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UK-London: motion picture and video services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:310281-2009
Publication Date:   Nov 7, 2009
Deadline:   Dec 11, 2009
Buyer:   CROSSRAIL LIMITED
Original Language:   English

Contact Information
Address:   CROSSRAIL LIMITED
LONDON, LONDON
United Kingdom

Goods, Works and Services

 

Summary

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Notice Type: 2540 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 215/2009, #310281-2009
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE – UTILITIES
Services
SECTION I: CONTRACTING ENTITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Crossrail Limited, 25 Canada
Square, UK-London E14 5LQ.
Internet address(es):
General address of the contracting entity: crossrail.co.uk.
Address of the buyer profile: crossrail.bravosolution.co.uk.
Further information can be obtained at: URL:
crossrail.bravosolution.co.uk.
Specifications and additional documents (including documents for a dynamic
purchasing system) can be obtained at: URL: crossrail.bravosolution.co.uk.
Tenders or requests to participate must be sent to: URL:
crossrail.bravosolution.co.uk.
I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY: Railway
services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity: C2182
- Crossrail Filming Partner.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
Main place of performance: London.
NUTS code: UKI.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator
Duration of the framework agreement Duration in year(s): 8
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT 2 500 000 GBP.
II.1.5) Short description of the contract or purchase(s): Crossrail
Limited (CRL) is a wholly owned subsidary of Transport for London and will
act as the delivery agent for the implementation of the Crossrail project
as authorised by the Crossrail Act (2008). Under the Act, CRL have been
delegated the powers to obtain the necessary consents and to build a new
passenger railway connecting London City, Canary Wharf, the West End and
Heathrow Airport to areas east and west of London. The majority of the
central section of the railway will run via new twin bored tunnels under
central London. This notice is for the filming services to create a wide
archive of material to be used for a range of internal and external
purposes at the end of the project and throughout its progression.
II.1.6) Common procurement vocabulary (CPV): 92100000, 71000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The scope of filming may encompass all
the Crossrail filming requirements including: Construction e.g. progress,
main milestones. Technology e.g. new trains, tunnelling methods, ground
monitoring. Historical e.g. archaeology, railway heritage. Environmental
and Logistics e.g. disposal of material. Skills and Education e.g.
tunnelling academy, site safety. Community stories. Crossrail management
staff and operative work.
The scope may also includes the editing of the footage as required.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: Refer to the pre-qualification
documentation.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Refer to the
pre-qualification documentation.
III.2.2) Economic and financial capacity: Refer to the pre-qualification
documentation which includes the need for the economic operator (company,
or, if a JV, group of companies) should be able to demonstrate an average
annual turnover (for the three previous financial years) of at least 1 000
000 GBP. Economic operators who fail to demonstrate this minimum standard
may be excluded from the selection of economic operators to be invited to
tender.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Refer to the pre-qualification
documentation.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated
Candidates have already been selected: no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications or in the invitation to
tender or to negotiate.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity:
C2182.
IV.3.2) Previous publication concerning the same contract: No.
IV.3.4) Time limit for receipt of tenders or requests to participate:
11.12.2009 - 12:00.
IV.3.5) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY
COMMUNITY FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Economic operators shall note the
following:
All economic operators must complete the pre-qualification questionnaire
on the Crossrail eSourcing Portal. All economic operators are required to
express an interest by registering on the Crossrail eSourcing Portal
(www.crossrail.bravosolution.co.uk).
Registering is only required once. Registering: Economic operators should
browse to the eSourcing Portal and complete the following:
a) Click the ‘Click here to register’ link.
b) Accept the terms and conditions and click ‘continue’.
c) Enter your business and user details.
d) Note the username you use and click ‘Save’ when complete.
e) You will then receive an e-mail with your unique password.
Access to the pre-qualification questionnaire and information pack (PQQ):
a) Login to the Crossrail eSourcing Portal with your unique Username and
password.
b) Click on the ‘PQQs Open to All Suppliers’ link.
c) Click on the prequalification pack entitled ‘Crossrail Tunnelling
Academy’.
d) Click the ‘Express Interest’ button in the ‘Actions’ box on the left
hand side of the page (this will move the pre-qualification pack into the
applicants ‘My PQQ’ box). This is a secure area for projects only.
e) Click on the PQQ code. The applicant can now access any attachments by
clicking the ‘Settings and Buyer Attachments’ in the Actions box.
f) Download the documents relating to the pre-qualification questionnaire.
Click ‘Attachments’ on the left hand side. The number in brackets refers
to number of documents that need to be downloaded. Click on the bold and
underlined filename. Select ‘Save’ and store on your PC.
Responding to the pre-qualification questionnaire:
a) The economic operators must now choose ‘Reply’ or ‘reject’ (please give
a reason if rejecting).
b) Economic operators can now use the messages functions to communicate
with Crossrail and seek clarification.
c) Please note the deadline for completion, this is a precise time and the
eSourcing portal will reject the economic operators pre-qualification
questionnaire if it is submitted after this time.
d) Economic operators should click ‘Publish’ when they wish to submit the
final completed pre-qualification questionnaire. Please note that there is
detailed online help. For further assistance contact the BravoSolution
helpdesk which is available Monday to Friday (08:00 to 18:00) BST on a)
email – help@bravosolution.co.uk or b) telephone – +44 08000112470 / fax
+44 2070600480, outside UK +44 2070600490. Economic operators must inform
CRL that they are interested in the contract by complying with the
requirements of the prequalification questionnaire available to parties
registering to the Crossrail eSourcing Portal, as above.
CRL will use the information provided to select economic operators to be
invited to tender for the contract. A response to this notice does not
guarantee that an economic operator will be invited to tender. The award
process may be terminated or suspended at any time without cost or
liability to CRL. CRL does not bind itself to enter into any contract
arising out of the procedures envisaged by this notice. No contractual
rights express or implied arise out of this notice or the procedures
envisaged by it. Any contract let by CRL may contain provision that the
contract may be extended at CRL’s discretion.
CRL reserves the right to vary its requirements and the procedure relating
to the conduct of the award process.
CRL reserves the right to disqualify any economic operator who: provides
information or confirmations which later prove to be untrue or incorrect;
does not supply the information required by this notice or by the
pre-qualification questionnaire and information pack, or as otherwise
required by CRL during the award process; or fulfils any one or more of
the criteria detailed in Regulation 26 of the UK Utilities Contracts
Regulations 2006 (as amended).
CRL reserves the right to require the submission of any additional,
supplementary or clarification information as it may, in its absolute
discretion, consider appropriate.
CRL embraces diversity and welcomes applications from all suitably skilled
suppliers of all sizes who can meet the requirements, regardless of
gender, ethnicity, sexual orientation, faith, disability or age of
supplier workforce and/or ownership. CRL will actively promote green
procurement throughout its supply chain and welcomes applications from
suppliers committed to the principles of reducing, reusing and recycling
resources and to the practices of buying recycled.
CRL strongly supports and implements the Greater London Authority (GLA)
Responsible Procurement Policy, details of which may be found at:
http://www.london.gov.uk/rp/policy/. Further details as to the application
of Responsible Procurement to this procurement may be set out in the
pre-qualification and tender documents.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 5.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.