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UK-Dinbych: repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DINBYCH
Notice/Contract Number:   eu:300264-2009
Publication Date:   Dec 1, 2009
Deadline:   Dec 11, 2009
Buyer:   UNDOD
Original Language:   English

Contact Information
Address:   UNDOD
DINBYCH, WALES
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 1120 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 209/2009, #300264-2009
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Nov 27, 2009


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities
EU Official Journal Publication: 229/2009, #328042-2009
Referenced Document Number: 300264-2009
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Dec 1, 2009


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities
EU Official Journal Publication: 231/2009, #330826-2009
Referenced Document Number: 300264-2009
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Undod, 54 Stryd Y Dyffrn,
Contact: Undod, Attn: Undod Framework Manager, UK-Dinbych LL16 3BW. Tel.
+44 3452303140. E-mail: undodframework@nwha.org.uk.
Internet address(es):
General address of the contracting authority: http://www.undod.org.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Framework for a Comprehensive Repairs Service comprising Day to Day
Reactive Repairs, Void Property Repairs and Capital Programme Improvement
and Adaptation Works.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Realisation, by whatever means of work, corresponding to the requirements
specified by the contracting authorities.
Main site or location of works: Wales.
NUTS code: UKL.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 8.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): The notice is
being issued by the Undod, a Strategic Collaborative Framework which is a
consortium of a number of housing organisations that provide affordable
housing in Wales. The Undod Consortium is made up of:
— Cymdeithas Tai Clwyd - more than 1 600 properties spread across
Denbighshire, Conwy, Gwynedd, Wrexham, Flintshire and Powys,
— Cymdeithas Tai Eryri - around 1 600 properties in Gwynedd and Anglesey,
increasing to around 1 800 when Homebuy and Shared Ownership properties
are included,
— First Choice Housing Association - as the only specialist provider of
housing in Wales for people with learning difficulties, FCHA can work in
all 22 Welsh local authority areas. They currently work in 17 local
authority areas in Wales and also have properties in Shropshire; in total
providing accommodation for around 400 people,
— Mid-Wales Housing Association - around 1200 properties, mainly across
Powys and Ceredigion, with a few in Shropshire,
— North Wales Housing/Tai Gogledd Cymru - more than 2,200 properties
spread across Conwy, Gwynedd, Ynys Mon and Denbighshire.
Other Contracting Authorities may join this arrangement at a later date.
Applications are invited from experienced service providers who have a
proven track record of providing high quality building services in
occupied properties using a customer focused approach particularly in the
social housing sector.
All contract performance will be monitored using a comprehensive set of
performance indicators. The successful service providers will be expected
to actively engage with the housing service in the establishment and
reporting of performance and customer satisfaction measures and to take
ownership in the achievement of performance targets.
II.1.6) Common procurement vocabulary (CPV): 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The contracts will be let for up to a 4
year term. The actual annual contract value is not guaranteed and may
fluctuate as it is dependent on available funding which is influenced by
changes in Central Government and Council policy.
The contracting authority is seeking providers for but not limited too -
General Builders Works – Concrete, Timber Frame, Brickwork and Roofing;
Carpentry/wet trades including kitchen upgrades; Windows and doors,
Heating and plumbing; Electrical, Painting etc).
We are seeking no more than 2-3 providers for each works package although
single source providers will also be considered along with
contractors/consortia that are able to provide a combination of work
types.
Contractors/consortia/providers will be required to provide an out of
hour’s emergency service.
The contracts, which may be extended to include other building maintenance
and new build requirements managed by the Contracting Authorities, will
include but may not be limited to the following range of work:
Responsive repairs including Out of Hours;
Reinstatement of void properties;
Heating systems;
External works;
Cyclical, electrical works/electrical upgrades;
Internal refurbishment of bathrooms;
Cyclical painting and pre painting repairs;
Internal refurbishment of kitchens;
Installation of new pVCU windows;
Installation and repair of door entry systems;
Provision of new fencing;
Roofing works;
Provision of facilities for disabled occupants.
Other related maintenance services considered appropriate.
Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: The Consortium Members option to extend the
initial 2 year Contract term for planned and reactive maintenance, on a
year by year basis, for up to a further 2 years.
Provisional timetable for recourse to these options: in months: 24 (from
the award of the contract).
