UK-Trowbridge: property insurance services

Request For Proposals

Country:

United Kingdom

City/Locality:

TROWBRIDGE

Notice/Contract Number:

eu:300741-2009

Publication Date:

Oct 29, 2009

Deadline:

Nov 27, 2009

Buyer:

WILTSHIRE COUNCIL

Original Language:

English

Address:

WILTSHIRE COUNCIL
TROWBRIDGE, Wiltshire CC
United Kingdom

Web Site:

www.wiltshire.gov.uk

view in:

Notice Type: 2240 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 209/2009, #300741-2009
Referenced Document Number: 239151-2009
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Wiltshire Council, Shared
Services, East Wing, County Hall, Attn: Julian Goacher, UK-Trowbridge BA14
8JN. Tel. +44 1225713080. E-mail: julian.goacher@wiltshire.gov.uk. Fax +44
1225713989.
Internet address(es):
General address of the contracting authority: www.wiltshire.gov.uk.
Further information can be obtained at: Willis Limited, Howard House,
Queens Ave, Attn: Heather Dunford, UK-Bristol BS8 1SN. Tel. +44
1179769336. E-mail: dunfordh@willis.com. Fax +44 1179299845. URL:
www.willis.com.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Willis Limited, Howard House, Queens Ave, UK-Bristol.
Tenders or requests to participate must be sent to: Willis Limited, Howard
House, Queens Ave, UK-Bristol.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
Environment.
Economic and financial affairs.
Housing and community amenities.
Social protection.
Recreation, culture and religion.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Insurance and related services not incorporating broking services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 6.
Main place of performance: Wiltshire, UK.
NUTS code: UKK15.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Provision and
placement of non-life insurance services. External commercial insurance
programme/policies.
II.1.6) Common procurement vocabulary (CPV): 66515200, 66516000,
66519200, 66515411, 66515410, 66000000, 66514110.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Cover is to commence 1.4.2010.
II.2.2) Options: Yes.
Description of these options: Quotations to include options for one year
and longer term agreements where available.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.4.2010. Completion: 31.3.2011.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Offers for payment
by instalments will be considered.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability to be
assumed by all group bidders before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Applicants
are requested to provide with their letter of application an overveiw of
services provided to the public sector over the past three years.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Applicants are requested
to provide with their letter of application details of financial standing.
Potential suppliers may be asked to provide a copy of their annual report
and accounts for the last three years.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Service providers will be authorised to write the class of insurance
listed within EU member states subject to English law and jurisdiction of
English courts. Potential suppliers may be asked to produce a certificate
issued by the appropriate insurance regulatory authority indicating the
types of insurance the Insurer is authorised to provide. Potential
suppliers must also comply with the UK Department for Business Enterprise
and Regulatory Reform Regulations.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
Insurance Companies Act 1982 and any other statutory modifications
thereof. Insurers must be authorised to carry on business in the relevant
class of insurance listed in II.I.6.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated.
Candidates have already been selected: yes.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 5.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2009/S 165-239151 of 28.8.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
27.11.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Wiltshire Council are supported by its
appointed Insurance Broker, Willis Limited in the conduct of this tender.
The following Insurers have been pre-selected - Zurich Municipal, Royal &
Sun Alliance Insurance plc., Travelers Insurance Co Ltd and Risk
Management Partners Ltd.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: See VI.4.2.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Wiltshire Council will incorporate a minimum 10 calendar
day standstill period at the point information on the award of the
contract is communciated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such additional information should be
required from Wiltshire Council - see part I.1).
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Couurt (England, Wales and
Northern Ireland). Any such action must be brought promptyly (generally
within 3 months). Where a contract has not been entered into the Court may
order the setting aside of the award decision or order the authority to
amend any document and may award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 26.10.2009.

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UK-Trowbridge: property insurance services

Request For Proposals

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