginal business.

'Aboriginal Business Standard" means terms and conditions that indicate
that Aboriginal business participation is desirable but not mandatory.

"Aboriginal Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.

ABORIGINAL PROCUREMENT INITIATIVE

Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Aboriginal businesses. In that regard, Manitoba developed
the Aboriginal Procurement Initiative (API). The objective of API is to
increase the participation of Aboriginal businesses in providing goods
and services to Manitoba.

ABORIGINAL BUSINESS STANDARD

Aboriginal participation is desired but bids will not be disqualified if
there is no Aboriginal business participation.

ABORIGINAL BUSINESS DIRECTORY

Manitoba has established a directory of Aboriginal businesses called the
"Aboriginal Business Directory". This directory is a list of Aboriginal
businesses (including non profit organizations and economic development
corporations) that have self declared as an Aboriginal Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Aboriginal
businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee
certification as an Aboriginal business, as business status may change;
therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the aboriginal Business Directory,
registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:

http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:

Mark Freedman
Vendor Relations Coordinator
Procurement Services Branch
Manitoba Infrastructure and Transportation
2nd floor - 270 Osborne Street N.
Winnipeg, Manitoba
Ph. 204-945-0826
Fax: 204-945-1455
Email: Mark.Freedman@gov.mb.ca

TERMINATION:
Manitoba may immediately terminate this contract, in writing, in part
or in total and any outstanding Release Orders, for any of the
following reasons:
a)the goods provided by the Vendor are not according to the contract
or otherwise unsatisfactory; or
b)the services provided by the Vendor are unsatisfactory, inadequate,
or are improperly performed; or
c)the Vendor has repeatedly failed to meet the delivery lead time,
indicated on the contract; or
d)the Vendor has failed to comply with one or more of the terms or
conditions of the contract; or
e)the Vendor fails or refuses to comply with any verbal or written
request from Manitoba, for information pertaining to the contract,
within 5 working days of receiving such request; or
f)the Vendor becomes bankrupt or insolvent or liquidates; or
g)a receiver, trustee or custodian is appointed for the assets of the
Vendor; or
h)the Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
i)the Vendor or any partner, officer or director of the Vendor is found
guilty of an indictable offence; or
j)the Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.
k)the Vendor at any time engages in any activities or trade practices
which, in Manitobas opinion, are prejudicial to the interests of
Manitoba, or a department or agency thereof: or
l)there is a breach of any provision of the contract
Manitoba may, in its sole discretion, terminate this contract at any
time without cause by providing written notice thereof to the Vendor
prior to the date of intended termination. This termination may be
used for those instances where there are program changes, funding
changes etc.
Upon the effective date of the termination of this contract, the Vendor
shall cease to provide any further goods and/or perform any further
services. Manitoba shall be under no obligation to the Vendor other
than to pay, upon receipt of an invoice and supporting documentation
satisfactory to Manitoba, such compensation as the Vendor may be
entitled to receive under this contract for any goods delivered or
service provided prior to the effective date of the termination.
All purchases by Manitoba under this Agreement are subject to and
expressly conditional upon the Legislature of the Province of
Manitoba duly appropriating funds in the fiscal year in which they are
required to be paid. Manitoba will provide written notice to the
Supplier should funding for the service/products be withdrawn.
For the purpose of this RFQ / contract the term "fiscal year" means the
period commencing April 1st of one year and ending on March 31st of
the next ensuing year.

TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.

DELIVERY LEAD TIME
All deliveries shall be completed within five (5) working days from
the date of request off the contract.

Bidders should indicate which items are normally stocked and which
are not normally stocked.

Bidders to indicate:
The normal delivery lead time required from receipt of a Release off
the contract for:

Stocked item: Delivery within ________ working days

Non-stocked item: Delivery within ________ working days

DELIVERY /SERVICE QUALITY
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract

DELIVERY LOCATIONS:
TO BE DELIVERED FOB DESTINATION
1550 DUBLIN AVENUE, WINNIPEG, MB,

(unit prices quoted include all necessary charges such as freight,
insurance, handling etc.)

If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.

Is there a minimum order/shipment value for F.O.B. Destination
pricing? YES___ or NO _____

If YES indicate:
Freight charges will be extra on shipments under $________ value
( before tax)
Freight charges will be Actual Carrier Charges __ (OR) Flat Rate __

If Flat Rate indicate:
The amount charged per shipment will be $ _______

RURAL DELIVERIES:
If, on occasion, a delivery is requested to a rural area ( outside
Winnipeg but within Manitoba) the shipment shall be F.O.B.
Winnipeg, MB. with freight charges from Winnipeg to the destination
on a prepaid/charge back basis.
Shipments with freight charges extra and charged must be shipped
and invoiced in one complete shipment with no #to follow back
orders unless approved by the purchaser.
The delivery locations will be indicated on the Release Purchase
Orders.

