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UK-Hounslow: painting and glazing work

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   HOUNSLOW
Notice/Contract Number:   eu:311329-2009
Publication Date:   Nov 10, 2009
Deadline:   Dec 21, 2009
Buyer:   LONDON BOROUGH OF HOUNSLOW
Original Language:   English

Contact Information
Address:   LONDON BOROUGH OF HOUNSLOW
HOUNSLOW, Outer London - West and North West
United Kingdom
Web Site:   www.hounslowhomes.org.uk

Goods, Works and Services

 

Summary

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Notice Type: 1120 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 216/2009, #311329-2009
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): London Borough of Hounslow,
The Civic Centre, Lampton Road, Attn: Corporate Procurement Unit,
UK-Hounslow TW3 4DN. Tel. +44 2085832000. E-mail:
procurement@hounslow.gov.uk.
Internet address(es):
General address of the contracting authority: www.hounslowhomes.org.uk.
Address of the buyer profile: http://www.hounslowhomes.org.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Hounslow Homes Limited an Arms Length Management Organisation (a
'contracting authority' of the London Borough of Hounslow).
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Social Housing Cyclical Decoration Partnering Contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Design and execution.
Main site or location of works: The London Borough of Hounslow.
NUTS code: UKI23.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Systematic
external and communal decorations and planned maintenance to the housing
stock (approximately 15 800 dwellings and 2000+ garages) and any other
associated proeprty that Hounslow Homes may wish to include during the
term of the contract.
II.1.6) Common procurement vocabulary (CPV): 45440000, 45442110,
50000000, 79931000, 45261900, 45442100, 45442120, 45442121, 45442180,
44812400, 45233222, 45262500.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Systematic external and communal
decorations and planned maintenance to the housing stock (currently
approximately 15 800 dwellings and in excess of 2 000 garages) and other
associated property which Hounslow Homes may wish to include during the
term of the contract, such as community halls and offices. It is estimated
that the annual mix of work will be in the range of 40 to 60 % planned
maintenance and 40 to 60 % painting, depending on the properties included
in the annual programme. The service provider will be responsible for the
annual site survey and specification of works to achieve the service
standard as well as undertaking the works. Ranging between GBP 2 500 000
and GBP 3 500 000 per annum.
Estimated value excluding VAT:
Range: between 250 000,00 and 350 000,00 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 84 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Parent or company guarantee.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Monthly in arrears.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Registered companies or European
equivalent.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Achievement of Balanced Scorecard outputs and outcomes, details included
in the tender documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Detailed information set
out in the PQQ including latest annual report and last three years audited
accounts.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Detailed information set out in the PQQ including evidence of expertise
and experience.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 6
Objective criteria for choosing the limited number of candidates: See
document: Assessment criteria for shortlisting firms.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PF/Planned Maintenance & External Repairs/09.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 11.12.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
21.12.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: A Term Brief and detailed information pack
will be sent out with all pre-qualification questionnaires. The contract
will be for an initial 7 years. There are two optional extensions of 4
years and 3 years respectively, that may be awarded based on quality and
cost achieved during the previous contract period. The estimated annual
value is between GBP 2 500 000 and GBP 3 500 000 per annum. All requests
to participate must be submitted by sending a competed Pre-Qualification
Questionnaire and supporting documentaion to the Corporate Procurement
Unit at the address in I.1 Contact Point. All completed Pre-Qualification
Questionnaires must be returned no later than the date in IV 3.4
21.12.2009 (12:00). Pre-Qualification Questionnaires are available upon
request by email: procurement@hounslow.gov.uk up to 12 noon on 11.12.2009.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Royal Courts of Justice,
The Strand, UK-London WC2A 2LL. Tel. +44 2079476000.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The contracting authority will incorporate a minimum 10
calender day standstill period at the point of information on the award of
the contract is communicated to tenderers. This period allows unsuccessful
trenderers to seek further debriefing from the contracting authority
before the contract is entered into. Applicants have 2 working days from
notification of the award decision to request debriefing and that
information has to be provided a minimum of 3 working days before the
expiry of the standstill perio. If an appeal regarding the contract has
not been successfully resolved, the Public Contracts Regulation 2006 (SI
2006 No. 5) provide for aggrieved parties who have been harmed or are at
risk of harm by a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought
promptly (generally within 3 Months). Where a contract has not been
entered into the court may order the setting aside of the award decision
or order the Authority to amend any documentation and may award damages.
If the contract has been entered into the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 9.11.2009.
Please note that this notice is for your information only.
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