UK-Denbigh: secondary school construction work

Request For Proposals

Country:

United Kingdom

City/Locality:

DENBIGH

Notice/Contract Number:

eu:309795-2009

Publication Date:

Nov 24, 2009

Deadline:

Dec 4, 2009

Buyer:

DENBIGHSHIRE COUNTY COUNCIL

Original Language:

English

Address:

DENBIGHSHIRE COUNTY COUNCIL
DENBIGH, Conwy and Denbighshire
United Kingdom

Email:

Click here

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Notice Type: 1130 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 215/2009, #309795-2009
Contract Nature: Works
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Update: Nov 24, 2009

Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities
EU Official Journal Publication: 226/2009, #323397-2009
Referenced Document Number: 309795-2009
Contract Nature: Works
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

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CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Denbighshire County Council,
Caledfryn, Smithfield Road, Denbighshire, Contact: Mr Sion Evans, Attn: Mr
Sion Evans, UK-Denbigh LL16 3RJ. Tel. +44 1824706897. E-mail:
sion.evans@denbighshire.gov.uk.
Internet address(es):
General address of the contracting authority:
http://www.denbighshire.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Rhyl High School - New Build.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Design and execution.
Main site or location of works: Rhyl.
NUTS code: UKL13.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Denbighshire
County Council (DCC) is committed to providing a first class education for
all children and young people in the county. As part of this commitment,
the council has agreed that modernising education provision is a priority
because we recognise the importance of having school buildings, learning
environments and resources that meet the needs of 21st century Wales. As a
result DCC and its stakeholder partners are seeking to procure an
integrated team of suppliers to assist in the concept, feasibility,
detailed design, construction and commissioning of a new community high
school building in Rhyl through a two stage design and build process. The
form of contract that will be utilsised for this project will be drawn
from the suite of the NEC3 contractual documents.
The project will utilise the site of the current high school and will
include the demolition of the existing high school building, construction
of the new premises suitable for an eventual pupil cohort of 1 500 and
remodelling and making good any highways / access roads, surrounding
sports grounds and landscaping. The project will be used as a catalyst for
improvement in academic performance and complement the other regeneration
initiatives in the Rhyl and Prestatyn area. The school shares the site and
service infrastructure will an operational leisure centre, whose business
may need to be maintained for the duration of site works: this includes
access to school pupils for timetabled activities and members of the
general public. The future of the leisure centre in the medium term is
presently uncertain but may be encompassed within an ongoing strategic
regeneration plan for the town.
Currently funding has been obtained for the initial engagement of a team
to assist in the creation of a robust feasibility study, with contractor
input, to obtain outline planning and produce a RIBA Stage B design by
quarter two of 2010. Once this has been completed and further funding has
been agreed, the successful team will continue through the design and
build process to project completion. The engagement will be punctuated
with break clauses at post feasibility stage and around detailed design
completion and agreement of target cost.
The market is invited to respond as an integrated team providing
disciplines which may include:
Construction Contractor.
— Architects,
— Building service engineers,
— Building surveyors,
— CDM Coordinator,
— Civil engineers,
— Project managers,
— Quantity surveyors/cost managers,
— Structural engineers,
— Employers agent (D&B),
— Supervisor (NEC 3),
— Town planning consultant.
And specialist disciplines such as:
— Access surveying (DDA),
— Acoustic engineers,
— Asbestos surveying,
— Clerk of works,
— Conservation architecture,
— fire and sprinkler engineering services,
— General security advice,
— Information & Communications Technology Design specialists,
— Educational Design specialists,
— H&S advice,
— Interior design,
— Land surveying,
— Landscape architecture,
— Migration planning and management,
— Public health advice,
— Waste management advice,
— Risk advisor,
— Space planning and design services.
Experience within the team of early contractor involvement is essential.
In addition bidding teams whose ideas might respond to developing/emerging
education and pedagogic trends would be advantaged if they were able to
bring 'added value' in the form of relevant specialists' input to the
project in support of their proposals. The client also reserves the right
to ask the contractor/team to procure all ICT equipment, furniture and
fittings as part of the overall contract, or to do so themselves – this
will be reflected in the target cost.
The way that we use school buildings has changed and will continue to
change. New curriculum requirements (for example the foundation phase and
14 – 19 pathways), developments in ICT (for example use of interactive
whiteboards, broadband and wireless technologies or the potential for
community use mean that our schools have to change and we need to keep
pace if we are to meet the needs of modern life. Retaining the status quo
is no longer an option for us in Denbighshire if we want to provide a
first class education for our children and young people.
In order to provide an exemplar environmental learning resource in Rhyl
DCC requires BREEAM Excellent as a minimum standard, and the successful
bidders will be expected to be working towards the additional DCC
aspirations of zero carbon and BREEAM outstanding. The team will need to
demonstrate experience of successful delivery of schools of a similar
scale and quality and provide evidence of having worked in integrated
teams and in a collaborative manner. Experience of working together under
a regime of early engagement and utilising incentivised contractual
mechanisms including target cost arrangements is also essential.
DCC is committed to achieving sustainable development outcomes from all
its activities. The successful team are required to take account of
sustainable development e.g. educational, environmental, social and
economic impacts of delivery and to actively participate in the protection
of the environment whilst building the social and economic regeneration of
the community and surrounding areas. As a result the successful team will
be required to submit a method statement outlining how, through the
delivery of the contract, they will contribute to the educational, social
and economic development of the community.
The engagement has been offered to the market to solicit the best value
and most economically advantageous solution from an experienced
technically competent integrated team. The successful bidders will be able
to prove capability of delivering a coherent solution to the highest
exemplar standards from pre feasibility through to occupancy. DCC expect
to work with the supplier team to maximise the positive impact of this
investment in the locality and achieve the most sustainable solution
resulting in demonstrable improvement in education attainment of the pupil
cohort.
The Contractor/team will be procured and appointed on a model reflecting
quality/cost on a basis of 70 % quality and 30 % cost. The selection model
will be in accordance with the overall evaluation strategy methodology
that will accompany the pre qualification documents, and submissions will
be assessed on an evidence based approach. It is anticipated that no less
than five and no more than eight contractors/teams will be invited to ITT
stage.
The project team benefits from engaging with Constructing Excellence Wales
and other best practice activities. It is anticipated that this project
will achieve exemplar demonstration project status.
NB: Currently funding has been obtained for the initial engagement of a
team to assist in the creation of a robust feasibility study, with
contractor input, to obtain outline planning and produce a RIBA Stage B
design by quarter two of 2010 only.
II.1.6) Common procurement vocabulary (CPV): 45214220, 45000000,
