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UK-Dartford: architectural, construction, engineering and inspection services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DARTFORD
Notice/Contract Number:   eu:306419-2009
Publication Date:   Apr 17, 2010
Deadline:   Nov 30, 2009
Buyer:   MOAT HOMES LIMITED
Original Language:   English

Contact Information
Address:   MOAT HOMES LIMITED
DARTFORD, UNITED KINGDOM
United Kingdom

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 212/2009, #306419-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Nov 7, 2009


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 215/2009, #309213-2009
Referenced Document Number: 306419-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Apr 16, 2010


Notice Type: 013EC - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 74/2010, #109373-2010
Referenced Document Number: 306419-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Moat Homes Limited, Mariner
House, Galleon Boulevard, Crossways, Dartford, Kent, Contact: Mark Jervis,
UK-Dartford DA2 6QE. Tel. +44 8453596329. E-mail: mark.jervis@moat.co.uk.
Fax +44 8453586301.
Internet address(es):
General address of the contracting authority: www.moat.co.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Framework agreement for the provision of surveyor services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: London and the East of England, with limited
numbers of units at other locations in England.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 5.
Duration of the framework agreement: Duration in year(s): 4.
II.1.5) Short description of the contract or purchase(s): Moat Homes
Limited (Moat Homes) is a registered provider of affordable housing,
operating predominantly in London and the South East of England. Moat
Homes intends to select consultants to provide various surveying and
valuation services under a framework agreement to support the delivery of
its asset management strategy.
The contract will divided into 8 Lots, and bids may be made for one or
more Lots.
Lot 1 Planned & Major works contract administration.
To undertake feasibility studies and report on options with budget
costings. To undertake the preparation of the specification, tendering and
contract administration of the following: individual planned works, major
works projects and cyclical redecoration programme. This is to include
both OJEU and non-OJEU contracts. The service to also include site
progress inspections, attending project and client meetings.
Lot 2 VFM audits.
To undertake annual efficiency and open book audits of major partnership
contracts, to ensure the basket of costs is set for next year, to confirm
this year's costs and to provide annual efficiency statement for a
contract.
Lot 3 Specialist consultancies.
To undertake one off Party walls, dilapidations, disrepair, latent defects
and expert witness works structural and civil engineering.
Lot 4 Mechanical and electrical consultants.
To undertake feasibility studies and report on options with budget
costings. To undertake preparation of the specification, tendering and
contract administration of individual specialist M&E works, individual
planned works, major works and services contracts (excluding lifts). This
is to include both OJEU and non-OJEU contracts. Services also to include
site progress inspections, attending project and client meetings.
Lot 5 Portfolio option appraisals (Estate level).
Provision of advice on an appropriate range of options to rationalise and
manage Moats property portfolio consistent with delivery of Moats Asset
strategy to include:
— Estate level option appraisals of various types of residential
properties,
— Assessment of properties for potential for alternative uses and / or
redevelopment,
— Development of consistent option appraisal methodology.
Lot 6 Independent advice on bulk disposals.
Project Management and Professional advice associated with bulk
residential disposals to other RSLs and on the open market.
— Financial risk assessment,
— Advice on Marketing strategy, soft marketing activity,
— Advice on consultation and compliance with statutory and regulatory
requirements,
— Management of disposal process.
Lot 7 Valuation.
Provision of valuations of properties in Moat's ownership and proposed
acquisitions to include:
The Service Provider shall carry out desk-top and surveyed valuations of
vacant, tenanted and shared ownership properties including the following
types of valuation as applicable:
— EUV – Existing Use Value,
— EUVSH - Existing Use Value for social housing,
— OMV - Open Market Value (Vacant Possession),
— OMV - Open Market (subject to tenancy),
— DCF valuations,
— Opinion of value of properties following refurbishment, remodelling or
redevelopment. (Reports to include all valuation types above),
— Valuations of RTB properties for reacquistion including assessments of
“marriage” values associated with redevelopments,
— Valuations of residual freeholds and retained equity shares in shared
ownership properties.
Lot 8 Resident Consultation:
— Advice to Moat on compliance of consultation processes with statue and
regulations,
— Provision of independent advice to residents,
— Production of letters and newsletters,
— Provision of Freephone number,
— Organisation and attendance at residents meetings and panels,
— Liaison with preferred bidders post tender to ensure provision of
appropriate information to residents.
Moat Homes is procuring this framework for itself and on behalf of other
social landlords in London and the South East of England.
II.1.6) Common procurement vocabulary (CPV): 71000000, 79342000,
71541000, 70331000, 71315200, 71315300, 79000000, 79419000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 1 250 000,00 and 2 100 000,00 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Planned and major works contract administration
1) SHORT DESCRIPTION: To undertake feasibility studies and report on
options with budget costings. To undertake the preparation of the
specification, tendering and contract administration of the following:
individual planned works, major works projects and cyclical redecoration
programme. This is to include both OJEU and non-OJEU contracts. The
service to also include site progress inspections, attending project and
client meetings.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71541000, 71000000, 71247000,
71248000, 71250000, 71241000, 71244000, 71315400, 71315200, 71245000.
3) QUANTITY OR SCOPE: Moat Homes aim to appoint 3 to 5 consultants to
this framework.
Estimated cost excluding VAT:
Range: between 500 000,00 and 750 000,00 GBP.
LOT NO 2
TITLE: Value for Money audits
1) SHORT DESCRIPTION: To undertake annual efficiency and open book audits
of major partnership contracts, to ensure the basket of costs is set for
next year, to confirm this year's costs and to provide annual efficiency
statement for a contract.
2) COMMON PROCUREMENT VOCABULARY (CPV): 79200000, 79212200, 79311410,
71244000, 71621000, 71620000, 79212100.
3) QUANTITY OR SCOPE: Moat Homes aims to appoint 1 or 3 consultants to
this framework.
Estimated cost excluding VAT:
Range: between 80 000,00 and 150 000,00 GBP.
LOT NO 3
TITLE: Specialist consultancies
1) SHORT DESCRIPTION: To undertake one off Party walls, dilapidations,
disrepair, latent defects and expert witness works structural and civil
engineering.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 71250000, 71315400,
71315200, 71315300, 71319000, 71320000, 71310000.
3) QUANTITY OR SCOPE: Moat Homes aims to appoint 1 or 3 consultants to
this framework.
Estimated cost excluding VAT:
Range: between 150 000,00 and 300 000,00 GBP.
LOT NO 4
TITLE: Mechanical and electrical consultant services
1) SHORT DESCRIPTION: To undertake feasibility studies and report on
options with budget costings. To undertake preparation of the
