B-Brussels: study on the development of an EU framework for minimum quality standards and benchmarks in drug demand reduction

Request For Proposals

General Information
Country:   Belgium
City/Locality:   BRUSSELS
Notice/Contract Number:   eu:312290-2009
Publication Date:   Nov 11, 2009
Deadline:   Dec 22, 2009
Buyer:   EUROPEAN COMMISSION, JUSTICE, FREEDOM AND SECURITY DG, UNIT JLS/D/4
Original Language:   English

Contact Information
Address:   EUROPEAN COMMISSION, JUSTICE, FREEDOM AND SECURITY DG - UNIT JLS/D/4
BRUSSELS  
Belgium
Web Site:   http://ec.europa.eu/justice_home/funding/tenders/funding_calls_en.htm

Goods, Works and Services

 

Summary

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Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 217/2009, #312290-2009
Referenced Document Number: 168447-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): European Commission, Justice,
Freedom and Security DG — Unit JLS/D/4, MO59 01/068, Attn: Renatas
Mazeika, B-1049 Brussels. Tel. +32 22962152. E-mail:
JLS-D4-CFT@ec.europa.eu. Fax +32 22979585.
Internet address(es):
General address of the contracting authority:
http://ec.europa.eu/justice_home/funding/tenders/funding_calls_en.htm.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Study on the development of an EU framework for minimum quality standards
and benchmarks in drug demand reduction.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 11.
Main place of performance: contractor's premises. Study to be delivered in
Brussels, BELGIUM.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): (1) To conduct
an inventory of existing (minimum) quality standards and benchmarks at
national, EU and — when relevant — international level for the various
types of demand-reduction interventions (drug prevention, early detection
and screening, early intervention and treatment, harm reduction,
rehabilitation and reintegration).
(2) To develop a workable design for a realistic, feasible and
scientifically-robust framework for EU minimum quality standards and
benchmarks in the most important areas of drug demand reduction as listed
above. The framework should cover key aspects for each of the targeted
areas, including — 'inter alia' — conditions for overall demand-reduction
policies, the content of programmes and interventions, modes of planning
and delivery, principles for monitoring and evaluation, etc.
(3) To establish a framework for an effective consultation and advisory
mechanism necessary for consensus building among experts and relevant
stakeholders from Member States and EU level. This is necessary to ensure
transparency and active involvement of stakeholders to create advocacy for
the development and adoption of EU minimum quality standards and
benchmarks in drug demand reduction.
II.1.6) Common procurement vocabulary (CPV): 79000000, 73000000,
79315000, 79100000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 250 000
EUR.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 20 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: See specifications.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See specifications.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: See specifications.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: see
specifications.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: tenderers must provide
proof of their financial capacity by means of the documents listed below,
which should be attached to the bid. This rule applies to all service
providers once they have chosen to be tenderers, regardless of the
percentage of tasks they intend to execute. However, if the tender
includes subcontractors whose work represents less than 30 % of the
contract, those subcontractors are not obliged to provide evidence of
their economic and financial capacity:
1. overall turnover for the last 3 financial years;
2. specific turnover for the last 3 financial years in the area that is
the subject of this contract;
3. balance sheets or extracts from balance sheets for at least the last 2
financial years for which accounts have been closed, where publication of
the balance sheet is required under the company law of the country in
which the economic operator is established.
If there is a valid reason for the tenderers being unable to provide one
or other of the abovementioned documents, they may demonstrate their
capacity by any other documents the Commission considers appropriate.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
For this study, technical and professional capacity will be assessed on
the basis of the following criteria:
Each individual team member responsible for carrying out work other than
clerical or managerial tasks must have:
(a) a university degree (at least master's level) or equivalent, in the
field of psychology, medicine, epidemiology, statistics, social and/or
political science, or similar;
(b) at least 10 years' professional experience in the field covered by the
study for 'senior staff';
(c) at least 3 years' professional experience in the field covered by the
study for 'junior staff'.
The selection criteria to be satisfied jointly by the members of the team
are as follows:
(a) managerial and technical ability and qualifications of staff. This
includes the ability to set up and manage multi-country studies;
(b) proven knowledge and sufficient experience in the areas covered by the
study;
(c) experience in taking part in setting up and/or coordinating
cross-border cooperation projects and expert networks;
(d) broad knowledge of drug demand reduction and proven experience in the
development and/or evaluation of best practices and effectiveness of
intervention, as well as with the critical appraisal of international
scientific literature on interventions at both national and international
level;
(e) access to, and familiarity with, a wide range of relevant and
high-quality structures, organisations and expert networks both within and
outside the EU;
(f) language skills required to carry out the study;
(g) measures in place to ensure the quality of the work.
If several service providers/subcontractors are involved in the bid, they
must jointly have the professional and technical capacity to perform the
tasks assigned to them.
Tenderers must prove their technical and professional capacity by means of
the documents listed below:
1. the educational and professional qualifications of those who would be
directly involved in performing the contract (including any
subcontractors). Tenderers should provide with their offer a detailed
curriculum vitae for each person responsible for carrying out the work,
including their educational background, degrees and diplomas, professional
experience, research work, publications and language skills. A letter of
commitment to provide technical expertise and carry out the tasks as
described in the technical proposal must be attached to the CV of each
person who is not a member of the staff of the tenderer. The CVs should
preferably be set out in accordance with the Commission Recommendation on
a common European format for curricula vitae, published in OJ L 79 of
22.3.2002, p. 66;
2. a list of the principal services of the same type provided in the past
5 years, with the sums, dates and recipients, whether public or private,
of the services provided, together with certificates issued or
countersigned by public authorities or by private clients or, failing
this, simply declared by the service provider to have been effected;
3. a description of the measures taken by the service provider to ensure
the quality and continuity of the services provided.
If there is a valid reason for the tenderers being unable to provide one
or other of the abovementioned documents, they may demonstrate their
capacity by any other documents the Commission considers appropriate.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
JLS/2010/DPIP/PR/1023.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2009/S 117-168447 of 20.6.2009.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 15.12.2009.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
22.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Spanish. Danish. German. Greek. English. French. Italian. Dutch.
Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian.
Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 6 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 6.1.2010 - 14:30.
Place: rue Montoyer 59, 1040 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes.
1 representative per tenderer.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
E-mail: ECJ.Registry@curia.eu.int. Tel. +352 4303-1. URL:
http://curia.europa.eu. Fax +352 433766.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Within 2 months of the notification to the plaintiff, or,
in absence thereof, of the day on which it came to the knowledge. A
complaint to the European Ombudsman does not have as an effect either to
suspend this period or to open a new period for lodging appeals.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 30.10.2009.
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