Bags, Paper

Request For Proposals

Country:

Canada

Notice/Contract Number:

can:mb-mbpb-15t-00393

Publication Date:

Nov 7, 2009

Deadline:

Nov 24, 2009

Buyer:

Manitoba Infrastructure and Transportation Procurement Services Branch

Original Language:

English

Address:

Canada

Sacks and bags

view in:

Bags, Paper

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 05/11/2009
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353

NOTE:

FOR MATERIALS DISTRIBUTION AGENCY
FOR THE PERIOD: FEBRUARY 1, 2010 TO JANUARY 31, 2011
( 1 YEAR ) WITH A 2nd YEAR OPTION.
(MDA reference # 0800000x)
The delivery date (if shown) is actually the end of the contract

SPECIAL NOTES:
Associated Components i.e. Request for Quotation (RFQ) document
must be ordered/purchased from MERX to be considered.

To obtain the official RFQ document please follow the link
at the top of this page: Associated Components: Preview / Order

Bidders must login to MERX to access the General Terms &
Conditions which apply to this RFQ in addition to those shown below.
After login follow these links:
Government Resources - Manitoba Terms & Conditions # Request for
Quotations

ADDITIONAL TERMS & CONDITIONS
It is important that you read the Additional Terms & Conditions
at the end of this document, prior to commencing this RFQ, as they
contain specific instructions, which may impact your ability to submit
a quotation.

LEAD TIMES
Refer to Additional Terms & Conditions section for explanation.

PRICING UNIT
If your pricing is based on a different unit than requested
e.g. per package or per case etc. please ensure you indicate that change
clearly for the item offered.

VENDOR INFORMATION:
Please advise your e-mail address: (if available)
___________________________

If you have faxed your quote to PSB and wish to confirm that
all pages have been received please call our general inquiry line
(204) 945-6361

Quantity clarification: quantity listed contains 2 or 3 decimals

_________________________________________________________________________
ITE
M
QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/01/2011
50.000 Package GSIN: N8105MATERIAL: 30708
BAG, PAPER, REGULAR KRAFT, 25 LBS, APPROX. 8 1/4 IN X 5 1/4 IN X 18 1/8
IN HIGH, 500/PG,
RED RIVER PACKAGING SOS #INMF400025
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

PLEASE ADVISE:
Number of bags per package or carton ________

If size is different than specified above advise size offered
_______ in. X _______ in. X _______ in.

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

PLEASE INDICATE:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Location of manufacture________

Your catalogue/stock number ___________

QUOTE FIRM UNIT PRICE FOR YEAR 1 AND 2:

Year 1 (Feb. 1, 2008 to Jan. 31, 2009) $ ____________

Year 2 (Feb. 1, 2009 to Jan. 31, 2010) $ ____________

========================================================
ITEM 20 31/01/2011
100.000 Package GSIN: N8105MATERIAL: 30712
BAG, PAPER, LIGHT, KRAFT, 5 LB., APPROX. 5 1/4 IN X 3 5/16 IN X 10 7/8
IN HIGH, 500 PER PACKAGE,
RED RIVER PACKAGING SOS #INMF350005
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

PLEASE ADVISE:
Number of bags per package or carton ________

If size is different than specified above advise size offered
_______ in. X _______ in. X _______ in.

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

PLEASE INDICATE:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Location of manufacture________

Your catalogue/stock number ___________

QUOTE FIRM UNIT PRICE FOR YEAR 1 AND 2:

Year 1 (Feb. 1, 2010 to Jan. 31, 2011) $ ____________

Year 2 (Feb. 1, 2011 to Jan. 31, 2012) $ ____________

========================================================
ITEM 30 31/01/2011
30.000 Package GSIN: N8105MATERIAL: 30713
BAG, PAPER, LIGHT, KRAFT, 8 LB., APPROX. 6 1/4 IN X 3 15/16 IN X 12 3/4
IN HIGH, 500 PER PACKAGE,
RED RIVER PACKAGING SOS #INMF350008
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

PLEASE ADVISE:
Number of bags per package or carton ________

If size is different than specified above advise size offered
_______ in. X _______ in. X _______ in.

