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KY-George Town: EDF — technical assistant for the establishment of a digital early warning station in the Cayman Islands

Request For Proposals

General Information
Country:   Cayman Islands
City/Locality:   GEORGE TOWN
Notice/Contract Number:   eu:306663-2009
Publication Date:   Nov 5, 2009
Deadline:   Dec 15, 2009
Buyer:   CAYMAN ISLANDS GOVERNMENT
Original Language:   English

Contact Information
Address:   CAYMAN ISLANDS GOVERNMENT
GEORGE TOWN
Cayman Islands

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 213/2009, #306663-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Original Text

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Cayman Islands (KY)
Service procurement notice
Common procurement vocabulary (CPV):
Main object:
38127000 Weather stations
Additional objects:
38115100 Radar surveillance equipment
1. Publication reference: EuropeAid/129108/D/SER/RCA.
Internet address:
General address of the contracting authority:
Central Tenders Committee, Portfolio of Finance and Economics, Cayman
Islands Government, 71A Elgin Avenue, George Town, Grand Cayman, KYI-9000,
CAYMAN ISLANDS.
2. Procedure: Restricted.
3. Programme: EDF.
4. Financing: Financing agreement.
5. Contracting authority: Cayman Islands Airports Authority.
6. Nature of contract: Fee-based.
7. Contract description: The overall objective of the action is to make
contiguous the coverage of weather radar stations in the entire Caribbean
region, while at the same time improving the early weather warning system
for the people of the Cayman Islands.
The technical assistant (TA) will be expected to manage the overall
financial, administrative and technical operations of the project in
accordance with approved guidelines within the financing agreement. S/he
will supervise and coordinate all activities of the project, prepare and
follow all works, service and supply tenders and contracts. S/he will
report to the Cayman Islands Airports Authority (CIAA) and will provide
technical support to the Steering Committee. S/he will prepare and
provide, on behalf of the CIAA, quarterly progress reports (financial and
narrative) addressing implementation activities, achievements and results,
schedules and all financial transactions. These reports will be presented
to the Cabinet of the Cayman Islands and to the European Commission
Delegation in Jamaica. In addition, s/he will prepare annual progress
reports covering all aspects of the project for CIAA to submit to the EC
Delegation in Jamaica and to the Cabinet of the Cayman Islands. S/he will
also be in charge of management of the ongoing dialogue between the
project partners and will work in close collaboration with the Caribbean
Meteorological Organisation (CMO) as required on the tendering and
implementation processes as specified in the CIAA/CMO service contract.
The CMO will coordinate some technical aspects of the project including
specialist services and training. The TA will ensure that all funds
allocated are utilised in the intended manner and that approved procedures
are followed. Project activities will take place in the Cayman Islands.
The TA will be based in Grand Cayman but will be expected to travel
periodically to the CMO office in Trinidad and Tobago. The end date of the
contract will not be later than 31.12.2011.
8. Numbers and titles of lots: The contract is divided into lots: no, 1
lot only.
9. Budget: Maximum budget: 380 000 EUR.
10. Scope for additional services: The contracting authority may, at its
own discretion, extend the project in duration and/or scope, subject to
the availability of funding, up to a maximum not exceeding the length and
value of the initial contract.
Any extension of the contract would be subject to satisfactory performance
by the contractor.
Conditions of participation
11. Eligibility: Participation in tendering is open on equal terms to
natural and legal persons (participating either individually or in a
grouping (consortium) of tenderers) from ACP States and Member States of
the European Union and international organisations as authorised by the
instrument applicable to the programme under which the contract is
financed (see also item 29 below).
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e. the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than 1 application can be submitted
by a natural or legal person whatever the form of participation (as an
individual legal entity or as leader or member of a consortium submitting
an application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the 'Practical Guide to contract procedures for
EC external actions'.
16. Subcontracting: Subcontracting is not allowed.
17. Number of candidates to be shortlisted: On the basis of the
applications received, at least 4 and at most 8 candidates will be invited
to submit detailed tenders for this contract. If the number of eligible
candidates meeting the selection criteria is less than the minimum of 4,
the contracting authority may invite the candidates who satisfy the
criteria to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender: 15.1.2010.
19. Provisional commencement date of the contract: 1.5.2010.
20. Initial period of implementation of tasks: Duration in months: 20.
Selection and award criteria
21. Selection criteria: Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the
case of applications submitted by a consortium, these selection criteria
will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In the case of the applicant being a public body equivalent information
should be provided:
1. the average annual turnover of the candidate must exceed the annualised
maximum budget of the contract (i.e. the maximum budget stated in the
procurement notice divided by the initial contract duration in years,
where this exceeds 1 year);
2. the average of cash and cash equivalents at the beginning and end of
2008 were positive.
2) Professional capacity of candidate:
1. at least 3 staff currently work for the applicant in fields related to
this contract;
2. at least 20 % of all staff working for the candidate this year in
fields related to this contract are permanent.
3) Technical capacity of candidate:
1. the candidate has worked successfully on at least 2 projects with a
budget of at least that of this contract in fields related to this
contract in the past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities, for instance the parent company of the economic
operator, must respect the same rules of eligibility and notably that of
nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure.
The only factor which will be taken into consideration during this
re-examination is:
experience of the candidate in similar assignments will be given higher
consideration.
22. Award criteria: Best value for money.
Application
23. Deadline for receipt of applications: 15.12.2009 (17:00), local time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form, the format and instructions
of which must be strictly observed. The application form is available at
the following Internet address: http://ec.europa.eu/europeaid/work/
procedures/implementation/services/index_en.htm
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted
exclusively to the contracting authority in the following language —
English:
— either by recorded delivery (official postal service) to:
The Chairman, Central Tenders Committee, Portfolio of Finance and
Economics, Cayman Islands Government, 71A Elgin Avenue, George Town, Grand
Cayman, KYI-9000, CAYMAN ISLANDS,
— or hand-delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to:
attention: The Chairman, Central Tenders Committee. Tel. +345 2442102.
As in abovementioned address.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of applications. No applications may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with item 25. The outer envelope (and the relevant
inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Date of publication of contract forecast notice: 24.9.2009.
29. Legal basis: ACP–EC Partnership Agreement signed at Cotonou on
23.6.2000 as amended on 25.6.2005 and in 2008 (Annex IV).
30. Additional information
31. Date of dispatch of this notice: 23.10.2009.
Please note that this notice is for your information only.
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