CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Medical & General Supplies
(M&GS), DE&S, Annex A6, Block F, Foxhill, Attn: Robert Russell, UK-Bath
BA1 5AB. Tel. +44 1225883868. E-mail: Robert.Russell244@mod.uk. Fax +44
1225884258.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Defence.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Medical and General Supplies and Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: West Midlands (ENGLAND).
NUTS code: UKG.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 400 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Miscellaneous
articles. Special nutritional products. Sacks and bags. Electronic
equipment. Medical equipments, pharmaceuticals and personal care products.
Dental and subspecialty instruments and devices. Medical consumables.
Miscellaneous medical devices and products. Pharmaceutical products.
Laboratory, hygienic or pharmaceutical glassware. Laboratory, optical and
precision equipments (excl. glasses). Instruments for checking physical
characteristics. Furniture. Kitchen equipment, household and domestic
items and catering supplies. Carpets, mats and rugs. Domestic appliances.
Cleaning products. Fasteners. Chain. Paints. Systems and technical
consultancy services. Customer services. Stock-control services. Pharmacy
services. Health and safety services. M&GS is one of four business units
within the Commodity Cluster which is part of the Defence Equipment and
Support organisation (DE&S).
As part of a programme of changes within DE&S, M&GS has undertaken a
Business Optimisation Programme, which has looked at all aspects of its
business to identify the best course to optimise the delivery of its
outputs. The following comprises the business that M&GS has decided could
best be provided by industry.
The provision and inventory management of a range (circa 54 000 items) of
medical and general supplies (comprising capital, repairable and
consumable) to deployed and non-deployed Defence customers. Technical and
customer support service for both medical and general supplies product
ranges. The Procurement of new Medical Equipment, including the repair,
maintenance and documentation of equipment in service.
At the time of Contract award, some MOD contracts for the supply of
various items will still be in operation, and the new contractor may be
required to manage stock to satisfy demand without having direct control
of the sourcing. Alternatively, the MOD may novate some or all of these
pre-existing contracts to the successful contractor so that he manages the
sourcing on behalf of the MOD. Distribution of contract items may be by
replenishment of MOD stockholdings, direct supply to customers or other
MOD depots. There will be a requirement to interface with MOD inventory
systems. TUPE will apply and therefore full Government Actuaries
Department (GAD) certification will be required.
The requirement is offered in four lots: General Supplies, Medical
Consumables, Pharmaceuticals and Medical Equipment.
Subject to the results of supplier selection, bids may be for all four
lots, combined lots, single lots or bids for more than one of these
categories. Bids must be for the entire requirement of each lot.
MOD will submit an internal bid for one or more of the lots which will be
considered alongside other bids. MOD is also estimating the cost of M&GS
meeting the requirement using an improved business model, and this will be
used as the public sector comparator during bid assessment. If bid costs
exceed the M&GS estimate, the Authority reserves the right not to pursue
the acquisition process.
A Pre-Qualification exercise will be used to select companies to invite to
tender. A Pre-Qualification Questionnaire (PQQ) will be issued both
electronically and in hard copy to those companies for which an Expression
of Interest has been received by 7.12.2009, 23:59 hrs. It is planned to
issue the PQQ in December 2009. It must be completed and returned to the
in both electronic and hard copy format by the date indicated. The
electronic copy should be provided in Microsoft Word 2003 on a CD. Only
those companies that can demonstrate a sufficient level of competence
against the Authority's Pre-Qualification criteria will be invited to
participate. Those companies that fail on the pass/fail criteria stated in
Part 1 of the PQQ will not progress to Part 2 of the PQQ (down-selection),
and the PQQ will not be considered further. The pass/fail criteria in Part
1 of the PQQ will be: Economic and Financial Standing; Quality
Accreditation; and TUPE. Part 2 of the PQQ will be used to down-select.
The following topics will be used as criteria and scored accordingly to
determine the companies to be invited to tender (not in order of priority
or weighting): Supply Chain Management; Partnering; Flexibility;
Transformation; Performance Management; Innovation; and Sustainable
Procurement.
M&GS will be holding an industry day on 17 November 2009 at Land Warfare
Centre, Warminster, England, to provide an opportunity for interested
parties to become more familiar with the requirement. For further details
and bookings please contact Nigel Drew - telephone: 01225 883672 e mail:
Nigel.Drew633@mod.uk.