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

PLEASE INDICATE:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Location of manufacture________

Your catalogue/stock number ___________

QUOTE FIRM UNIT PRICE FOR YEAR 1 AND 2:

Year 1 (Feb. 1, 2010 to Jan. 31, 2011) $ ____________

Year 2 (Feb. 1, 2011 to Jan. 31, 2012) $ ____________

========================================================
ITEM 40 31/01/2011
17.000 Package GSIN: N8105MATERIAL: 30714
BAG, PAPER, LIGHT, KRAFT, 10 LB., APPROX. 6 1/4 IN X 3 15/16 IN X 13 1/4
IN HIGH, 500 PER PACKAGE,
RED RIVER PACKAGING SOS #INMF350010
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

PLEASE ADVISE:
Number of bags per package or carton ________

If size is different than specified above advise size offered
_______ in. X _______ in. X _______ in.

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

PLEASE INDICATE:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Location of manufacture________

Your catalogue/stock number ___________

QUOTE FIRM UNIT PRICE FOR YEAR 1 AND 2:

Year 1 (Feb. 1, 2008 to Jan. 31, 2009) $ ____________

Year 2 (Feb. 1, 2009 to Jan. 31, 2010) $ ____________

========================================================
ITEM 50 31/01/2011
60.000 Package GSIN: N8105MATERIAL: 30718
BAG, PAPER, LIGHT, KRAFT, 2 LB, 500 PER PACKAGE, APPROX. 4 3/16 IN X 2
5/8 IN X 8 1/8 IN HIGH,
RED RIVER PACKAGING SOS #INMF300002
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

PLEASE ADVISE:
Number of bags per package or carton ________

If size is different than specified above advise size offered
_______ in. X _______ in. X _______ in.

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

PLEASE INDICATE:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Location of manufacture________

Your catalogue/stock number ___________

QUOTE FIRM UNIT PRICE FOR YEAR 1 AND 2:

Year 1 (Feb. 1, 2008 to Jan. 31, 2009) $ ____________

Year 2 (Feb. 1, 2009 to Jan. 31, 2010) $ ____________

========================================================
ITEM 60 31/01/2011
80.000 Carton GSIN: N8105MATERIAL: 30719
BAG, PAPER, WAXED, DISPOSABLE, FOR SANITARY NAPKIN RECEPTACLE, 12 IN X 7
1/8 IN X 4 1/2 IN, 500 PER CARTON
HOSPITAL SPECIALTY COMP #KL260
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

PLEASE ADVISE:
Number of bags per package or carton ________

If size is different than specified above advise size offered
_______ in. X _______ in. X _______ in.

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

PLEASE INDICATE:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Location of manufacture________

Your catalogue/stock number ___________

QUOTE FIRM UNIT PRICE FOR YEAR 1 AND 2:

Year 1 (Feb. 1, 2008 to Jan. 31, 2009) $ ____________

Year 2 (Feb. 1, 2009 to Jan. 31, 2010) $ ____________

========================================================
ITEM 70 31/01/2011
60.000 Package GSIN: N8105MATERIAL: 35846
BAG, PAPER, 8 LB GROCERY, 500 PER PACKAGE,
PERKINS #620872
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

PLEASE ADVISE:
Number of bags per package or carton ________

Percentage of total recycled content __________%
(total of both pre and post consumer content)

Percentage of post-consumer recycled content _______ %

PLEASE INDICATE:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Location of manufacture________

Your catalogue/stock number ___________

QUOTE FIRM UNIT PRICE FOR YEAR 1 AND 2:

Year 1 $ ____________

Year 2 $ ____________

========================================================

ADDITIONAL TERMS AND CONDITIONS AS FOLLOWS:

