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UK-Uxbridge: consultative engineering and construction services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   UXBRIDGE
Notice/Contract Number:   eu:307883-2009
Publication Date:   Nov 5, 2009
Deadline:   Dec 7, 2009
Buyer:   BRUNEL UNIVERSITY
Original Language:   English

Contact Information
Address:   BRUNEL UNIVERSITY
UXBRIDGE, Outer London - West and North West
United Kingdom
Web Site:   http://www.brunel.ac.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 213/2009, #307883-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Brunel University, Kingston
Lane, Contact: Please refer to section VI.3 additional information for
details of how to access the PQQ, Attn: Phil West, UK-Uxbridge UB8 3PH.
Tel. +44 1895265496. E-mail: phil.west@brunel.ac.uk. Fax +44 1895203160.
Internet address(es):
General address of the contracting authority: http://www.brunel.ac.uk.
Further information can be obtained at: Brunel University, Kingston Lane,
Contact: Brunel University Opportunities Portal, UK-Uxbridge. URL:
https://www.bruneltenders.co.uk/systems/qtsupplier.nsf.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Brunel University, Kingston Lane, Contact: Brunel University Opportunities
Portal, UK-Uxbridge. URL: https://www.bruneltenders.co.uk/systems/
qtsupplier.nsf.
Tenders or requests to participate must be sent to: Brunel University,
Kingston Lane, Contact: Brunel University Opportunities Portal,
UK-Uxbridge. URL: https://www.bruneltenders.co.uk/systems/qtsupplier.nsf.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Structural & Civil Engineering and Related Engineering Consultancy
Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: Uxbridge, Middlesex.
NUTS code: UKI23.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 4.
Duration of the framework agreement: Duration in year(s): 3.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP.
II.1.5) Short description of the contract or purchase(s): Brunel
University requires to establish a framework agreement for use across it's
Property Estate. It is envisaged that the following types of work will be
required to be delivered via the framework agreement:
Programme of Work.
Refurbishment Projects.
New Build Projects.
Alteration/ Extension Projects.
Relocation Projects.
Re-engineering Projects.
The framework is for the Provision of Structural & Civil engineering and
related engineering consultancy services related to a range of capital and
consultancy projects as required for Brunel University to meet the
objectives of its property strategy.
This package may be used for procuring Structural & Civil and similar
consultancy advice. Project Management, Architectural, Mechanical &
Electrical and CDM Co-ordinator services shall be subject to separate
appointments.
The framework shall utilise GC/Works/5 General Conditions for the
Appointment of Consultants: Framework (1999) with certain bespoke
amendments to be proposed by the University. The University shall operate
a call off procedure for consultants appointed to the framework that may
involve. Either a mini tender or direct call off to a Provider who can
deliver best value for money within the terms of the framework. The
framework shall be divided into lots with lot 1 being for projects with a
net construction value of 2 500 000 GBP and lot 2 being for projects with
a net construction value of 2 000 000 GBP and above. A maximum of 4
providers shall be appointed to each lot.
The 10 year expenditure plan compiled by the University estimates that the
value of projects and fees each year over the 3 year duration of the
framework is broadly similar. Should the University choose to extend to a
4th year, the value of projects and fees would be consistent with those of
the previous 3 years. Details and the value of estimated fees expenditure
for each lot are given in appendix B, the figures given in II.1.4 and
II.2.1 are estimates for the combined value of fees for both lots.
II.1.6) Common procurement vocabulary (CPV): 71310000, 71312000,
71311000, 71300000, 71000000, 71500000, 71530000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The framework is for the Provision of
Structural & Civil and related engineering consultancy services related to
a range of capital and consultancy projects as required for Brunel
University to meet the objectives of its property strategy representative
and similar consultantcy advice including secondment into the offices of
the University for illustrative purposes, the following types of
construction projects can be delivered via the framework agreement:
Programmes of Work.
Refurbishment Projects.
New Build Projects.
Alteration/Extension Projects.
Relocation Projects.
Re-engineering Projects.
The services provided under the framework include, but are not limited to:
Option appraisal/feasibility studies on potential new construction
projects.
Business Justification of a Project.
Estates Management & Construction Related Consultancy.
Procurement Strategy.
Relocation Services.
Contractor Procurement.
Other Building Consultancy Services.
It is anticipated that between 6 and 10 organisations shall be invited to
tender with a maximum of 4 providers shall be appointed per lot. The
framework shall operate for 3 years with the University retaining the
option to extend for a further year. The framework shall utilise
GC/Works/5 General Conditions for the Appointment of consultants:
Framework (1999) with certain bespoke amendments to be proposed by the
University. The University shall operate a call off procedure for
consultants appointed to the framework that may involve either a mini
tender or direct call off to a Provider who can deliver best value for
money within the terms of the framework.
Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Projects with a net construction value of up to 2 500 000 GBP
1) SHORT DESCRIPTION: Provision of Structural and Civil Engineering
Consultancy and related Design Services related to a range of capital and
consultancy projects described in section II.2.1 up to a net construction
value of 2 500 000 GBP. It is envisaged that a maximum of 4 operators
shall be appointed per lot.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71310000, 71312000, 71311000,
71300000, 71000000, 71500000, 71530000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 250 000 and 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Please refer to section VI.3.
LOT NO 2
TITLE: Projects with a net construction value of 2 000 000 GBP and above
1) SHORT DESCRIPTION: Provision of Structural and Civil Engineering
Consultancy and Design Services related to a range of capital and
consultancy projects as described in section II.2.1 for projects with a
net construction value of 2 000 000 GBP and above.
It is envisaged that a maximum of 4 operators shall be appointed per lot.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71310000, 71312000, 71311000,
71300000, 71000000, 71500000, 71530000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 350 000 and 750 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Please refer to section VI.3.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Parent Company and/or other
guarantees of performance and financial liability may be required by the
University if considered appropriate. This is to be advised during the
procurement.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: The successful
tenderers may be required to provide satisfactory financing conditions and
payment arrangements which will be set out in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: One member of any group/consortium of
suppliers will be required to accept prime contractorship.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: See the
relevant pre-qualification questionnaire available from
https://www.bruneltenders.co.uk/systems/qtsupplier.nsf
Participants must express interest and submit completed pre-qualification
questionnaires using the Brunel University eSourcing portal that can be
accessed at https://www.bruneltenders.co.uk/systems/qtsupplier.nsf.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: See the relevant
pre-qualification questionnaire available from
https://www.bruneltenders.co.uk/systems/Qtsupplier.nsf.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
See the relevant pre-qualification questionnaire available from
https://www.bruneltenders.co.uk/systems/Qtsupplier.nsf.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 6. Maximum number: 10
Objective criteria for choosing the limited number of candidates: See the
relevant pre-qualification questionnaire available from
https://www.bruneltenders.co.uk/systems/qtsupplier.nsf.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 30.11.2009 - 17:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.12.2009 - 17:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 14.1.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Register on Brunel University Opportunities
Portal.
1. log on to https://www.bruneltenders.co.uk/systems/qtsupplier.nsf
2. Via the sign up link register your details
3. Once Registration has been completed you shall receive e-mails
confirming your user name and password
4. Once these have been received send an e-mail to
mayele.yambila@brunel.ac.uk and carol.sweeney@brunel.ac.uk to confirm your
interest in this project.
5. Your interest will be acknowledged via e-mail and confirmation that you
may now access the PQQ. Only when this confirmation has been received will
yu be able to access the PQQ.
Downloading the PQQ.
1. log onto https://www.bruneltenders.co.uk/systems/qtsupplier.nsf and
input your username and password
2. via the QT solutions section (top left hand side) of the page select
University of Brunel from the drop down menu.
3. Under the Opportunities heading select view questionnaires
4. Select ref BRN/PQQ/7X3LTC and click on the link
5. The questionnaire may now be selected and downloaded from this page
Uploading Your Response.
1. Once you have completed all sections of the questionnaire and compiled
all additional information select
Create Questionnaire Response.
2. Using Browse and Attach you may attach all relevant documents
3. Select Submit Questionnaire Response
4. You will receive e-mail confirmation if successfully uploaded
For assistance please contact Mayele Yambila on 01895 265795 or Carol
Sweeney on 01895 265794.
The figure provided in Sections II.2.1 and II.1.4.2 is only an estimate.
We cannot guarantee to suppliers any business through this framework
agreement. The 10 year expenditure plan compiled by the University
estimates that the value of projects and fees each year over the 3 year
duration of the framework is broadly similar. Should the University choose
to extend to a 4th year, the value of projects and fees would be
consistent with those of the previous 3 years the framework shall be for a
period of 3 years with the University retaining the option to extend for a
further year.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: See VI.4.2.
Body responsible for mediation procedures:
See VI.4.2.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: In accordance with Regulation 32 of the Public contracts
Regulations 2006. Brunel University will incorporate a minimum 10 calendar
day standstill period starting from the date when the award decision
notification for a place on the framework agreement is dispatched to
bidders. This period allows unsuccessful bidders to seek further
de-briefing from Brunel university before the contract is entered into.
Applicants have until midnight of the second working day of the standstill
period for their additional debriefing requests to reach Brunel
University. A response to such a request must be provided to the bidder by
a minimum of 3 working days before the expiry of the standstill period. If
an appeal regarding the award of the contract has not been successfully
resolved, Regulation 47 of the Public Contracts Regulations 2006 provide
for the aggrieved parties who have been harmed, or are at risk of harm as
a consequence of a breach of the procurement rules to bring an action in
the High Court. Any such action must be brought promptly and in any event
within 3 months of the date when the grounds of complaint first arose.
Where a contract has not been entered into, the court may order the
setting aside of the award decision or order the authority to amend any
document and may award damages. If the contract has been entered into, the
court may only award damages. The purpose of the standstill period
referred to above is to. Allow parties to apply to the court to set aside
the award decision before the contract is entered into.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 3.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.