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Philippine Pavilion for World Expo 2010

Request For Proposals

General Information
Country:   Philippines
City/Locality:   Metro Manila
Notice/Contract Number:   phl:1025366
Publication Date:   Nov 4, 2009
Deadline:   Nov 12, 2009
Buyer:   DEPARTMENT OF TOURISM
Original Language:   English

Contact Information
Address:   June J Garduque
BAC Secretariat/ITO II
T.M. Kalaw St.,
Ermita,
Manila, Metro Manila 1000
Philippines
Telephone:   63-2-5233564
Fax:   63-2-5241379
Email:   Click here

Goods, Works and Services

 

Original Text

      view in:

DOT IB No. 2009-013

INVITATION to BID (IB)

The Philippine Organizing Committee (POC) World Expo 2010 Shanghai, China (Expo 2010) through the Department of Tourism Special Bids and Awards Committee (DOT-SBAC), invites companies registered and duly accredited by the World Expo 2010 organizers to bid for the hereunder project:

Name of Project: Philippine Pavilion for World Expo 2010

Brief Description : Finishing and Decoration of the Philippine rented stand-alone pavilion (Type 2) at Zone B

Location : Shanghai, China

Approved Budget for the Contract (ABC): Php 85 Million (inclusive of applicable taxes)

Contract Duration: December 2009 to November 2010 (with option to extend as required by the POC)

Prospective Bidders should have the following minimum qualifications to be considered eligible to bid: (a) Must be duly accredited by the World Expo 2010 organizers; (b) Must have extensive experience in large scale exhibit construction, engineering, finishing and decoration with minimum ten (10) years experience (c) Must have Architect with English Facility to head the project team.

All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference, Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184, Philippine Government Procurement Reform Law and its Revised Implementing Rules and Regulation (IRR).

The schedule of bidding activities is as follows:
SBAC Activities/Schedule
1. Issuance of Bid Documents via web.
October 26-November 4, 2009
Website: www.teradepot.com

2. Pre-bid Conference and Briefing
November 4, 2009 (10:00 a.m.)
DOT Training Room, 2nd Floor, DOT Building.
T.M. Kalaw St., Manila

3. Deadline for Submission of Bids
November 12, 2009
Rm. 314 3rd Floor DOT Building T.M. Kalaw St. Ermita, Manila, Philippines

4. Opening of Bids
November 13, 2009 (10:00 a.m.)
DOT Training Room 2nd Floor DOT Building T.M. Kalaw St. Ermita, Manila, Philippines

5. Presentation of Technical Proposal
(by invitation)
TBA (Manila, Philippines)

The Special Bids and Awards Committee (SBAC) will issue the Bid Documents thru the website to interested bidders. Bidders will have to settle bid document fee of a non-refundable amount of PHP10,000 to Landbank, BSP Compound Branch/ Account Name: Expo Shanghai 2010/Account No. 1772-1032-35 on or before the pre-bid conference date. Bids shall be submitted in sealed envelopes, addressed to the SBAC Chairman at the above-mentioned address.

The Department of Tourism reserves the right to reject any or all bids, declare a Failure of Bidding at any time prior to the contract award, or not to award the contract, without thereby incurring any liability, and make no assurance that a contract shall be entered into as a result of the bidding. Likewise, the Department of Tourism may accept the offer most advantageous to the government. Further, the Department of Tourism assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid.



BIDDING PROCEDURES GUIDELINES


1. All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference, Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184, Philippine Government Procurement Reform Law;

2. The bid documents will be available at website www.teradepot.com. To secure the password, please communicate to gsb@dotpcvc.gov.ph and philpavilion2010@yahoo.com.

3. The schedule of bid activities can be found in the Invitation to Bid;

4. All bidders who wish to participate in the bid must settle the bid document fee of PHP10,000 either before or during the pre-bid conference on November 4, 2009 at 10:00 am in DOT Bldg., Manila. The amount should be remitted to Landbank, BSP Compound Branch/ Account Name: Expo Shanghai 2010/ Account Number: 1772-1032-35. The copy of the remittance notice should be fax transmitted to Fax No.: 632-521-6165 ATTN: Gwen Batoon and an additional copy attached to the bid.

5. All bidders are required to settle the bid document fee on or before the pre-bid conference on November 4, 2009 in order to participate in the bidding; however, it is not mandatory to participate in the pre-bid conference. Bidders must confirm their attendance to the pre-bid conference with June J. Garduque, SBAC Secretariat at jjgarduque@tourism.gov.ph

6. Bidders' Technical and Financial Envelopes must be placed in one sealed envelope or must be tied or placed together before submission to the Special Bids and Awards Committee (SBAC);

7. The bid in the form mentioned in paragraph 6 above must be transmitted to the Special Bids and Awards Committee (SBAC) at Room 314, 3rd Floor, DOT Building, T.M.Kalaw St. Ermita, Manila Philippines on or before 12 November 2009 through courier. The date of mailing as stamped by courier or post office shall be considered by the Special Bids and Awards Committee (SBAC) as the date of submission. The bid can be delivered personally.

8. Bidders may opt and are encouraged to attend the Bid Opening in Manila, Philippines.

9. Presentation of Technical Proposal in Manila, Philippines shall be by invitation only.

10. The bids shall also be evaluated based on the following criteria:

Applicable Experience of the Firm;
Quality of Personnel to be assigned to the project;
Approach and Methodology.

11. For queries on architectural plan and drawings kindly email the following: Architect Jonathan Kim Jimenez at jonathankimjimenez@yahoo.com.ph and Gwen S. Batoon, Technical Assistant, Philippine Organizing Committee, Expo 2010 at gsb@dotpcvc.gov.ph and queries on bid documents, please email June J. Garduque, SBAC Secretariat at jjgarduque@tourism.gov.ph

Approved budget: PHP 85,000,000.00
Original notice: http://www.philgeps.net/GEPS/Tender/PrintableBidNoticeAbstractUI.aspx?refid=1025366
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