DEFINITIONS (as used in this document):
MDA;
refers to Materials Distribution Agency
MANITOBA;
refers to the Manitoba Government
RFQ;
refers to the Request for Quotation document issued by Manitoba
to invite offers (i.e. prices) from Bidders
BIDDER;
refers to the person who or Company which obtains a copy of the
RFQ for the purpose of submitting a quotation to provide the goods
QUOTE;
refers to the quotation submitted by a Bidder in response to the RFQ
VENDOR;
refers to the person who or Company which will provide the Goods
as a successful bidder
CONTRACT;
refers to the Value Contract issued to the Vendor as the award
document.
RELEASE ORDER;
refers to a specific Release Purchase Order document issued by MDA
to the Vendor to order product from the contract.

SPECIAL NOTES:
Bidders to quote a single price, for each item offered, for each year.

Bidders may quote on more than one of the approved products listed,
however, bidders to quote only one price for each approved
(brand/manufacturer) product listed.

Bidders quoting multiple prices per year for the same approved
product or not detailing lead times ( refer below) may result in that
item(s) being rejected from their quotation.

Bidders offering items which deviate from the pack size, case quantity
etc. shown above must detail the deviations on the return quote.

Your pricing unit is to be the same as requested e.g. per package, per
case etc.

If your pricing is based on a different unit than requested you must
indicate that change clearly on that item offered.

QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the contract. Other factors as stipulated below will be considered when
evaluating a quotation.
Quotations will be evaluated based on:
products approved by MDA for their use, product offered compared to
product description/specifications requested, delivery lead times,
price, quality of the bidder's performance in past awards, return and
refund policies and any other terms & conditions indicated on this RFQ
Each product offered will be considered individually which may result
in more than one award created from this RFQ.
Like items or items that need to be compatible might be considered as
a group for price comparison and/or award purposes.
The intent is to evaluate the quotations on a 2 year basis and award
contracts for the 2 years as indicated, therefore bidders should quote
a price for year 1 and 2, however, Manitoba reserves the right to
evaluate the quotations on a 1 year or 2 year basis if required and
award contracts as such.

CONTRACT DURATION:
The contract to be for the period Feb. 1, 2010 to Jan. 31, 2011
( 1 year ) with a 2nd year option.
The 2nd year is optional at MDA's discretion.

MDA will notify the Vendor by October 31, 2010 , if the optional
2nd year is being actioned.

PRODUCTS/BRANDS:
Approved products are shown for each item and only those
products/brands will be considered on this quote.
The products shown are required on a no substitute basis.
Vendors wishing to offer alternative product for future RFQs are
invited to submit samples for long term testing and evaluation by
contacting MDA. All samples become the property of MDA and
will not be returned.
Note:
The only exceptions to the above no substitute condition will be:
CONTRACTS
Substitute brands may be approved for temporary use if unforeseen
circumstances cause the approved product to be discontinued or
unavailable for an extended period of time. Temporary alternatives
must be approved in writing by MDA. The use of a temporary
alternative is not meant to imply that this item will be considered an
approved product for future RFQs.
QUOTATIONS
Where samples have already been submitted for testing during the
year and are currently undergoing evaluation and approval

Substitutes shipped without prior written approval will be held at
shippers risk pending return instructions.

Any substitute/alternative product supplied which upon inspection
or use, is deemed by the using department to be unacceptable for their
use will be returned for full credit or replacement at no cost to
Manitoba or the contract may be cancelled.

Any product supplied must be new, first quality.

Any product supplied which upon inspection or use, is deemed by
MDA to be defective will be returned to the Vendor for replacement.
All costs related to the return and replacement of the defective product
to be the responsibility of the Vendor.
Vendor must respond to defective product concerns within 48 hours of
receiving faxed documentation from MDA.
Vendor must notify MDA immediately in writing (by fax) of any
known defective products or product recalls related to the products the
Vendor has shipped to MDA to avoid release of product to their end
users.