specification, tendering and contract administration of individual
specialist M&E works, individual planned works, major works and services
contracts (excluding lifts). This is to include both OJEU and non-OJEU
contracts. Services also to include site progress inspections, attending
project and client meetings.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 71315400, 71541000,
71315200, 71244000.
3) QUANTITY OR SCOPE: Moat Homes aims to appoint 1 or 3 consultants to
this framework.
Estimated cost excluding VAT:
Range: between 100 000,00 and 200 000,00 GBP.
LOT NO 5
TITLE: Portfolio option appraisal (estate level)
1) SHORT DESCRIPTION: Provision of advice on an appropriate range of
options to rationalise and manage Moats property portfolio consistent with
delivery of Moats Asset strategy to include:
— Estate level option appraisals of various types of residential
properties,
— Assessment of properties for potential for alternative uses and / or
redevelopment,
— Development of consistent option appraisal methodology.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71241000, 70000000, 70332100,
79310000, 79314000, 79419000.
3) QUANTITY OR SCOPE: Moat Homes aims to appoint 3 consultants to this
framework.
Estimated cost excluding VAT:
Range: between 125 000,00 and 175 000,00 GBP.
LOT NO 6
TITLE: Independent advice on bulk disposals
1) SHORT DESCRIPTION: Project Management and Professional advice
associated with bulk residential disposals to other RSLs and on the open
market.
— Financial risk assessment,
— Advice on Marketing strategy, soft marketing activity,
— Advice on consultation and compliance with statutory and regulatory
requirements,
— Management of disposal process.
2) COMMON PROCUREMENT VOCABULARY (CPV): 79342000, 70122000, 70331000,
79000000, 79413000, 79421000, 79310000, 79312000, 79419000.
3) QUANTITY OR SCOPE: Moat Homes aims to appoint 1 consultant to this
framework.
Estimated cost excluding VAT:
Range: between 175 000,00 and 275 000,00 GBP.
LOT NO 7
TITLE: Valuation services
1) SHORT DESCRIPTION: Lot 7 Valuation.
Provision of valuations of properties in Moat's ownership and proposed
acquisitions to include:
The Service Provider shall carry out desk-top and surveyed valuations of
vacant, tenanted and shared ownership properties including the following
types of valuation as applicable:
— EUV – Existing Use Value,
— EUVSH - Existing Use Value for social housing,
— OMV - Open Market Value (Vacant Possession),
— OMV - Open Market (subject to tenancy),
— DCF valuations,
— Opinion of value of properties following refurbishment, remodelling or
redevelopment.(Reports to include all valuation types above),
— Valuations of RTB properties for reacquistion including assessments of
“marriage” values associated with redevelopments,
— Valuations of residual freeholds and retained equity shares in shared
ownership properties.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 71250000, 71251000,
79311000, 79342000, 71315400, 71541000, 70122000, 70331000, 71315200,
71315300, 79419000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 80 000,00 and 180 000,00 GBP.
LOT NO 8
TITLE: Resident consultation
1) SHORT DESCRIPTION: — Advice to Moat on compliance of consultation
processes with statue and regulations,
— Provision of independent advice to residents,
— Production of letters and newsletters,
— Provision of Freephone number,
— Organisation and attendance at residents meetings and panels,
— Liaison with preferred bidders post tender to ensure provision of
appropriate information to residents.
2) COMMON PROCUREMENT VOCABULARY (CPV): 70331000, 79510000, 79112100,
79111000, 79140000, 75200000, 79342300, 79342320.
3) QUANTITY OR SCOPE: Moat Homes aims to appoint 3 consultants to this
framework.
Estimated cost excluding VAT:
Range: between 45 000,00 and 65 000,00 GBP.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Details of the deposits and
guarantees required from the successful consultant(s) will be set out in
the contract documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Details of the
financing conditions and payment arrangements will be set out in the
contract documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The successful consultant(s) and their supply chains will be required to
actively participate in the achievement of social and/or environmental
policy objectives relating to recruitment and training and the employment
of small and medium enterprises. Accordingly, the contract performance
conditions will relate in particular to social and environmental
considerations.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: In
accordance with Article 45 of the Directive 2004/18/EC and Regulation 23
of the Public Contracts Regulations 2006, as set out in the
pre-qualification questionnaire which is available from the address set
out at I.1.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Applicants will be
required to complete a pre-qualification questionnaire consistent with the
provisions of Directive 2004/18/EC. The questionnaire is available from
the address set out at I.1 and must be returned by the date set out at
IV.3.4.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Applicants will be required to complete a pre-qualification questionnaire
consistent with the provisions of Directive 2004/18/EC. The questionnaire
is available from the address set out at I.1 and must be returned by the
date set out at IV.3.4.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: As set
out in the Pre-Qualification Questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
30.11.2009.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 14.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Moat Homes Limited reserves the right to
award a framework agreement for part or parts of the services only or not
to award a framework agreement at its absolute discretion. Appointment to
the framework is not a guarantee of any or a minimum value of services.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: High Court of England and
Wales, The Royal Courts of Justice, Strand, UK-London WC2A 2LL. Tel. +44
2079476000.
Body responsible for mediation procedures:
High Court of England and Wales, The Royal Courts of Justice, Strand,
UK-London WC2A 2LL. Tel. +44 2079476000.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Moat Homes will allow a period of at least ten calendar
days between the date it gives notice to candidates of the decision to
award the proposed agreement and the date on which it proposes to conclude
the agreement. If, by midnight at the end of the second working day of the
ten day standstill period, Moat Homes receives a request in writing from a
candidate as to why it was unsuccessful, Moat Homes is required to provide
additional information to the candidate.
That information must be provided at least 3 working days before the
expiry of the ten days' standstill period (though the standstill period
may be extended if it is not possible to provide the information in time).
Requests for additional information should be sent to the contact at
Section I.1. An aggrieved candidate who claims that it has suffered or
risked loss or damage as a result of a breach by Moat Homes of its duties
under the Public Contracts Regulations 2006 may take proceedings in the
High Court. Any such proceedings must be brought promptly and in any event
within 3 months from the date on which grounds for bringing proceedings
first arose (the Court has a discretion to extend the period for good
reason).
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Office of Government Commerce, Rosebery Court, St Andrew's
Business Park, UK-Norwich NR7 0HS. E-mail: ServiceDesk@ogc.gsi.gov.uk.
Tel. +44 8450004999.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 30.10.2009.


