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UK-London: printed matter and related products

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:310197-2009
Publication Date:   Nov 7, 2009
Deadline:   Nov 23, 2009
Buyer:   METROPOLITAN POLICE
Original Language:   English

Contact Information
Address:   METROPOLITAN POLICE
LONDON, LONDON
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2230 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 215/2009, #310197-2009
Contract Nature: Service contract
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Metropolitan Police, Floor 8
Empress State Building, Earls Court, Attn: Mr James Brown, UK-London SW6
1TR. E-mail: james.brown4@met.police.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Public order and safety.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Management and Production of DPA Publications and Promotional Material
SS3/08/60.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 13.
Main place of performance: Publicity Department, Room 1324, 13th Floor,
New Scotland Yard, Broadway, London, SW1H 0BG.
NUTS code: UKI.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 3.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP.
Frequency and value of the contracts to be awarded: 4 years.
II.1.5) Short description of the contract or purchase(s): The MPS intends
to appoint several design agencies onto a framework to design, write and
produce a range of external and internal publicity material to support the
activity of the Metropolitan Police Service (MPS) and the Directorate of
Public Affairs. The range of material will include leaflets and posters as
well as support material for existing high profile publicity campaigns
such as operation Trident, Safer Neighbourhoods and counter terrorism. It
could also include prestigious strategy documents such as the Annual
Policing Plan and the Corporate Strategy. Increasingly we also often need
design input for web design, and simple below the line multi - media
campaigns. Our external publications aim to keep Londoners well-informed
as well as promoting the excellence of the Service through the Policing
Pledge and show honestly how the Service is performing against its
targets. Our internal publications provide professional information,
instruction and details of new initiatives to effectively communicate to
all members of the Service.The publications should be well-written,
well-designed, professional, readable and effective in their communication
aims.
Lot 1: Corporate level work, with a strong emphasis on the MPS brand and
with the capacity to develop the MPS and other associated brands. We may
also require research and development work to further specified campaigns.
Must have the capacity to undertake numerous concurrent projects, often at
short notice to a high standard.
Lot 2: This may involve a wide variety of design projects, working within
the corporate identity guidelines, very often for different departments
and sections of the organisation. Must be able to supply good quality
design efficiently and effectively, often to tight timescales and budgets.
Must have experience of working for government departments, and/or other
emergency services, preferably police organisations. Must have experience
of web based design work, and be able to develop simple below the line
campaigns across multiple media platforms, potentially from specifically
generated research.
Lot 3: A wide variety of design projects executed within the constraints
of the MPS corporate identity guidelines. We are looking for simple,
effective solutions that meet the broad demands of multiple customers
across the MPS. May require working largely without DPA management or
supervision. Some work may be required that demands a high level of
security, we might need confirmation that employees working on our account
had been security cleared and did not hold a criminal record.
II.1.6) Common procurement vocabulary (CPV): 22000000, 79000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The MPS intends to appoint several
design agencies onto a framework to design, write and produce a range of
external and internal publicity material to support the activity of the
Metropolitan Police Service (MPS) and the Directorate of Public Affairs.
The range of material will include leaflets and posters as well as support
material for existing high profile publicity campaigns such as operation
Trident, Safer Neighbourhoods and counter terrorism. It could also include
prestigious strategy documents such as the Annual Policing Plan and the
Corporate Strategy. Increasingly we also often need design input for web
design, and simple below the line multi - media campaigns.Our external
publications aim to keep Londoners well-informed as well as promoting the
excellence of the Service through the Policing Pledge and show honestly
how the Service is performing against its targets. Our internal
publications provide professional information, instruction and details of
new initiatives to effectively communicate to all members of the Service.
The publications should be well-written, well-designed, professional,
readable and effective in their communication aims.
Lot 1: Corporate level work, with a strong emphasis on the MPS brand and
with the capacity to develop the MPS and other associated brands. We may
also require research and development work to further specified campaigns.
Must have the capacity to undertake numerous concurrent projects, often at
short notice to a high standard.
Lot 2: This may involve a wide variety of design projects, working within
the corporate identity guidelines, very often for different departments
and sections of the organisation. Must be able to supply good quality
design efficiently and effectively, often to tight timescales and budgets.
Must have experience of working for government departments, and/or other
emergency services, preferably police organisations. Must have experience
of web based design work, and be able to develop simple below the line
campaigns across multiple media platforms, potentially from specifically
generated research.
Lot 3: A wide variety of design projects executed within the constraints
of the MPS corporate identity guidelines. We are looking for simple,
effective solutions that meet the broad demands of multiple customers
across the MPS. May require working largely without DPA management or
supervision. Some work may be required that demands a high level of
security, we might need confirmation that employees working on our account
had been security cleared and did not hold a criminal record.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO
TITLE: Lot 1
1) SHORT DESCRIPTION: Corporate level work, with a strong emphasis on the
MPS brand and with the capacity to develop the MPS and other associated
brands. We may also require research and development work to further
specified campaigns. Must have the capacity to undertake numerous
concurrent projects, often at short notice to a high standard.
2) COMMON PROCUREMENT VOCABULARY (CPV): 22000000, 79000000.
LOT NO
TITLE: Lot 2
1) SHORT DESCRIPTION: This may involve a wide variety of design projects,
working within the corporate identity guidelines, very often for different
departments and sections of the organisation. Must be able to supply good
quality design efficiently and effectively, often to tight timescales and
budgets. Must have experience of working for government departments,
and/or other emergency services, preferably police organisations. Must
have experience of web based design work, and be able to develop simple
below the line campaigns across multiple media platforms, potentially from
specifically generated research.
2) COMMON PROCUREMENT VOCABULARY (CPV): 22000000, 79000000.
LOT NO
TITLE: Lot 3
1) SHORT DESCRIPTION: A wide variety of design projects executed within
the constraints of the MPS corporate identity guidelines. We are looking
for simple, effective solutions that meet the broad demands of multiple
customers across the MPS. May require working largely without DPA
management or supervision. Some work may be required that demands a high
level of security, we might need confirmation that employees working on
our account had been security cleared and did not hold a criminal record.
2) COMMON PROCUREMENT VOCABULARY (CPV): 22000000, 79000000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Those invited to tender will
be advised of any requirement to provide deposits and guarantees, parent
company and/or other guarantees of performance and financial liability if
considered appropriate.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As detailed in the
PQQ.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Any grouping of service providers
willbe required to nominate a lead partner with whom the Authority can
contract, or form themselves into a single legal entity, before any
contract is awarded.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
As detailed in the PQQ and ITT documentation.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As detailed
in the PQQ found at www.bluelight.gov.uk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As detailed in the PQQ
found at www.bluelight.gov.uk.
Minimum level(s) of standards possibly required: As detailed in the PQQ
found at www.bluelight.gov.uk.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
As detailed in the PQQ found at www.bluelight.gov.uk.
Minimum level(s) of standards possibly required:
As detailed in the PQQ found at www.bluelight.gov.uk.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Accelerated restricted.
Justification for the choice of accelerated procedure: Procurement under
the the accelerated timescale would meet the fundamental aim of boosting
the economy through rapid execution of the contract.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 15
Objective criteria for choosing the limited number of candidates: As
defined in the evaluation criteria attached to the PQQ on
www.bluelight.gov.uk.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
SS3/08/60.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
23.11.2009 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 180 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 23.11.2009 - 14:00.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: James Brown, 8th Floor
Empress State Building Empress Approach Lillie Road, UK-London SW6 1TR.
E-mail: james.brown4@met.police.uk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 5.11.2009.
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