Vendors may be requested by MDA to supply, if currently available,
high resolution product photos in digital or electronic #tiff# format.
By supplying these photos the Vendor is certifying that these photos
are not covered by a current copyright or if the photos are covered by
copyright the use of these photos is authorized for use by MDA. These
photos may be used by MDA for the promotion of the product or in
the production of MDA#s printed or on-line publications to assist
MDA#s clients when ordering product from MDA.

Bidders must indicate the following information for each item offered:
Manufacturer's name
Brand name
Product code

QUANTITY/ITEM RELEASES:
The Vendor is not to ship any item until a separate Release Order has
been placed by fax or mail.

Release Orders for items may be placed at any time during the period
of this contract and in various quantities.

The term minimum quantity means the smallest quantity that MDA
will release.

Release Orders to be shipped complete by line item, unless otherwise
approved and/or requested by MDA prior to shipping.

Vendor to accept Release Orders consisting of items from multiple
contracts to reach the Vendor's minimum order requirements.

MDA faxes an Acknowledgement of Release Order with each
Release Order issued to the Vendor. The Vendor must respond by
signing and returning MDA#s Acknowledgement of Release Order
within 48 hours to confirm that the Release Order was received.

The quantities shown are the approximate quantities required per year
and may vary more or less.

The contract value shown as Target Value represents the total
estimated value for 1 year. The Target Value will be increased
accordingly if the optional 2nd year is actioned.

MDA will not issue Release Orders for less than the minimum
quantity shown for each item. The minimum release quantities must
be available within the lead time you have specified for each item.

Minimum release quantities will be shown for each item. Minimum
release quantities may be adjusted to reflect full case quantities if
necessary by contacting MDA prior to delivery.

MDA reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within quote stated time frames.

Any unused portion as of the end of the contract period will be
considered cancelled.

CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract
may be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.

LEAD TIMES:
Bidders to indicate lead time in business days for delivery of each
product offered.

When calculating lead time, bidders should take into consideration all
delivery components such as; your order desk requirements, delivery
practices, if the item is from your stock etc., If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.

Bidders to indicate a lead time for the minimum release quantity shown.

Please show lead time as a specific number, not a range
i.e. 3 days or 5 days, not 3-5 days).

Lead time will be a factor for consideration in the quote evaluation.

Lead times indicated are to be calculated from the time that a MDA
Release Order is issued (i.e. faxed or mailed) to the time the goods
will be received at MDA.

Deliveries will be monitored, therefore lead times should be realistic
for each item.

DELIVERY:
The delivery date (if shown) is actually the end of the contract.

Deliveries will be accepted Monday - Friday, between the hours of
8:00 am to 3:30 pm

The products listed will be released in the minimum quantities
(or possibly greater) as shown after each item and the Vendor must
ship the minimum quantities within the lead time as indicated on the
quote/contract.

Vendor must notify MDA immediately in writing (by fax) of any
delays of regular or scheduled shipments.
Shipments are considered to be delayed if the delivery time will be
longer than the lead time indicated for that item on the contract.

Vendor must respond to late shipment inquires within 48 hours of
receiving faxed documentation from MDA.

Delivery must occur within the time stated on the contract, unless
a deferred shipment is arranged with MDA in writing. Failing this
Manitoba reserves the right to either purchase elsewhere and charge
the Vendor any loss incurred thereon, or cancel the contract.

TIME IS OF THE ESSENCE.
Time shall be of the essence hereof.
Failure to meet the delivery time ( i.e. lead time) indicated on the
contract may result in the cancellation of the contract item and any
outstanding Release Order.

PACKAGING:
All goods must be packed or crated suitable for protection in storage
or shipment.
If pallets required, pallet size to be 42 in width by 48 in depth,
loaded to a maximum height of 53 in.

All goods delivered must be suitably marked with proper
documentation such as packing slip, contract number, etc.

PRICING:
PRICING TO BE QUOTED FOR YEAR 1 AND YEAR 2
(for each item offered)

PRICING FOR EACH YEAR IS FIRM FOR THAT YEAR.
YES___ or NO _____
If NO indicate: Prices firm until (date) ______________

Bidders offering prices subject to change without notice or
in effect at time of shipment may be rejected outright.
Preference may be given to suppliers offering firm pricing.

