Procurement Advisor

Request For Expressions of Interest

General Information
Country:   Ethiopia
City/Locality:   Addis Ababa
Notice/Contract Number:   to provide support for the procurement activities under component B of PBS II
Publication Date:   Nov 3, 2009
Deadline:   Nov 30, 2009
Funding Agency:   World Bank
Buyer:   Ethiopia Protection of Basic Services Program Phase II Project
Ministry of Finance and Economic Development
Original Language:   English

Contact Information
Address:   Ato Wondwossen Ayele
Deputy Director General
Pharmaceuticals Fund and Supply Agency (PFSA)
Pharmaceuticals Fund and Supply Agency (PFSA)
In front of St Paul Hospital, Gullele Sub- city
Addis Ababa   21904
Ethiopia
Telephone:   +251 11 275 1770
Fax:   +251 11 275 2555
Email:   Click here

Assignments

 

Original Text

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REQUEST FOR EXPRESSIONS OF INTEREST
Procurement Advisor
Country: ETHIOPIA
Name of Project: PROTECTION OF BASIC SERVICES (PBS-2)
Sector: Human Development Sector
CONSULTING SERVICES: To provide support for the procurement activities under component B of PBS II
Credit No. IDA 4578 ET /Grant No. IDA H4770 ET
Project ID No. P103022
Expressions of interest


PFSA is a government institute responsible for handling the procurement, storage and distribution of health commodities to all public health facilities in a sustainable and affordable manner. PFSA is entrusted with the responsibility of handling the procurement packages which are provided under the Health Component (Program B) of the Protection of Basic Services Program Phase II Project which is financed by the International Development Association (IDA) and other development partners. In order to efficiently implement the procurement processes of the health component B of the project, provision was made for PFSA to hire the necessary procurement staff.

PFSA is, therefore, looking to engage the service of a Procurement Advisor to provide support for the procurement activities under component B of PBS II.

OBJECTIVE OF THE ASSIGNMENT:
- support the strengthening of the procurement management in the Pharmaceutical Fund and Supply Agency (PFSA);
- provision of hand-holding procurement support to the procurement staff of PFSA; and
- Creation of efficient communication lines to the World Bank for procurement reviews and capacity building needed by the PFSA.
EXPECTED OUTPUT

- a detailed work plan;
- description of the agreed organization, and details of the work flow arrangements for the procurement function;
- approved updated project procurement plan;
- a procurement data management system; and
- Sample “good practice” bid packages and evaluation reports for each method of procurement for goods, non-consulting services, and consulting services in both soft and hard copies.
- Regular report to PFSA and Development Partners


SPECIFIC RESPONSIBILITIES
- Review Project Reports, Project Appraisal Documents, Development Financing Agreements, Supervision Mission Aide Memoires (if any), Post Procurement Review (PPR) Mission Reports (if any) and Federal Government Public Procurement Proclamations and Directives, to ensure that she/he is aware of the elements of established project agreements concerning procurement; issues arising and the requirements of Governmental procurement systems .
- Establish contact with all concerned agencies including the World Bank and other donors and Schedule visits to these organizations to establish on-going working relationships.
- Discuss the provisions of the applicable public procurement proclamation and directives, as well as the development Financing Agreement for the project concerned and agree a structure and work flow necessary for efficient procurement performance.
- Manage procurement programme of the project for goods and services in accordance with World Bank's Procurement Guidelines.
- Provide technical support to PFSA Director General and Deputy Director General in all aspects of procurement of Goods and Services.
- Initiate and coordinate training for Procurement staff in procurement with particular focus on IDA/World Bank procurement procedures.
- Provide hands on training to procurement staff
- Monitor PBS phase II procurement implementation of PFSA to ascertain compliance with IDA procurement regulations.
- Ensure that Procurement Officers execute their actions in accordance with their contracts.
- Update the Project's Procurement Plan.
- Coordinate/guide the preparation of Terms of Reference, Specifications, and Bid documents for Goods & Consultant Services.
- Coordinate the bid evaluation process and thereafter preparation of bid evaluation report for submission to the relevant authorities for approval and to The World Bank for No Objection.
- Respond to procurement enquiries and complaints by prospective bidders and/or bidders.
- Follow-up Management of contracts by Procurement staff.
- Ensure that proper maintenance of files and Procurement Register Books are up-to-date.
- Develop a proper procurement tracking system.
- Develop a system and advise the Director Generals on fast clearance of goods.
- Develop a procurement processing, monitoring and reporting system and take a lead in the preparation of regular reports on the status of procurement activities in the project.
- Prepare reports and participate in PBS Mid-Term Reviews of the World Bank.
- Coordinate PFSA with concerned PBS fund users at FMoH
- Attend all audit queries on procurement.
- Follow up on shortages and defective supplies/services that are in breach of contract provisions.

QUALIFICATIONS:

- MA/MS or equivalent of an advanced degree with a major in a relevant discipline (e.g. Pharmacy, Engineering, Lab Technology, Biomedical Engineer, , Procurement, Finance, Business or Commerce, Management);
- A minimum of 10 years of direct relevant experience in public procurement, including broad expertise in the management of procurement in the public and/or private sector;
- A minimum of 5 years of direct relevant experience in the procurement management of World Bank financed projects.
- State-of-the-art knowledge of the concepts, principles and practices which govern international procurement, the development of public procurement policies, among others;
- Seasoned knowledge of all major facets of Bank operations and procurement policies and practices as applied across a range of Bank lending operations at all phases of the project cycle, and ability to address broader issues at sector/country level;
- Proven analytical and evaluative skills, including the ability to independently provide well-researched analyses on key procurement issues and problems;
- Knowledge of country conditions generally and of procurement-related legislation, systems and practices;
- Good understanding of critical linkages and relationships among clients' business drivers, business operations and objectives and Procurement processes;
- Ability to promote client commitment to ensuring implementation and longer-term sustainability of projects/programs;
- General knowledge of training methods is an asset;
- Strong communication skills and persuasiveness in presenting, negotiating and resolving highly complex issues, both orally and in writing in English;
- Strong interpersonal skills and orientation as a team member;
- Computer literacy in the use of word processor, spreadsheets and any other application relevant to procurement.

If you are interested please send a cover letter and CV to the following address on or before November 30, 2009.

Pharmaceuticals Fund and Supply Agency (PFSA)
In front of St Paul Hospital, Gullele Sub- city
Attention: Ato Wondwossen Ayele,
Deputy Director General
P.O. Box: 21904
Tel: 251-2-751770
Fax : 251-11-2752555
E-mail: pfsa@ethionet.et
Addis Ababa, Ethiopia
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