DK-København: railway traffic control software package

Request For Proposals

Country:

Denmark

City/Locality:

KOEBENHAVN

Notice/Contract Number:

eu:302263-2009

Publication Date:

Dec 9, 2009

Deadline:

Dec 4, 2009

Buyer:

BANEDANMARK

Original Language:

English

Address:

BANEDANMARK
KOEBENHAVN, DANMARK
Denmark

Email:

Click here

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Notice Type: 2540 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 210/2009, #302263-2009
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Update: Dec 9, 2009

Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 237/2009, #338597-2009
Referenced Document Number: 302263-2009
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE – UTILITIES
Services
SECTION I: CONTRACTING ENTITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Banedanmark, Amerika Plads 15,
Attn: Kristian Roel, DK-2100 København Ø. Tel. +45 38165073. E-mail:
xkro@bane.dk.
Internet address(es):
General address of the contracting entity: www.bane.dk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for a dynamic
purchasing system) can be obtained at: As in above-mentioned contact
point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY: Railway
services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity:
Upgrading of FU computers - project VIX 1053.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
NUTS code: DK0.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The work
comprises the detailed design, delivery, testing and documentation of a
complete solution (hardware and software) for substitution of old
substations based on customer built hardware and software.
The work comprises all works as stated above for substitution of 7
substations on the track called “Lille Syd”. The substations shall be
installed at the stations: Gadstrup, Havdrup, Lille-Skensved, Herfølge,
Tureby, Haslev and Holme-Olstrup.
A basis for the work is that the supplier has to use the “original code”
written for the Intel 8085 processor as a basis for the work due to the
fact that this code is already validated to work correctly as it has a
long history of doing so. Using the original code will reduce the work in
acquiring approval from the danish authorities regarding rail safety.
The supplier has to provide an emulated 8085 environment in order for the
original code to execute correctly.
Furthermore the communication from the substations to the central
equipment has to be upgraded from SINAUT communication to standard
60870-5-101 or –104 depending upon available communication lines.
All works must be tested and documented for approval by the danish
authorities for rail safety. As an option Banedanmark is considering to
upgrade other stretches using the same solution in a modified version,
involving 13 substations.
The work is split in 3 phases:
Phase 1 system design phase where the supplier has to do a detailed system
design specification to demonstrate that all difficulties have been found
and are dealt with in the described solution;
Phase 2 production and off track test of the new substations before
installation. In this phase approval by the authorities will be handled by
Banedanmark, however the supplier has to provide necessary documentation
and test documentation for this to be possible;
Phase 3. installing the units on the track and running verification test.
Banedanmark will via a separate contract provide the necessary changes of
the central equipment as well as handling the installation of the units at
the track. The supplier shall be present during installation, test and
commissioning.
II.1.6) Common procurement vocabulary (CPV): 48140000, 72212140,
31682540, 72212518, 30215000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The work comprises the detailed design,
delivery, testing and documentation of a complete solution (hardware and
software) for 7 substitution of old substations based on customer built
hardware and software and as an option to the contract Banedanmark
reserves the right to order 13 units more for other stations i Denmark
which will have to be modified slightly as the communication system for
these tracks is slightly different.
Estimated value excluding VAT:
Range: between 4 000 000 and 8 000 000 DKK.
II.2.2) Options: Yes.
Description of these options: As an option to the contract Banedanmark
reserves the right to order 13 units more for another rail track in
Denmark. These units will have to be modified slightly as the
communication system for this track is slightly different.
provisional timetable for recourse to these options: in months: 24 (from
the award of the contract).
II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION: Duration in
months: 15 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Requirements for guarantees
are contained in the tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Terms and conditions
are contained in the tender documents.
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: If the contract is awarded to a group
of candidates (e.g. a consortium or joint venture), such group is required
to undertake joint and several liability and to authorize one candidate to
represent the group.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
To get access to work in or beside the track it is required that the
employee has passed the course "Watch out in track" regarding railway
security.
Further information about the course and the requirements for working at