INVOICES:
Invoices must be priced in the same amount and unit of measure as
shown on the Release Order or the Vendor must contact MDA, in
writing, prior to shipping the products on the Release Order.

This is an accounting concern and is not intended to outline a process
to request price changes.

Bidders to advise, if applicable, any:
Early payment discount terms ________________________

FOB/FREIGHT:
TO BE DELIVERED FOB DESTINATION:
MATERIALS DISTRIBUTION AGENCY
7 - 1715 ST JAMES ST - REAR RECEIVING DOCK
WINNIPEG, MB

(unit prices quoted include all necessary charges such as freight,
insurance, handling etc.)

If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.

Vendor's policy as follows (if applicable):
Is there a minimum order/shipment value required for
FOB Destination pricing?
YES___ or NO _____

B) If YES,
Freight charges will be extra on orders/shipments under
$ ____________in value (before tax)

C) If YES,
Freight charges will be: actual carrier charges___ or flat rate ___

D) If Flat Rate, indicate:
The amount charged per shipment will be $ _________

No freight charges allowed on back order quantities.

RESTOCKING CHARGES:
Restocking charges to MDA must be shown, if applicable.
If a Release Order is cancelled by MDA, restocking charge will be
________%.

Please indicate the amount of notice (i.e. number of days) that you
require to allow MDA to cancel a Release Order without any
restocking charges.
Restocking charges do not apply if Release Order cancelled with
_________ days notice.

MDA requires complete details of your Return & Refund Policy.

Return & Refund details are:
a) attached _______
b) to follow _______

WARRANTY:
Please indicate the warranty for each item offered (if applicable)
____ days (or) ____ months (or) _______ years

If the warranty period is not the same for all items offered then
indicate the warranty on a product by product basis.

Vendor to address warranty issues within 48 hours of receiving faxed
documentation from MDA.

Vendor must provide copy of warranty documentation to MDA on
request, after the contract is awarded.

PRODUCT SHELF LIFE: (IF APPLICABLE)
Vendor to supply items with the longest shelf life available from the
date of the Release Order.

GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture

ABORIGINAL BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"

DEFINITIONS:

"Aboriginal Business" means a business that is at least 51% aboriginal
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Aboriginal persons.

"Aboriginal Business Directory" means a business directory of Aboriginal
businesses that meet Manitoba's definition of an Aboriginal business.

'Aboriginal Business Standard" means terms and conditions that indicate
that Aboriginal business participation is desirable but not mandatory.

"Aboriginal Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.

ABORIGINAL PROCUREMENT INITIATIVE

Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Aboriginal businesses. In that regard, Manitoba developed
the Aboriginal Procurement Initiative (API). The objective of API is to
increase the participation of Aboriginal businesses in providing goods
and services to Manitoba.

ABORIGINAL BUSINESS STANDARD

Aboriginal participation is desired but bids will not be disqualified if
there is no Aboriginal business participation.

ABORIGINAL BUSINESS DIRECTORY

Manitoba has established a directory of Aboriginal businesses called the
"Aboriginal Business Directory". This directory is a list of Aboriginal
businesses (including non profit organizations and economic development
corporations) that have self declared as an Aboriginal Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Aboriginal
businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee
certification as an Aboriginal business, as business status may change;
therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the aboriginal Business Directory,
registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:

http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:

Mark Freedman
Vendor Relations Coordinator
Procurement Services Branch
Manitoba Infrastructure and Transportation
2nd floor - 270 Osborne Street N.
Winnipeg, Manitoba
Ph. 204-945-0826
Fax: 204-945-1455
Email: Mark.Freedman@gov.mb.ca

TERMINATION:
Manitoba may, at its sole discretion, immediately terminate this
contract in writing for any of the following reasons:
A) The goods provided by the Vendor are not according to the
contract or are otherwise unsatisfactory, or
B) The services provided by the Vendor are unsatisfactory,
inadequate, or are improperly performed, or
C) The Vendor has failed to comply with any term or condition of the
contract, or
D) The Vendor fails or refuses to comply with any verbal or written
request from Manitoba, for information pertaining to the contract,
within five ( 5 ) working days of receiving such request, or
E) The Vendor becomes bankrupt or insolvent or liquidates; or
F) A receiver, trustee or custodian is appointed for the assets of the
Vendor, or
G) The Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
H) The Vendor or any partner, officer or director of the Vendor is
found guilty of an indictable offence; or
I) The Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.

