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VN-Hanoi: DCI — provision of communication and PR services for the multilateral trade assistance project III (EU–Vietnam Mutrap III)

Request For Proposals

General Information
Country:   Vietnam
City/Locality:   HANOI
Notice/Contract Number:   eu:300836-2009
Publication Date:   Nov 1, 2009
Deadline:   Dec 7, 2009
Buyer:   THE PROJECT TASK FORCE
Original Language:   English

Contact Information
Address:   THE PROJECT TASK FORCE
HANOI
Vietnam

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 210/2009, #300836-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined

Original Text

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Vietnam
Service procurement notice
1. Publication reference: EuropeAid/129125/D/SER/VN.
2. Procedure: Restricted.
3. Programme: DCI.
4. Financing: Financing Agreement No: ASIE/2007/018-844.
5. Contracting authority: The Project Task Force, Multilateral Trade
Assistance Project Vietnam III (EU–Vietnam Mutrap III), 9th Floor,
Minexport Building, 28 Ba Trieu Street, Hoan Kiem District, Hanoi,
VIETNAM. Tel. +84 462702158. Fax +84 462702138. E-mail:
mutrap@mutrap.org.vn
On behalf of the Ministry of Industry and Trade.
Contract specification
6. Nature of contract: Global price.
7. Contract description: The overall objective of the EU–Vietnam Mutrap
III project, of which this contract will be a part, is to assist Vietnam
to implement the SEDP and the post-WTO action plan for sustained pro-poor
economic growth through stronger integration into the global trading
system. The purpose of this contract is to provide communication and PR
services to EU–Vietnam Mutrap III.
8. Number and titles of lots: Not applicable.
9. Maximum budget: 51 000 EUR.
10. Scope for additional services: Not applicable.
Conditions of participation
11. Eligibility: Participation is open to all legal persons participating
either individually or in a grouping (consortium) of candidates which are
established in a Member State of the European Union or in a country or
territory of the regions covered and/or authorised by the specific
instruments applicable to the programme under which the contract is
financed (see also item 30 below). Participation is also open to
international organisations.
12. Candidature: All eligible legal persons (as per item 11 above) or
groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e. the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible legal person (as per item 11) will
result in the automatic exclusion of that person. In particular, if that
ineligible person belongs to a consortium, the whole consortium will be
excluded.
13. Number of applications: No more than 1 application can be submitted
by a legal person whatever the form of participation (as an individual
legal entity or as leader or member of a consortium submitting an
application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the 'Practical Guide to contract procedures for
EC external actions'.
16. Subcontracting: Subcontracting will not be allowed.
17. Number of candidates to be shortlisted: On the basis of the
applications received, 4–8 candidates will be invited to submit detailed
tenders for this contract. If the number of eligible candidates meeting
the selection criteria is less than the minimum of 4, the contracting
authority may invite the candidates who satisfy the criteria to submit a
tender.
Provisional timetable
18. Provisional date of invitation to tender: 22.12.2009.
19. Provisional commencement date of the contract: 1.3.2010.
20. Initial period of implementation of tasks and possible extension of
the contract: From March 2010 to June 2012.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the
application form). In the case of the applicant being a public body,
equivalent information should be provided:
— the average annual turnover of the tenderer must exceed the annualised
maximum budget of the contract (i.e. the maximum budget stated in the
procurement notice divided by the initial contract duration in years,
where this exceeds 1 year), and
— the averages of cash and cash equivalents at the beginning and end of
the last year were positive.
2) Professional capacity of candidate (based on items 4 and 5 of the
application form):
— has a professional certificate appropriate to this contract,
— at least 3 staff currently work for the tenderer in fields related to
this contract, and
— at least 20 % of all staff working for the tenderer this year in fields
related to this contract are permanent.
3) Technical capacity of candidate (based on items 5 and 6 of the
application form):
— the tenderer has worked successfully on at least 2 projects in fields
related to this contract, of which at least 1 contract with an annualised
budget of at least that of this contract, in the past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities, for instance the parent company of the economic
operator, must respect the same rules of eligibility and notably that of
nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factor which will be taken into consideration during
this re-examination is:
— the average annual turnover.
22. Award criteria: Best value for money.
Application
23. Deadline for receipt of applications: 7.12.2009 (17:00).
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form (available from the
following Internet address: http://ec.europa.eu/europeaid/work/procedures/
implementation/services/index_en.htm), whose format and instructions must
be strictly observed.
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the contracting authority:
— either by recorded delivery (official postal service) to:
The Project Task Force, Multilateral Trade Assistance Project III
(EU–Vietnam Mutrap III), 9th Floor, Minexport Building, 28 Ba Trieu,
Hanoi, VIETNAM,
— or hand-delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to:
The Project Task Force, Multilateral Trade Assistance Project III
(EU–Vietnam Mutrap III), 9th Floor, Minexport Building, 28 Ba Trieu,
Hanoi, VIETNAM.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of applications. No application may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with item 25. The outer envelope (and the relevant
inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Additional information: The eligible countries, as referred to in
clause 11, which are provided for by the Regulation indicated in clause
30, are as follows:
Member States (27): Belgium, Bulgaria, Czech Republic, Denmark, Germany,
Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania,
Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal,
Romania, Slovenia, Slovakia, Finland, Sweden and United Kingdom.
European Economic Area (3): Iceland, Liechtenstein and Norway.
Official candidate countries (3): Croatia, the former Yugoslav Republic of
Macedonia and Turkey.
Developing countries covered by the Regulation on DCI (47):
Asia: Afghanistan, Bangladesh, Bhutan, Cambodia, China (refers to the
People's Republic of China excluding Hong Kong, Macao and Taiwan), India,
Indonesia, Democratic People's Republic of Korea, Laos, Malaysia,
Maldives, Mongolia, Myanmar, Nepal, Pakistan, Philippines, Sri Lanka,
Thailand and Vietnam.
Latin America: Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica,
Cuba, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua,
Panama, Paraguay, Peru, Uruguay and Venezuela.
Central Asia: Kazakhstan, Kyrgyz Republic, Tajikistan, Turkmenistan and
Uzbekistan.
Middle East: Iran, Iraq, Oman and Yemen.
Southern Africa: South Africa.
29. Date of publication of contract forecast: 30.9.2009.
30. Legal basis: Regulation (EC) No 1905/2006 of the European Parliament
and of the Council of 18.12.2006 establishing a financing instrument for
development cooperation (DCI).
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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