INVOICE ADDRESSES:
The invoice addresses will be indicated on the Release Purchase
Orders.

The following is a general list of invoice addresses and contact
name/telephone numbers for information purposes:

Manitoba Infrastructure and Transportation,
Mechanical Equipment Services

1550 Dublin Ave
Winnipeg, MB. R3E 0L4
Phone: (204) 945-8070 Attn: Kim Allen

1525 1st Street North
Brandon, MB. R7C 3B3
Phone: (204) 726-6816 Attn: Ken Noto

257 Industrial Road
Dauphin, MB. R7N 3B3
Phone: (204) 622-2273 Attn: Dayle Birss

375 3rd Street E
The Pas, MB. R9A 1L2
Phone: (204) 627-8282 Attn: Ken Huculak

7 Gay Street
Thompson, MB. R8N 1N7
Phone: (204) 677-6548 Attn: Lonney Inkster

PR # 302
Beausejour, MB. R0E 0C0
Phone: (204) 268-6263 Attn: Clive Thomas

To assist in prompt payment of invoices please quote the Release
Purchase Order number on the invoice and any correspondence.

DURATION OF FIRM PRICING
PRICING TO BE QUOTED FOR YEAR 1 AND YEAR 2
(for each item offered)

PRICING FOR EACH YEAR IS FIRM FOR THAT YEAR.
YES___ or NO _____
If NO indicate: Prices firm until (date) ______________

Bidders offering prices subject to change without notice or
in effect at time of shipment may be rejected outright.
Preference may be given to suppliers offering firm pricing.

ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest overall price of
an acceptable product, however, preference may be given to
products which are environmentally preferable and support
Manitobas Sustainable Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered
in the overall evaluation of environmentally preferable products.
Examples of environmentally preferable products are as follows:

Packaging:
Preference may be given to products which use less packaging,
packaging containing recycled content or packaging which can be
recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale)
Bidders to provide details regarding the packaging, if applicable,
for each item offered.

Products, recycled or recyclable:
Preference may be given to products containing recycled content or
which may be recycled.
Bidders to provide details regarding the percentage of total recycled
content and post consumer waste content, if applicable, for each
item offered.
Total recycled content means the percentage of all recycled materials
including manufacturers trimmings, cuttings, overruns and post
consumer waste.
Post consumer waste content means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program e.g. used aluminium cans etc..

Products, more environmentally preferable:
Preference may be given to products which generally meet or exceed
the above specifications, can demonstrate satisfaction in relation to
the end users requirements and which can be proven to be more
environmentally preferable compared to those products specified
above. These products should be classified more environmentally
preferable through a recognised certification program.
Bidders to provide complete details of the environmental issues
to be considered.
Examples of more environmentally preferable products could be the
use of a non-toxic or less toxic substance than currently used or
a product containing a higher percentage of post-consumer recycled
content.

Replacement Products:
Manitoba may be interested in replacement or alternative types of
products, which can be proven to be more environmentally
preferable, compared to those products specified above.
Bidders are encouraged to provide complete details of possible
replacement products.
An example of replacement products could be the use of electric hand
dryers in place of paper towels.

At Manitobas discretion any environmentally preferable products
offered may be:
a) accepted for this quote, or
b) not accepted for this quote, or
c) not accepted for this quote but considered for future study/use.

VENDOR INFORMATION:

RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where,
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation,
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.

AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitobas
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to the Manitoba Government, to guarantee faithful
performance of the contract.

CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.

ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________

MANITOBAS RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitobas Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.

MANITOBAS RETAIL SALES TAX
Is the product(s) offered subject to Manitobas Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.

INFORMATION:
Additional information or clarification may be obtained by contacting
the end user: MARTY BENDER at phone (204) 945-3324 (or)
fax 948-3274 (or) e-mail: Marty.Bender@gov.mb.ca

YOUR QUOTATION REFERENCE # ( if applicable) ________

Proposed Delivery Address:

To be advised

TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Infrastructure and
Transportation
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada R3C 1V7
or) Fax quote to (204) 945-1455

Original notice

Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.

Wipers , Heavy Duty

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Original Text