Manitoba may in its sole discretion terminate this contract at any time
without cause by providing at least 30 calendar days written notice
thereof to the Vendor prior to the date of intended termination. This
termination may be used for those instances where there are program
changes, funding changes etc.

Upon the effective date of the termination of this contract, the Vendor
shall cease to provide any further goods and/or perform any further
services. Manitoba shall be under no obligation to the Vendor other
than to pay, upon receipt of an invoice and supporting documentation
satisfactory to Manitoba, such compensation as the Vendor may be
entitled to receive under this contract.

PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.

ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest overall price of
an acceptable product, however, preference may be given to
products which are environmentally preferable and support
Manitoba#s Sustainable Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered
in the overall evaluation of environmentally preferable products.
Examples of environmentally preferable products are as follows:

Packaging:
Preference may be given to products which use less packaging,
packaging containing recycled content or packaging which can be
recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale)
Bidders to provide details regarding the packaging, if applicable,
for each item offered.

Products, recycled or recyclable:
Preference may be given to products containing recycled content or
which may be recycled.
Bidders to provide details regarding the percentage of total recycled
content and post consumer waste content, if applicable, for each
item offered.
Total recycled content means the percentage of all recycled materials
including manufacturer#s trimmings, cuttings, overruns and post
consumer waste.
Post consumer waste content means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program e.g. used aluminium cans etc..

Products, more environmentally preferable:
Preference may be given to products which generally meet or exceed
the above specifications, can demonstrate satisfaction in relation to
the end user#s requirements and which can be proven to be more
environmentally preferable compared to those products specified
above. These products should be classified more environmentally
preferable through a recognised certification program.
Bidders to provide complete details of the environmental issues
to be considered.
Examples of more environmentally preferable products could be the
use of a non-toxic or less toxic substance than currently used or
a product containing a higher percentage of post-consumer recycled
content.

Replacement Products:
Manitoba may be interested in replacement or alternative types of
products, which can be proven to be more environmentally
preferable, compared to those products specified above.
Bidders are encouraged to provide complete details of possible
replacement products.
An example of replacement products could be the use of electric hand
dryers in place of paper towels.

At Manitoba#s discretion any environmentally preferable products
offered may be:
a) accepted for this quote, or
b) not accepted for this quote, or
c) not accepted for this quote but considered for future study/use.

VENDOR INFORMATION:

RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where,
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation,
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.

AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba#s
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to the Manitoba Government, to guarantee faithful
performance of the contract.

CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.

ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system Bidders to advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________

MANITOBA#S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba#s Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.

MANITOBA#S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba#s Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.

INFORMATION:
FOR QUOTE SUBMISSION INFORMATION contact:
Purchasing Agent: Chuck Bright
phone: (204) 945-6353
fax: (204) 945-1455

FOR QUANTITY, RELEASE or PRODUCT INFORMATION or
for alternative product approval for use in future RFQs contact MDA:
name: Paulette Kosheluk
phone: (204) 945- 8607
fax: (204) 948-2831

VENDOR#S QUOTATION REFERENCE # ( if applicable) _____

Proposed Delivery Address:

MATERIALS DISTRIBUTION AGENCY
7 - 1715 ST. JAMES ST. (REAR RECEIVING DOCK)
WINNIPEG, MB.

TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Infrastructure and
Transportation
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada R3C 1V7
or) Fax quote to (204) 945-1455

Original notice

Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.

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Original Text