45111000, 45210000, 45214000, 45214200, 45314000, 45453100, 51610000,
71240000, 71541000, 72222300, 30000000, 30200000, 31000000, 32000000,
32400000, 34000000, 35000000, 37000000, 38000000, 39000000, 42000000,
44000000, 48000000, 71220000, 71221000, 71200000, 72000000, 71000000,
71324000, 45233100, 51000000, 45233000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Currently funding has been obtained for
the initial engagement of a team to assist in the creation of a robust
feasibility study, with contractor input, to obtain outline planning and
produce a RIBA Stage B design by quarter two of 2010. Once this has been
completed and further funding has been agreed, the successful team will
continue through the design and build process to project completion. The
engagement will be punctuated with break clauses at post feasibility stage
and around detailed design completion and agreement of target cost. The
form of contract that will be utilsised for this project will be drawn
from the suite of the NEC3 contractual documents.
The market is invited to respond as an integrated team providing
disciplines which may include:
Construction Contractor.
— Architects,
— Building service engineers,
— Building surveyors,
— CDM Coordinator,
— Civil engineers,
— Project managers,
— Quantity surveyors/cost managers,
— Structural engineers,
— Employers agent (D&B),
— Supervisor (NEC 3),
— Town planning consultant.
And specialist disciplines such as:
— Access surveying (DDA),
— Acoustic engineers,
— Asbestos surveying,
— Clerk of works,
— Conservation architecture,
— Fire and sprinkler engineering services,
— General security adviCe,
— H&S advice,
— Information & Communications Technology Design specialists,
— Educational Design specialists,
— Interior design,
— Land surveying,
— Landscape architecture,
— Migration planning and management,
— Public health advice,
— Waste management advice,
— Risk advisor,
— Space planning and design services.
Estimated value excluding VAT:
Range: between 300 000 and 42 000 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The contracting authorities
reserve the right to require deposits, parent company guarantees, bonds
and other forms of appropriate security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As directed in the
contract documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The contract may be awarded to a sigle
lead contractor or to a consortium.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Under this project the contractor/team will be required to actively
participate in the achievement of social and/or environmental policy
objectives and obligations.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, whose affairs are being administered by the
courts, who has entered into an arrangement with creditors or who is in
any analogous situation arising from a similar procedure under national
laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding-up or administration by the courts or for an
arrangement with creditors or is the subject of any other similar
proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct
by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under the provisions of the Directive on the criteria for
qualitative selection;
In accordance with Articles 45 to 50 of Directive 2004/18/EC and
Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set
out in the pre qualification questionnaire available from the address in
section I.1.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) bank statement
and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last three years.
In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of
the Public Contracts Regulations 2006 and as set out in the pre
qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: Details will be included
in the pre qualification questionnaire. The Tenderer must be in a sound
financial position to participate in a procurement of this size. This may
entail independent financial checks through Experian.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(a) a list of works carried out over the last 5 years with certificates of
satisfaction;
(e) educational and professional qualifications of the supplier and staff
responsible for performing the contract;
(f) where appropriate, an indication of the environmental management
measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last
3 years;
(i) details of any intended sub-contracting arrangements;
In accordance with Articles 48 to 50 of Directive 2004/18/EC and
Regulation 25 of the Public Contracts Regulations 2006 and as set out in
the pre qualification questionnaire available from the address in section
I.1.
Minimum level(s) of standards possibly required:
There is a mandatory requirement that there is evidence of the bidder
having experiance and track record of delivering at least ONE GBP 20 000
000 + high school to BREEAM excellent standard.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Accelerated restricted.
Justification for the choice of accelerated procedure: In light of the
current economic recession the project is being fast tracked in order to
bring it to market quickly. In addition there are time limits relating to
funding availability for initial phase.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: The
Authority will be seeking evidence of the Potential Provider’s suitability
to perform the services in terms of economic and financial standing,
technical and professional ability. Qualification criteria will be a
combination of both financial and non-financial factors and will be in
accordance with Regulations 23 to 26 of the Public Contract Regulations
2006.and will consider:
a) Acceptability – status of supplier,
b) Economic and Financial Standing – the Tenderer must be in a sound
financial position to participate in a procurement of this size . This may
entail independent financial checks through Experian,
c) Track Record - the Tenderer must be able to demonstrate a successful
track record of providing similar services to those listed in the Official
Journal of the European Union (OJEU) Notice [as set out in Regulation 16
of the Public Services Contracts Regulations 1993 (SI 1993 No. 3228)],
d) Capacity and capability – Assessment of the totality of resources and
core competencies available to the organisation(s).
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
RHS-NB.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.12.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Pre-qualification questionnaires will only
be issued to companies that have pre-registered an expression of interest
by emailing sion.evans@denbighshire.gov.uk. The deadline for receipt of
pre-qualification questionnaires will be 12:00 noon on 4.12.2009.
The Contracting Authority reserves the right not to award any contract as
a result of the procurement process initiated by this notice and will not
be liable for any costs incurred by candidates.
Buy4Wales Reference Number: 18812.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Following the evaluation of tenders, Denbighshire County
Council will incorporate a minimum of 10 calendar days standstill period:
this period will commence from the point that the information on the award
of the contract is communicated to all tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authority before the contract is entered into. Applicants have 2 working
days from the notification of the award decision to request additional
debriefing and this information has to be provided a minimum of 3 working
days before the expiry of the standstill period.
Such additional information should be required from the person referenced
in the above address (part 1.1) If an appeal regarding the award of a
contract has not been successfully resolved the Public Contracts
Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have
been harmed or are at risk of harm by a breach of the rules to take action
in the High Court (England, Wales and Northern Ireland). Any such action
must be brought promptly (generally within 3 months). Where a contract has
not been entered into the Court may order the setting aside of the award
decision or order the authority to amend any document and may award
damages.
If the contract has been entered into the Court may only award damages.
The purpose of the standstill period referred to above is to allow parties
to apply to the Courts to set aside the award decision before the contract
is entered into.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 5.11.2009.