Number of possible renewals: Range: between 1 and 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Complete Repairs Service - Planned
1) SHORT DESCRIPTION: The completion of planned repairs services details
described in II.2.1.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 8 000 000 and 14 000 000 GBP.
LOT NO 2
TITLE: Complete Repairs Service - Reactive
1) SHORT DESCRIPTION: The completion of reactive repairs services details
described in II.2.1.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 1 200 000 and 2 000 000 EUR.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Parent company guarantees,
performance bonds, warranties and/or deposits may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: To be included in
the contract documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: In the event of a group of
organisations submitting an acceptable offer it will be necessary to
provide an undertaking that each organisation will be jointly and
severally responsible for the due performance of any contract entered into
between the Consortium Member and such organisations.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Bidders who satisfy any of the criteria for rejection set out in
Regulation 23(1), Public contracts Regulations 2006 shall be treated as
ineligible. Bidders may be requested to provide such evidence as is
reasonably necessary to allow Undod to establish that the aforementioned
criteria does not apply to them.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As detailed
in the Pre Qualification Questionnaire ("PQQ") referred to below that will
be sent to applicants who respond to this Notice. The PQQ must be
completed and returned with all required supporting information by the
deadline listed in section IV.3.4 of this Notice.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As detailed in the Pre
Qualification Questionnaire ("PQQ") referred to below that will be sent to
applicants who respond to this Notice. The PQQ must be completed and
returned with all required supporting information by the deadline listed
in section IV.3.4 of this Notice.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
As detailed in the Pre Qualification Questionnaire ("PQQ") referred to
below that will be sent to applicants who respond to this Notice. The PQQ
must be completed and returned with all required supporting information by
the deadline listed in section IV.3.4 of this Notice.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 6. Maximum number: 12
Objective criteria for choosing the limited number of candidates: The top
scoring applicants as determined through evaluation of the PQQ submissions
and using the criteria in accordance with regulations 23(1), 24 and 25 of
the Public Contracts Regulations 2006.
The tender evaluation and contract award process will be a staged process
involving a reduction in number of bidders at successive stages.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
UNDOD-REPAIRS.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 3.12.2009 - 17:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.12.2009 - 17:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
Other: Welsh.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Every four years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: All expressions of interest and requests
for a PQQ must be made via email to the point of contact indicated in
Annex A.
All enquiries relating to the PQQ specifically or the pre-qualification
process generally shall also be made via email to the point of contact
indicated in Annex A but must be received no later than 27.11.2009
(10:00). It will not be possible to respond to any enquiries received
after that date and time.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Royal Courts of Justice,
The Strand, UK-London WC2 2LL. Tel. +44 2079476000.
Body responsible for mediation procedures:
Royal Courts of Justice, The Strand, UK-London WC2 2LL. Tel. +44
2079476000.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Office of Government Commerce, Rosebery Court, St Andrews
Business Park, UK-Norwich NR7 0HS. Tel. +44 8450004999. URL:
http://www.ogc.gov.uk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 27.10.2009.


Undod, 54 Stryd Y Dyffrn, Undod, attn: Undod Framework Manager, UK-LL16
3BW Dinbych. Tel. +44 3452303140. E-mail: undodframework@nwha.org.uk.
(Supplement to the Official Journal of the European Union, 29.10.2009,
2009/S 209-300264)
RE: CPV: 50000000.
Repair and maintenance services.
Other additional information
It is anticipated that the Transfer of Undertakings (Protection of
Employment) Regulations 2006 (“TUPE”) will be applicable to this Reactive
Maintenance contract. Bidders will be expected to consider the application
of TUPE to this contract. Details of relevant employee liability
information will be provided to bidders who are invited to tender.


Undod, 54 Stryd Y Dyffrn, Undod, attn: Undod Framework Manager, UK-LL16
3BW Dinbych. Tel. +44 3452303140. E-mail: undodframework@nwha.org.uk.
(Supplement to the Official Journal of the European Union, 29.10.2009,
2009/S 209-300264)
RE: CPV: 50000000.
Repair and maintenance services.
Instead of: IV.3.4) Time-limit for receipt of tenders or requests to
participate 4.12.2009 (17:00)
Read: IV.3.4) Time-limit for receipt of tenders or requests to participate
11.12.2009 (17:00)
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