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IRL-Dublin: office machinery, equipment and supplies except computers, printers and furniture

Request For Proposals

General Information
Country:   Ireland
City/Locality:   DUBLIN
Notice/Contract Number:   eu:301809-2009
Publication Date:   Nov 1, 2009
Deadline:   Dec 7, 2009
Buyer:   OFFICE OF THE HOUSES OF THE OIREACHTAS
Original Language:   English

Contact Information
Address:   OFFICE OF THE HOUSES OF THE OIREACHTAS
DUBLIN, IRELAND
Ireland
Web Site:   http://www.oireachtas.ie

Goods, Works and Services

 

Summary

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Notice Type: 2110 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 210/2009, #301809-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Office of the Houses of the
Oireachtas, Leinster House, Kildare Street, Contact: Procurement Unit,
Attn: Olivia Brady, IRL-Dublin 2. Tel. +353 16183636. E-mail:
olivia.brady@oir.ie. Fax +353 16184389.
Internet address(es):
General address of the contracting authority: http://www.oireachtas.ie.
Address of the buyer profile: http://www.etenders.gov.ie/search/
Search_AuthProfile.aspx?ID=AA01858.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Office of the Houses of the Oireachtas, Leinster House, Kildare Street,
Contact: Procurement Unit, Attn: Olivia Brady, IRL-Dublin 2. Tel. +353
16183636. E-mail: olivia.brady@oir.ie. Fax +353 16184389. URL:
http://www.oireachtas.ie.
Tenders or requests to participate must be sent to: Office of the Houses
of the Oireachtas, Leinster House, Kildare Street, Contact: Procurement
Unit, Attn: Olivia Brady, IRL-Dublin 2. Tel. +353 16183636. E-mail:
olivia.brady@oir.ie. Fax +353 16184389. URL: http://www.oireachtas.ie.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: National Parliament.
Other: National Parliament.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply, installation and maintenance of various different office
equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Dublin 2, Ireland.
NUTS code: IE.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 3.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 100 000 and 300 000 EUR.
II.1.5) Short description of the contract or purchase(s): The Houses of
the Oireachtas Commission, a body corporate, (hereinafter referred to as
“the Contracting Authority”) invites proposals from interested parties for
four lots of office equipment as follows:
(i) fax machines (supply, installation and maintenance),
(ii) photocopiers (supply, installation and maintenance),
(iii) folding/inserting machines (supply, installation and maintenance),
and
(iv) analogue dictation equipment (supply only),
For use by both Members and staff of the Houses of the Oireachtas.
Note: To register your interest in this notice and obtain any additional
information please visit the eTenders Web Site at
http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=104632.
II.1.6) Common procurement vocabulary (CPV): 30100000, 30190000,
51620000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 100 000 and 300 000 EUR.
II.2.2) Options: Yes.
Description of these options: Option to renew the contract(s) for up to a
further 12 months.
Provisional timetable for recourse to these options: in months: 36 (from
the award of the contract).
Number of possible renewals: 1.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Fax machines
1) SHORT DESCRIPTION: Supply, installation and maintenance of fax
machines in various offices.
Throughout the country.
2) COMMON PROCUREMENT VOCABULARY (CPV): 32581200.
3) QUANTITY OR SCOPE: Up to 10 per year but can be higher in an election
year.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
LOT NO 2
TITLE: Photocopiers
1) SHORT DESCRIPTION: Supply, installation and maintenance of
photocopiers in the Dublin area.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30121100, 30125120.
3) QUANTITY OR SCOPE: Up to 5 per year.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
LOT NO 3
TITLE: Folding/Inserting machines
1) SHORT DESCRIPTION: Supply, installation and maintenance of
folding/inserting machines in the Dublin area.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30123400, 30131100, 42633000.
3) QUANTITY OR SCOPE: Up to 3 per year.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
LOT NO 4
TITLE: Analogue dictation equipment
1) SHORT DESCRIPTION: Supply of analogue dictation equipment in the
Dublin area.
2) COMMON PROCUREMENT VOCABULARY (CPV): 32332100.
3) QUANTITY OR SCOPE: Up to 10 per year and may be higher in an election
year.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As per the RFT.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: As per the RFT.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
As per the RFT.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law or of the
relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law or of the relevant State in which the
economic operator is established.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a reference from their bank.
(2) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
The successful tenderer(s) shall be required to obtain and maintain public
and employers liability insurance.
Minimum level(s) of standards possibly required: Up to and including 6 500
000 EUR in public liability and 13 000 000 EUR in employers’ liability
insurance.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Proof of the tenderer’s technical capacity may be furnished by the
following means:
(a) Details of three relevant reference sites where similar work has been
carried out, and
(b) Details of relevant experience and skills of the tenderer.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
P24/10/09.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.12.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 4 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 7.12.2009 - 15:00.
Place: Kildare House, Kildare Street, Dublin 2.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Request for Tender document can be
downloaded with this notice.
(ET Ref:104632).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Four Courts, Arran Quay,
IRL-Dublin 7.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 28.10.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.