II.1.6) Common procurement vocabulary (CPV): 44423000, 15880000,
18930000, 31710000, 33000000, 33130000, 33140000, 33190000, 33600000,
33790000, 38000000, 38400000, 39100000, 39220000, 39530000, 39700000,
39830000, 44530000, 44540000, 44810000, 72220000, 79342300, 79991000,
85149000, 71317200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 400 000
000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: General Supplies
1) SHORT DESCRIPTION: Supply of General Supplies,
Provision of catalogue,
Management of MOD inventory of General Supplies,
Technical support,
Customer support.
2) COMMON PROCUREMENT VOCABULARY (CPV): 19100000, 03415000, 03418100,
03430000, 18930000, 35111510, 19520000, 24451000, 24456000, 24911200,
24951310, 31210000, 31220000, 31224000, 31520000, 31710000, 33691000,
33760000, 33790000, 34312500, 35111300, 35821000, 38410000, 39100000,
39143110, 39221200, 39220000, 39296100, 39530000, 39542000, 39541100,
39562000, 39700000, 39713000, 39715200, 39717000, 39812500, 39830000,
42923000, 44164200, 44174000, 44191100, 44331000, 44423200, 44423400,
44424200, 44511100, 44520000, 44530000, 44540000, 44617000, 44619300,
44810000, 45432110, 72220000, 79342300, 79991000, 71317200.
LOT NO 2
TITLE: Medical Consumables
1) SHORT DESCRIPTION: Supply of Medical Consumables,
Provision of catalogue,
Management of MOD inventory of Medical Consumables,
Technical support,
Customer support.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33140000, 33141000, 33141800,
33169000, 33170000, 33730000, 72220000, 79342300, 79991000, 85130000,
71317200.
LOT NO 3
TITLE: Pharmaceuticals
1) SHORT DESCRIPTION: Supply of Pharmaceuticals,
Supply of dispensed pharmaceuticals,
Provision of catalogue,
Management of MOD inventory of Pharmaceuticals,
Technical support,
Customer support.
2) COMMON PROCUREMENT VOCABULARY (CPV): 15880000, 33600000, 72220000,
79342300, 79991000, 85149000, 71317200.
LOT NO 4
TITLE: Medical Equipment
1) SHORT DESCRIPTION: Supply of Medical Equipment,
Provision of catalogue,
Management of MOD inventory of Medical Equipment,
Maintenance, repair, documentation and asset management of capital Medical
Equipment,
Technical support,
Customer support.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33100000, 33120000, 33124000,
33130000, 33162000, 33169000, 33170000, 33182000, 33190000, 33192400,
33195000, 33730000, 38400000, 38434500, 39162200, 92312213, 72220000,
72220000, 79991000, 71317200.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Parent company or bank
guarantees may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Tenders are to be
priced in pound sterling and payment will be made in pound sterling or any
other currency adopted by the United Kingdom.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The group will be required to nominate
a lead partner with whom the Authority can lawfully contract or form
themselves in to a single legal entity before the Contract is Awarded.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Any resultant contract shall be subject to the Supplier and Customer
Performance Measurement Process (S&CPM). For further details of this
process please visit http://www.ams.mod.uk. The MoD is progressively
migrating towards electronic purchasing using the Purchase to Payment
(P2P) system operating over the Defence Electronic Commerce Service
(DECS). Any resultant contract may also require the supplier to trade via
the P2P system.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) Is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations
(c) Has been convicted by a judgement which has he force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct
(d) Has been guilty of grave professional misconduct proven by ay means
which the contracting authorities can demonstrate
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority
(g) Is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information
(h) Has been the subject of a conviction for participation in a criminal
organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering
Those economic operators who submit an Expression of Interest by
7.12.2009, 23:59hrs will be required to complete a Pre-Qualification
Questionnaire which will address Conditions for Participation of this
notice.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) Appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available
The Applicant’s financial ability to meet this requirement will be
assessed on a risk basis and the Applicant’s financial accounts will be
evaluated by the Cost Assurance and Analysis Service’s (CAAS) Financial
Analysts. Factors that will be taken into consideration when evaluating
the accounts include: Turnover; Profitability; Liquidity and Working
Capital; Debt; Cashflow. The MOD will also examine the financial health of
any holding company or subsidiary of the applicant company where it is
