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DK-Ballerup: field rations

Request For Proposals

General Information
Country:   Denmark
City/Locality:   BALLERUP
Notice/Contract Number:   eu:305944-2009
Publication Date:   Nov 4, 2009
Deadline:   Dec 9, 2009
Buyer:   DANISH DEFENCE ACQUISITION AND LOGISTICS ORGANIZATION
Original Language:   English

Contact Information
Address:   DANISH DEFENCE ACQUISITION AND LOGISTICS ORGANIZATION
BALLERUP, Sydjylland
Denmark
Web Site:   http://www.forsvaret.dk/fmt

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 212/2009, #305944-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Danish Defence Acquisition and
Logistics Organization, Lautrupbjerg 1-5, Contact: Jonathan Hermansen,
DK-2750 Ballerup. Tel. +45 72571129. E-mail: 00386754@mil.dk.
Internet address(es):
General address of the contracting authority: http://www.forsvaret.dk/fmt.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Defence.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Individual field rations for the Danish Defence.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Feltkostpakkeriet.
Esbjergvej.
6800 Varde.
DENMARK.
NUTS code: DK032.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 3.
II.1.5) Short description of the contract or purchase(s): The Danish
Defence Acquisition and Logistics Organization (DALO) wishes to enter one
or several framework agreements for the supply of individual field rations
for the Danish Defence. The estimated consumption per year is 122 000
rations.
It will be possible to submit a bid for one, several or all subgroups. See
Section IV for more information.
Important! It is a requirement that the candidate indicates for which
subgroup(s) the candidate requests pre-qualification, i.e. on which
group(s) the candidate wishes to submit a bid.
Failure to do so will result in rejection of the request for
pre-qualification.
The subgroups are as follows:
Group 1:
Raisins.
Mix of raisins/nuts.
Dried fruits and berries.
Similar products.
Group 2:
Protein bar.
Food bar.
Energy powder.
Energy gel.
Recovery powder.
Soft drink powder mix.
Group 3:
Wet pouch meal.
Group 4:
Coffee.
Tea (in bags).
Chocolate drink powder.
Bouillon / soup powder.
Sugar (in bags).
Salt.
Pepper.
Group 5:
Tomato ketchup.
Mayonnaise.
Spicy sauce.
Group 6:
Marmalade.
Fruit porridge.
Group 7:
Snack meal.
Dessert.
Group 8:
Breakfast.
Group 9:
Freeze-dried meal (lyophilized).
Group 10:
Tooth picks.
Group 11:
Single-use tooth brush (with tooth paste).
Group 12:
Chewing gum.
Group 13:
Rye bread.
Group 14:
Full grain biscuits.
Group 15:
Pate.
Group 16:
Fish sandwich spread.
Group 17:
Other sandwich spreads.
Group 18:
Plastic spoons.
Group 19:
Chocolate bar.
Group 20:
Heating system.
II.1.6) Common procurement vocabulary (CPV): 15897100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Individual field rations for the Danish
Defence.
II.2.2) Options: Yes.
Description of these options: Contract renewal for 1 additional year.
Number of possible renewals: 1
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 12 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Cf. Tender
Instructions.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: If the contract is awarded to a
consortium of companies, then each company is obliged to accept joint and
several liability and to appoint a single point of contact.
The consortium as such must provide adequate documentation hereof.
The consortium must provide information about its participants and how it
is organised.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) Request
for participation must be submitted in triplicate (paper) as well as one
digital copy in pdf-format on a CD;
(2) According to consolidated act No 336 of 13.5.1997 a solemn declaration
of outstanding debt due to the public authorities in the country of origin
and Denmark, shall accompany the request.
The form can be requested per email: 00386754@mil.dk. If this
documentation is not delivered as requested the candidate will be
rejected.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: A) Documentation of the
company's sufficient financial capability in the form of presentation of
annual reports and balance sheets, including key figures, for the 3
previous consecutive years;
B) A listing of completed contracts of delivered orders including numbers
of units olds and contract value, for the 3 latest years.
Falilure to deliver the documentation as requested will result in
rejection of the candidate.
Minimum level(s) of standards possibly required: A) Presentation of the
calculated average of the solvency rate of minimum 11 %. The candidate
must do the calculation and present the key figure in the request for
prequalification material.
The solvency ratio is calculated applying the formula: (equity/total
assets) *100.
B) The listing be comprise part of the pre-qualification material and is
thus subject to evaluation in combination with the other pre-qualification
criteria.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: Please
note that the envisaged minimum and maximum number of operators who will
be invited to participate is for each of the subgroups, that is, 5 to 8
candidates will be prequalified for each subgroup. As mentioned in Section
II.1.5, candidates are allowed to request pre-qualification for one,
several or all subgroups and it is a requirement that the candidates
indicate which subgroups they wish to be prequalified for.
In the event that the requests for pre-qualification surpass the maximum
number of candidates that will be invited to participate in the tender,
DALO reserves the right to select a mix of candidates considered to ensure
the most desirable level of competition for each subgroup in the tender
and/or for all subgroups together, cf. Section II.1.5. The selection
process will be underpinned by an evaluation of economic capacity and
customer reference list, cf. Section II.1.5 and Section III.2.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
9.12.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 18.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Ad. I.1): Questions: The contracting
authority prefers that any possible questions to the contract notice are
forwarded by E-mail to the E-mail address stated for the point of contact.
Ad. II.1.5): The estimated quantity involves great uncertainty and thus
final value depends on future funding and needs. DALO is not required to
purchase a certain quantity of rations under the framework agreement.
Ad. III.2): Conditions for participation: Candidates who are not
submitting all the information requested in Section II.1.5, III.2.1 and
III.2.2 will not be taken into consideration. If a request for
pre-qualification is submitted from a group of economic operators, each
economic operator must submit the information stated in Section II.1.5,
III.2.1 and III.2.2.
Ad. IV.3.4): The request for pre-qualification must be submitted in a
closed envelope marked "Request for pre-qualification - Individual Field
Rations - may not be opened by internal mail distribution".
The tender cannot be submitted by E-mail.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: The Complaints Board for
Public Procurement, Erhvervs- og selskabsstyrelsen, Kampmannsgade 1,
DK-1780 Copenhagen W. Tel. +45 33307621. URL: http://www.klfu.dk. Fax +45
33307799.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Danish Competition Authorities, Legal Affairs and Public
Procurement, Nyropsgade 30, DK-1780 Copenhagen W. Tel. +45 72268000. URL:
http://www.ks.dk. Fax +45 33326144.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 2.11.2009.
Please note that this notice is for your information only.
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