Banedanmarks areas can be found at Banedanmark’s website:
www.bane.dk/erhverv.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: The
applicant must submit the information/documents stated in below in section
III.2.1 – III.2.3, letter A – G.
An applicant may be excluded from participation in the contract if one or
more of the cases in Article 45, paragraph 2, letter a, b, e and f of
Directive 2004/18/EC are applicable:
(a) If the applicant is bankrupt or is being wound up, where his affairs
are being administered by the court, where he has entered into an
arrangement with creditors, where he has suspended business activities or
is in any analogous situation arising from a similar procedure under
national laws and regulations;
(b) If the applicant is the subject of proceedings for a declaration of
bankruptcy, for an order for compulsory winding up or administration by
the court or of an arrangement with creditors or of any other similar
proceedings under national laws and regulations;
(e) If the applicant has not fulfilled its obligations relating to the
payment of social security contributions in accordance with the legal
provisions of the country in which he is established or with those of the
country of the contracting authority;
(f) If the applicant has not fulfilled its obligations relating to the
payment of taxes in accordance with the legal provisions of the country in
which he is established or with those of the country of the contracting
authority;
A. Evidence of the cases specified in Article 45, paragraph 2 letter (a),
(b), (e) and (f ) shall be proven by the applicant as described in Article
45, paragraph 3 of Directive 2004/18/EC:
(1) As regards paragraphs 2 (a) and (b) the production of an extract from
the "judicial record" or, failing that, of an equivalent document issued
by a competent judicial or administrative authority in the country of
origin or the country whence that person comes showing that these
requirements have been met;
(2) As regards paragraph 2(e) and (f), a certificate issued by the
competent authority in the Member State concerned.
Where the country in question does not issue such documents or
certificates, or where these do not cover all the cases specified in
paragraphs 2(a) and (b) they may be replaced by a declaration on oath or,
in Member States where there is no provision for declarations on oath, by
a solemn declaration made by the person concerned before a competent
judicial or administrative authority, a notary or a competent professional
or trade body, in the country of origin or in the country whence that
person comes.
For applicants registered in Denmark evidence can be proven by a “Service
Attest” issued by the Danish Commerce and Companies Agency.
Evidence/documents according section III.2.1 shall not be of an earlier
date than 3 months from the date of application.
If the applicant is a group of suppliers (e.g. a consortium or joint
venture) each member shall submit the information and documents requested
according to section III.2.1.
III.2.2) Economic and financial capacity: B. A statement of the
applicant's overall turnover and if possible the turnover within similar
contracts (refer to item F below) both for the past 3 financial years
available, depending on the date on which the applicant's undertaking was
set up or the applicant started trading as far as the information on these
turnovers is available.
By "the past 3 financial years" is meant either calendar years
(01.01.-31.12.) or seasons (e.g. 01.07 – 30.06);
C. Balance-sheet or extract from the balance-sheet for the past 3
financial years (including equity capital) where publication of the
balance-sheet is required under the law of the country in which the
applicant is established;
D. A statement of the applicant's equity ratio for the past 3 financial
years. The equity ratio is calculated as the equity capital/total
liabilities x 100;
E. If the applicant is a group of suppliers (e.g. a consortium or joint
venture) each member shall submit the information and documents requested
according to section III.2.2.
If the applicant relies on the capacities of the other legal entities
(e.g. a parent company), the applicant must provide that the applicant has
at his disposal the resources necessary, for instance by providing
documentation that the applicant can rely on the capacities of the other
legal entities in this respect.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: E The applicant is asked to submit a
short description of the firm and organization of the applicant;
F. The applicant shall document references within similar contracts with
works comprising similar tasks i.e. developing a hardware platform for
execution of assembler code delivered by others and, and development of
software for interface to specific software systems delivered by others
(in this case the original 8085 assembler code). This in relation to
development of an embedded solution with a customer specified function.
The references shall document similar work within the past 3 years (within
this period both contracts won but not commenced, completed contracts and
contracts in progress are of interest but the applicant is asked to
specify for each single reference the situation to which reference is
made). If the applicant has fulfilled similar activities as part of a
consortium, or the applicant has acted as sub-supplier on similar
contracts, the exact contribution by the applicant must be highlighted.
