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UK-Inverness: gas appliance maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   INVERNESS
Notice/Contract Number:   eu:299335-2009
Publication Date:   Nov 4, 2010
Deadline:   Nov 25, 2009
Buyer:   HIGHLAND COUNCIL
Original Language:   English

Contact Information
Address:   HIGHLAND COUNCIL
INVERNESS, UNITED KINGDOM
United Kingdom

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 208/2009, #299335-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Nov 4, 2010


Notice type: 013EC - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 214/2010, #327503-2010
Referenced Document Number: 299335-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Highland Council, c/o Town
House, High Street, Contact: Finance - Procurement Section, Attn: Jim
Hyslop, UK-Inverness IV1 1JJ. Tel. +44 1463703888. E-mail:
procurement.unit3@highland.gov.uk.
Internet address(es):
General address of the contracting authority: http://www.highland.gov.uk/.
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/
search/Search_AuthProfile.aspx?ID=AA00045.
Further information can be obtained at: Highland Council, Council Offices,
High Street, Contact: Housing & Property Services, Attn: Derek Guyan,
UK-Dingwall IV15 9QN. Tel. +44 1349868597. E-mail:
Property.Engineering@highland.gov.uk. URL: http://www.highland.gov.uk/.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Highland Council, Council Offices, High Street, Contact: Housing &
Property Services, Attn: Derek Guyan, UK-Dingwall IV3 5BX. Tel. +44
1349868597. E-mail: Property.Engineering@highland.gov.uk. URL:
http://www.highland.gov.uk/.
Tenders or requests to participate must be sent to: Highland Council,
Council Offices, High Street, Contact: Housing & Property Services, Attn:
Derek Guyan, UK-Inverness IV15 9QN. Tel. +44 1349868597. E-mail:
Property.Engineering@highland.gov.uk. URL: http://www.highland.gov.uk/.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Gas Installations Non Domestic Properties Gas Safety, Testing &
Inspections.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1.
Main place of performance: Highland Area.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Highland
Council invites applications from suitably competent qualified and
experienced contractors who may wish to be considered for inclusion on the
Councils Select List of Tenderers for the inspection, servicing and
testing of the fixed gas installations boilers and appliances in various
non domestic properties throughout the Highland Council Area.
Pre-qualification Questionnaires can be downloaded from this website.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/
Search_Switch.aspx?ID=179058.
II.1.6) Common procurement vocabulary (CPV): 50531200, 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Approximately 125 non domestic
properties.
II.2.2) Options: Yes.
Description of these options: Option to extend the contract period on an
annual basis for a maximum of 2 years.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.4.2010. Completion: 31.3.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Any performance, guarantee or
termination bond requirements will be outlined in the tender
documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Interim Payments.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Jointly and severally liable.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: These
conditions shall be addressed by the PQQ Document.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: These conditions shall
be addressed by the PQQ Document.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
These conditions shall be addressed by the PQQ Documents.
Minimum level(s) of standards possibly required:
The current Gas Safety (Installation & Use) Regulations 1998 require
contractors and engineers to be Gas Safe Registered.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
The current Gas Safety (Installation & Use) Regulations 1998 require
contractors and engineers to be Gas Safe Registered.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 6. Maximum number: 8.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PASER023.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 18.11.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
25.11.2009 - 17:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 9.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Contractors shall be required to complete a
pre-qualification questionnaire (PQQ) for this contract. The purpose of
the PQQ is to identify a number of suitably qualified and experienced
contractors who will be invited to submit a Tender. The Highland Council
shall use the information provided in response to the PQQ to determine
which contractors are most suited, in the opinion of the Evaluation Panel,
in terms of technical knowledge and experience, and organisational and
financial standing to submit a tender. Any person wishing to receive PQQ
Documents should either register through this website and download the
documents attached or e-mail Property.Engineering@highland.gov.uk.
Award criteria shall ultimately be by further evaluation of the the
tenders from the short listed contractors carried out on a price/quality
basis. Details of the evaluation criteria and weighting shall be included
in the Invitation to Tender Documentation.
Electronic copies of the completed questionnaires can be returned to
Property.Engineering@highland.gov.uk or completed questionnaires may also
be returned in hard copy using the address label provided.
The Council shall analyse the responses to the Supplier Evaluation
Questionnaire in accordance with Regulations 23, 24 25 and 26 of the
Public Contracts (Scotland) Regulations 2006, to identify those applicants
that have the economic and financial standing and technical and financial
capacity and propriety in respect of all of these requirements in relation
to the provision of services forming the subject of the potential bidders
expression of interest.
Closing date for receipt of the completed pre-qualifications is Wednesday
25.11.2009 (17:00).
(SC Ref:179058).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: In accordance with Regulation 32 (Information about
contract award procedures and the application of standstill period prior
to contract award) and Regulation 47 (Enforcement of Obligations) of the
Public Contracts (Scotland) Regulations 2006.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: The Highland Council, Finance Service - Procurement Section,
c/o Town House, High Street, UK-Inverness IV1 1JJ. E-mail:
procurement.unit3@highland.gov.uk. Tel. +44 1463703888.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 26.10.2009.


Highland Council, c/o Town House, High street, Finance - Procurement
Section, attn: Jim Hyslop, UNITED KINGDOM-IV1 1JJInverness. Tel. +44
1463703888. E-mail: procurement.unit3@highland.gov.uk.
(Supplement to the Official Journal of the European Union, 28.10.2009,
2009/S 208-299335)Incomplete procedureThe awarding procedure has been
discontinued.
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