part of a group. When assessing the financial health of an organisation
the Authority will also taken into consideration any Auditor’s opinion,
for example Qualifications or Emphasis of Matter Statements. The
Authority’s opinion may be validated using financial credit agencies such
as Company Watch and Dunn and Bradstreet. If examination of the financial
accounts exposes the potential for an applicant to experience financial
difficulty, then the Authority will determine the level of risk that it is
willing to bear in fulfilling the requirement. Evaluation of the accounts
will attract an acceptable or non-acceptable risk marking. A
non-acceptable risk marking will constitute a fail and the applicant's PQQ
response will not be considered further.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(a) A list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct
(b) A list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator
(c) An indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities
(e) Where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards
Minimum level(s) of standards possibly required:
Those economic operators who submit an Expression of Interest by
7.12.2009, 23:59 hrs will be required to complete a Pre-Qualification
Questionnaire which will address Conditions for Participation of this
notice.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 20
Objective criteria for choosing the limited number of candidates: Economic
and Financial Standing; Quality Accreditation; TUPE; Supply Chain
Management; Partnering; Flexibility; Transformation; Performance
Management; Innovation; and Sustainable Procurement.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: Yes.
Yes. A Reverse Auction, conducted using electronic means, may be used as
part of the procurement process for this requirement. Specific relevant
information on Reverse Auction usage will be given in the Invitation to
Tender.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.12.2009 - 23:59.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Suppliers interested in working with the
Ministry of Defence should register on the MOD Supplier Information
Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is
a database of active and potential suppliers available to all MOD and UK
Defence procurement personnel, and is the main supplier database of MOD
Procurement organisations. Please note: the registration and publication
of a company profile on the MOD SID does not mean or imply that the
supplier has in any way been vetted or approved by the MOD. Suppliers
wishing to compete for advertised MOD contracts must respond to any
specific call for competition by submitting a separate expression of
interest in accordance with the instructions of the purchasing
organisation.
Advertising Regime OJEU:- These contract opportunities are published in
the Official Journal of the European Union (OJEU) and the MoD Defence
Contracts Bulletin. The award of any subsequent contract arising from such
requirements is subject to the Public Contract Regulations 2006. Where
advertising is necessary in the OJEU and the DCB, the content of the two
adverts must be exactly the same. Tracker Reference:
TKR-20091028-DCB-1268392 GO Reference: GO-20091028-DCB-1268393.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Medical & General
Supplies (M&GS), DE&S, Annex A6, Block F, Foxhill, UK-Bath BA1 5AB.
E-mail: Robert.Russell244@mod.uk. Tel. +44 1225883868. Fax +44 1225884258.
Body responsible for mediation procedures:
Medical & General Supplies (M&GS), DE&S, Annex A6, Block F, Foxhill,
UK-Bath BA1 5AB. E-mail: Robert.Russell244@mod.uk. Tel. +44 1225883868.
Fax +44 1225884258.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Medical & General Supplies (M&GS), DE&S, Annex A6, Block F,
Foxhill, UK-Bath BA1 5AB. E-mail: Robert.Russell244@mod.uk. Tel. +44
1225883868. Fax +44 1225884258.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 28.10.2009.
Medical & General Supplies (M&GS), DE&S, Annex A6, Block F, Foxhill, attn:
Robert Russell, UK-BA1 5AB Bath. Tel. +44 1225883868. E-mail:
Robert.Russell244@mod.uk. Fax +44 1225884258.
(Supplement to the Official Journal of the European Union, 30.10.2009,
2009/S 210-301901)
RE: CPV: 44423000, 15880000, 18930000, 31710000, 33000000, 33130000,
33140000, 33190000, 33600000, 33790000, 38000000, 38400000, 39100000,
39220000, 39530000, 39700000, 39830000, 44530000, 44540000, 44810000,
72220000.
Miscellaneous articles.
Special nutritional products.
Sacks and bags.
Incomplete procedureThe awarding procedure has been declared
unsuccessful.The contract may be the object of a re-publication.Other
additional information
Tracker Reference: TKR-20091211-DCB-1339551.
GO Reference: GO-20091211-DCB-1339552.
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