The documentation shall include information of contract price, time of
performing, name of the customer and if possible a contact person at the
customer;
G. The applicant shall submit information about the number of persons
employed by the applicant within similar contracts (refer to item F above)
within the past 3 years.
If the applicant is a group of suppliers (e.g. a consortium or joint
venture) each member shall submit the information and documents requested
according to section III.2.3.
If the applicant relies on the capacities of the other legal entities
(e.g. a parent company), the applicant must provide that the applicant has
at his disposal the resources necessary, for instance by providing
documentation that the applicant can rely on the capacities of the other
legal entities in this respect.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession:
No.
III.3.2) Legal persons should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated
Candidates have already been selected: no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications or in the invitation to
tender or to negotiate.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity:
94/F/SI/0101.
IV.3.2) Previous publication concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents:
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
4.12.2009 - 14:00.
IV.3.5) Language(s) in which tenders or requests to participate may be
drawn up: Danish. English. Swedish.
Other: Norwegian.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY
COMMUNITY FUNDS: No.
VI.3) ADDITIONAL INFORMATION: 1) Banedanmark intends to invite a maximum
of 5 applicants to tender;
2) Banedanmark points out that the tender material including the technical
specifications and the contract only is written in Danish, the working
language will be Danish and the required documentation etc. shall be
written in Danish. Also it is required that works related to railway
security shall be carried out by Danish speaking employees;
3) Banedanmark expects to send the invitation to tender along with the
tender documents mid - January 2010. Time-limit for receipt of tenders is
expected to be mid-February 2010. Further reference is made to the tender
documents;
4) Re. section II.2.1: The amount stated in section II.2.1 is a rough
estimate which is solely stated with the purpose that interested parties
may get an impression of the scope of the contract;
5) Re. section IV.3.5: The offer shall be written in Danish;
6) In order to be taken in consideration during the prequalification the
applicant must meet the following minimum requirements:
To be pre-qualified it is required as a minimum that the applicant have
relevant experience with developing hardware for execution of assembler
code from other parties and software development for interfacing to other
parties assembler code for development of a customer specified embedded
solution according to the requirements stated in section III.2.3, F;
7) Reduction of the number of applicants who meet the minimum requirements
(if more than 5 applicants meet the minimum requirements in number 6) (I)
the applicants who have documented the most relevant references, cf.
section III.2.3, F, (II) the applicants who have documented the highest
number of persons employed within similar works, cf. section III.2.3, G,
and (III) the applicants who have documented the highest overall turnover
and turnover related to similar works and the highest equity ratio, cf.
section III.2.2, B, C and D;
8) The applicant may only submit 1 request for this tender;
9) The applicant is asked to submit the application in 2 paper format and
1 digital format.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: The Complaints Board for
Public Procurement, Danish Commerce and Companies Agency, Kampmannsgade 1,
DK-1780 København V. Tel. +45 33307621. URL: www.klfu.dk. Fax +45
33307799.
Body responsible for mediation procedures:
There is not a mediation committee in Denmark.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: There is no legal time limits for submission of
complaints.
The complainant shall in writing notify Banedanmark of complain and that
complain is submitted to The Complaints Board for Public Procurement at
the latest simultaneous with the submission of complain to the Board.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Danish Competition Authority, Law and Public Procurement,
Nyropsgade 30, DK-1780 København V. E-mail: ks@ks.dk. Tel. +45 72268000.
URL: www.ks.dk. Fax +45 33326144.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 28.10.2009.

Banedanmark, Amerika Plads 15, attn: Kristian Roel, DK-2100 København Ø.
Tel. +45 38165073. E-mail: xkro@bane.dk.
(Supplement to the Official Journal of the European Union, 30.10.2009,
2009/S 210-302263)
RE: CPV: 48140000, 72212140, 31682540, 72212518, 30215000.
Railway traffic control software package.
Railway traffic control software development services.
Substation equipment.
Incomplete procedureThe awarding procedure has been discontinued.Other
additional information
The announcement has been annulated coursed by lack of competition as
Banedanmark has only received two application which fulfil the
requirements in the notice.

Please note that this notice is for your information only.
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DK-København: railway traffic control software package

Request For Proposals

General Information

Contact Information

Goods, Works and Services

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