UK-Nottingham: personal computers

Request For Proposals

Country:

United Kingdom

City/Locality:

NOTTINGHAM

Notice/Contract Number:

eu:296306-2009

Publication Date:

Oct 24, 2009

Deadline:

Nov 27, 2009

Buyer:

THE UNIVERSITY OF NOTTINGHAM

Original Language:

English

Address:

THE UNIVERSITY OF NOTTINGHAM
NOTTINGHAM, Nottingham
United Kingdom

Web Site:

http://www.nottingham.ac.uk

view in:

Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 206/2009, #296306-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The University of Nottingham,
King's Meadow Campus, Lenton Lane, Attn: Jason Tarr, UK-Nottingham NG7
2NR. E-mail: jason.tarr@nottingham.ac.uk.
Internet address(es):
General address of the contracting authority: http://www.nottingham.ac.uk.
Address of the buyer profile: https://www.in-tendhost.com/
universityofnottingham/.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority: PC
Hardware, Licensing and Accessories Framework.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Nottingham, UK.
NUTS code: UKF14.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 7.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 10 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): The University
of Nottingham wishes to award Agreements for the provision of supply for:
desktop computers (including towers, small factory form, all-in-one and
eco machines), laptop/notebooks (including netbooks), computer equipment
maintenance scheme, accessories & peripherals, campus licensing agreement,
computers with Apple operating systems and Printers & Scanners.
The Agreement is available via seven lots in this tender, starting from
the 1.4.2010 or shortly after when the previous Agreement/s expire
(details within ITT). It is proposed that each lot will be awarded to a
sole supplier for the duration of the Agreement.
After expressions of interest, the PQQ will be published within 5 working
days.
II.1.6) Common procurement vocabulary (CPV): 30213000, 30213100,
30213200, 30213300, 30230000, 30237000, 48624000, 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Lot1 - Desktop Computers (ad-hoc
including towers, all-in-one, eco-machines).
Lot2 - Laptop and Notebooks (ad-hoc including netbook).
Lot3 - Computer Equipment Maintenance Scheme.
Lot4 - Accessories and Peripherals.
Lot5 - Campus Licensing Agreement.
Lot6 - Computers with Apple operating systems.
Lot7 - Printers and Scanners (question about requirements switching to
Copiers).
Estimated value excluding VAT: 10 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: Alternative may be put forward.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.4.2010. Completion: 31.3.2014.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Desktop computers (including towers, small factory form, all-in-one
and eco machines)
1) SHORT DESCRIPTION: The University of Nottingham wishes to appoint a
sole supplier for the provision of desktop computers. The supplier will
work with the University to select a standard model which will be supplied
across the University. Additional specialist purchases will also be made
for non standard equipment from within the scope of this lot.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30213300.
3) QUANTITY OR SCOPE: Further information can be found in the pre
qualification document.
LOT NO 2
TITLE: Laptop/notebooks (including netbooks)
1) SHORT DESCRIPTION: The University of Nottingham wishes to appoint a
sole supplier for the provision of laptop computers. The supplier will
work with the University to select a standard model which will be supplied
across the University. Additional specialist purchases will also be made
for non standard equipment from within the scope of this lot.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30213200, 30213100.
3) QUANTITY OR SCOPE: Further information can be found in the pre
qualification document.
LOT NO 3
TITLE: Computer equipment maintenance scheme
1) SHORT DESCRIPTION: The University of Nottingham wishes to appoint a
supplier/s for the provision of extended warranty for computer equipment
and associated items following the expiration of the manufactures
warranty.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50312000.
3) QUANTITY OR SCOPE: Further information can be found in the pre
qualification document.
LOT NO 4
TITLE: Computer accessories & peripherals
1) SHORT DESCRIPTION: The University of Nottingham wishes to appoint a
sole supplier for the provision of computer accessories & peripherals.
This will include the following items but is not an exclusive list: hard
drives, monitors, dvd drives, cables, graphics cards, network cards,
memory and USB drives. Please note the following items are excluded from
this lot: printers, scanners, toner, ink cartridges and dvd consumables.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30237000.
3) QUANTITY OR SCOPE: Further information can be found in the pre
qualification document.
LOT NO 5
TITLE: Campus licensing agreement
2) COMMON PROCUREMENT VOCABULARY (CPV): 48620000.
LOT NO 6
TITLE: computers with Apple operating systems
1) SHORT DESCRIPTION: The University of Nottingham wishes to appoint a
sole supplier for the provision of computers with Apple operating systems.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30213300.
3) QUANTITY OR SCOPE: Further information can be found in the pre
qualification document.
LOT NO 7
TITLE: printers & scanners
1) SHORT DESCRIPTION: The University of Nottingham wishes to appoint a
sole supplier for the provision of desktop printers & scanners. Please
note the following items are excluded from this lot: toner, ink cartridges
and dvd consumables.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30232100, 30216110.
3) QUANTITY OR SCOPE: Further information can be found in the pre
qualification document.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: None are anticipated.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Information
and formalities necessary for evaluating if requirements are met:
Completion of Pre Qualification and tender documents.
Any supplier may be disqualified who is:
a) bankrupt or is being wound up, whose affairs are being administered by
the Court, who has entered into an arrangement with creditors or who is in
any analogous situation arising from a similar procedure under National
Laws and Regulations
b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding-up or administration by the Court or for an
arrangement with creditors or is the subject of any other similar
proceedings under National Laws or Regulations
c) has been convicted of an offence concerning his professional conduct by
a judgement which has the force of res judicata
d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify
g) is guilty of serious misrepresentation in supplying the information
required under the provisions of the Directive on the criteria for
qualitative selection
e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or those of the country of the
contracting authority
f)has not fulfiled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or those of the country of the contracting authority.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As contained in the Pre
Qualification and tender documents.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
As contained in the Pre Qualification and tender documents.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 1. Maximum number: 7
Objective criteria for choosing the limited number of candidates: To be
detailed in the pre qualification documents/tender documents.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
CSD JT ITT/338.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 23.11.2009 - 23:59.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
27.11.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 14.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 30.11.2009 - 12:00.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: The University welcomes a range of
solutions from tenderers to meet its needs.
All correspondence and requests for pre qualification documents relating
to this project must be made through the University of Nottingham's
e-tendering website: https://in-tendhost.co.uk/universityofnottingham/ Pre
Qualification information will be assessed and a short list of suppliers
produced. If you are short listed you will be invited to submit a full
tender and costings.
Non compliant expressions of interest will not be considered or
acknowledged.
The University reserves the right to cancel the tender process at any
stage.
The University does not accept any liability for costs incurred in
tendering.
Variation will be accepted where adequately explained by the tenderer and
provided that these variations comply with the standards specified in the
selection and claims criteria of the the tender document.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Director of Commercial
Services, King's Meadow Campus, Lenton Lane, UK-Nottingham NG7 2NR.
E-mail: graham.ward@nottingham.ac.uk. URL: http://www.nottingham.ac.uk.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Further information can be found in the pre qualification
document.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 22.10.2009.

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UK-Nottingham: personal computers

Request For Proposals

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