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UK-Nantgarw: architectural, construction, engineering and inspection services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   NANTGARW
Notice/Contract Number:   eu:306416-2009
Publication Date:   Nov 4, 2009
Deadline:   Dec 7, 2009
Buyer:   WAG DRAH - CADW
Original Language:   English

Contact Information
Address:   WAG DRAH - CADW
NANTGARW, WALES
United Kingdom
Web Site:   http://www.cadw.wales.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 212/2009, #306416-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): WAG DRAH - Cadw, Plas Carew,
Unit 5/7 Cefn Coed, Attn: Mr Tony Kinson, UK-Nantgarw CF15 7QQ. Tel. +44
1443336021. E-mail: anthony.kinson@wales.gsi.gov.uk. Fax +44 1443336001.
Internet address(es):
General address of the contracting authority:
http://www.cadw.wales.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Economic and financial affairs.
Education.
Environment.
General public services.
Health.
Housing and community amenities.
Public order and safety.
Recreation, culture and religion.
Social protection.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Mechanical and electrical engineers - Term Contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: Properties in care throughout Wales.
NUTS code: UKL.
II.1.3) The notice involves: A public contract.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
II.1.5) Short description of the contract or purchase(s): Cadw is seeking
to appoint one or more mechanical and electrical engineering consultancies
on a term contract of 2 years with an optional 1-year extension.
Consultants should be located to offer a cost-effective service across
Wales.
II.1.6) Common procurement vocabulary (CPV): 71000000, 71300000,
71310000, 71320000, 71321000, 71330000, 71333000, 71334000.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Expressions of interest.
MEchanical and electrical engineers.
Cadw is the historic environment service of the Welsh Assembly Government.
It is responsible for preserving and promoting 127 historic monuments in
the care of the Assembly. These range from prehistoric ritual and
settlement sites, Roman forts and towns, ruins of medieval castles and
abbeys, Renaissance houses and chapels to industrial complexes (see
www.cadw.wales.gov.uk). They range in size from a single standing stone to
Caernarfon Castle.
Cadw is seeking to appoint one or more mechanical and electrical
engineering consultancies on a term contract of 2 years with an optional
one-year extension. Consultants should be located to offer a
cost-effective service across Wales. Three areas of work will fall under
the term contract:
1. Work within the Monuments in Care:
Consultants will be required to advise on, design and supervise the full
range of services to Cadw’s facilities at the sites in care. This will
include all current and planned power, lighting, heating, water supply and
security installations, etc. These need to have a minimal impact on the
historic fabric and to any buried archaeological remains. At Castell Coch,
for example, the services form part of the historic fabric and need to be
maintained in use.
2. Energy Efficiency:
Given the Assembly’s commitment to sustainability, a key role of the M & E
consultant will be to identify ways of improving Cadw’s energy efficiency
and reducing its carbon footprin, minimising the use of water and
developing micro-generation schemes wherever possible.
3. Office and Workshop facilities:
Cadw has a works depot in Caernarfon and a joinery workshop in Oakdale,
where services need to be maintained and updated.
In submitting their Expressions of Interest, consultancies should give
details of at least three recent projects, which demonstrate the range of
skills required by Cadw. At least one should focus on a site where energy
efficiencies were significantly improved. They should identify and provide
a curriculum vitae for the associate(s) or director(s) who will be Cadw’s
main point(s) of contact. They should identify from which office/s they
would run this contract and the full range of skills available in that
office/s.
The tender list will be selected on the basis of the experience
demonstrated by each consultancy of working at nationally-important
historic sites,developing and delivering innovative sustainable solutions,
the location and experience of the project manager, and the range of
services offered. At tender stage, selected consultancies will be asked to
submit their schedule of rates.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 24 months plus an option to extend up to a further 12 months (from
the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The awarding authority
reserves the right to request parent company and/or other guarantees of
performance and financial liability.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment terms will
be indicated in the contract documents. Tenders to be priced in Sterling.
Payment to be made in Sterling only.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form required but
joint and several liability to be assumed by all group bidders before
acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Companies
expressing an interest must request a prequalification questionnaire and
return it completed with any associated documents to the above address by
7.12.2009. All correspondence must quote Contract Number 1441. For
Consortium bids the information must be provided for each member of the
consortium. Details can be provided in hard copy or electronically.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Details to be provided
listed in the prequalification questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates:
Prequalification questionnaires will be evaluated using the criteria
listed in the template prequalfication questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
1441.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.12.2009 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
Other: Or English and Welsh.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 3 years unless the
option to extend the contract is taken up.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: The Authority reserves the right to
consider variant bids.
If you require documentation in an alternative format please contact the
named contact point in this document who will be able to provide a more
suitable format. For example, braille, large print, word document, or
audio format. The Contract will have an option to extend the duration up
to a period of a further 12 months.
Buy4Wales Reference Number: 19020.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Head of Corporate
Procurement Services, Value Wales, Welsh Assembly Government, 2nd Floor,
CP2, Cathays Park, UK-Cardiff CF10 3NQ. Tel. +44 2920826732.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 30.10.2009.
Please note that this notice is for your information only.
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