Moat Homes Limited, Mariner House, Galleon Boulevard, Crossways, Dartford,
Kent, Mark Jervis, UK-DA2 6QE Dartford. Tel. +44 8453596329. E-mail:
mark.jervis@moat.co.uk. Fax +44 8453586301.
(Supplement to the Official Journal of the European Union, 4.11.2009,
2009/S 212-306419)
RE: CPV: 71000000, 79342000, 71541000, 70331000, 71315200, 71315300,
79000000, 79419000, 71247000, 71248000, 71250000, 71241000, 71244000,
71315400, 71245000, 79200000, 79212200, 79311410, 71621000, 71620000,
79212100.
Architectural, construction, engineering and inspection services.
Marketing services.
Construction project management services.
Instead of: IV.3.4) Time-limit for receipt of tenders or requests to
participate: 30.11.2009.
Read: IV.3.4) Time-limit for receipt of tenders or requests to
participate: 30.11.2009 - 17:00.
Other additional information
Annex B, Lot 7.
Moat Homes intends to appoint 3 consultants.


Moat Homes Limited, Mariner House, Galleon Boulevard, Crossways, Dartford,
Kent, Mark Jervis, UNITED KINGDOM-DA2 6QEDartford. Tel. +44 8453596329.
E-mail: mark.jervis@moat.co.uk. Fax +44 8453586301.
(Supplement to the Official Journal of the European Union, 4.11.2009,
2009/S 212-306419)Incomplete procedureThe awarding procedure has been
discontinued.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.