Denbighshire County Council, Caledfryn, Smithfield Road, Denbighshire, Mr
Sion Evans, attn: Mr Sion Evans, UK-LL16 3RJ Denbigh. Tel. +44 1824706897.
E-mail: sion.evans@denbighshire.gov.uk.
(Supplement to the Official Journal of the European Union, 7.11.2009,
2009/S 215-309795)
RE: CPV: 45214220, 45000000, 45111000, 45210000, 45214000, 45214200,
45314000, 45453100, 51610000, 71240000, 71541000, 72222300, 30000000,
30200000, 31000000, 32000000, 32400000, 34000000, 35000000, 37000000,
38000000.
Secondary school construction work.
Construction work.
Demolition, site preparation and clearance work.
Instead of: III.2.3) Technical capacity:
Minimum level(s) of standards possibly required: There is a mandatory
requirement that there is evidence of the bidder having experience and
track record of delivering at least one GBP 20 000 000 + high school to
BREEAM excellent standard.
Read: III.2.3) Technical capacity:
Minimum level(s) of standards possibly required: There is a mandatory
requirement that there is evidence of the bidder(s) having experience and
track record of delivering or currently undertaking the delivery of a
multi use educational facility of at least 20 000 000 GBP in value.

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UK-Denbigh: secondary school construction work

Request For Proposals

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