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UK-Swindon: repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   SWINDON
Notice/Contract Number:   eu:292726-2009
Publication Date:   Oct 21, 2009
Deadline:   Nov 30, 2009
Buyer:   RCUK SHARED SERVICES CENTRE
Original Language:   English

Contact Information
Address:   RCUK SHARED SERVICES CENTRE
SWINDON, Cambridgeshire CC
United Kingdom
Web Site:   www.antartica.ac.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 203/2009, #292726-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): RCUK Shared Services Centre,
North Star House, North Star Avenue, Contact: Strategic procurement (FM
&Estates), Attn: Ian Sparks, UK-Swindon SN2 1FF. Tel. +44 7747080946.
E-mail: ian.sparks@ssc.rcuk.ac.uk.
Internet address(es):
General address of the contracting authority: www.antartica.ac.uk.
Address of the buyer profile: www.rcuk.ac.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Environment.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Facilities Management Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
Main place of performance: Britsh Antartic Survey (BAS), High Cross,
Madingley Road, Cambridge, CB30ET.
NUTS code: UKH12.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Provision of
multi disciplinary facilities management services at the British Antarctic
Surveys (BAS) office in Cambridge.
British Antarctic Survey is a component of the Natural Environment
Research Council (NERC). Based in Cambridge, it has, for over 60 years,
undertaken the majority of Britain's scientific research on and around the
Antarctic continent. BAS today is a world-class science organisation which
has its focus on the Antarctic and Arctic regions, addressing key global
and regional issues through research, survey and monitoring.
BAS has its main centre in Cambridge and comprises of office, laboratory,
workshop and logistic facilities.
BAS is looking for a FM contractor to undertake comprehensive hard and
soft service provision to the Cambridge site only, comprising of: -.
Hard FM.
— Building and asset maintenance (PPM),
— Reactive unplanned maintenance.
Note: The BAS Cambridge site is a complex facility with Laboratories,
workshops, logistics, temperature control and IT facilities.
Soft FM.
— Cleaning Services,
— Waste Services,
— Catering Services,
— Security Services,
— Porter/ Post Services,
— Grounds Services,
— Help Desk Service.
II.1.6) Common procurement vocabulary (CPV): 50000000, 50700000,
50711000, 50712000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Provision of multi disciplinary
facilities management services at British Antartic Survey, Cambridge.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
30.9.2010. Completion: 29.9.2015.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Tenders are to be
priced in Sterling. The payment schedule will be notified in the Contract
documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability will be
required.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Service providers must clearly demonstrate recent successful experience in
similar projects and environments.
Potential suppliers will be excluded if one of the following applies: the
supplier is a state of bankruptcy, insolvency, compulsory winding up,
administration, receivership, composition, with creditors or any analogous
state, or subject to relevant proceedings; has been convicted of a
criminal offence related to the business of professional misconduct; has
committed an act of grave misconduct in the course of business; has not
fulfilled obligations relating to the payment of taxes; is guilty of
serious misrepresentation in supplying information required by the
authority; is not in the possession of a licence or not a member of the
appropriate trade or other organisation where the law requires it.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: To be
detailed in the Pre Qualification Questionairre document. Participating
suppliers are also expected to have in place necessary insurances.
Expressions of interest must include the return of a satisfactory PQQ
which will be supplied after 7th November 2009 by E mail from Ian
Sparks@ssc.rcuk.ac.uk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Pre- Qualification
Questionnaire as above. Turnover figures and copies of audited accounts
will be requested. Reports from credit bureaux and bankers references may
be sought in due course.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Contractors must demonstrate that they have the resources, knowledge and
capability to undertake the work employing appropriately skill staff. They
must be able to confirm experience of performing similar projects.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 10
Objective criteria for choosing the limited number of candidates: N/A.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
FME1/07102009.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
30.11.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 19.1.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate a minimum 10
calendar day stand still period at the point information on the Award of
the Contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the Contracting Authority before
the contract is entered into. Applicants have 2 working days from
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before
expiry of the standstill period. Such additional information should be
requested from the address in Section III. If an appeal regarding the
award of the contract has not been successfully resolved the Public.
Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties
who have been harmed or are at a risk of harm by breach of the rules to
take action in the High Court (England Wales and Northern Ireland), Any
such action must be brought promptly (generally within 3 months). Where a
contract has not been entered into, the court may order the setting aside
of the award decision or order the authority to amend any document and may
award damages. If the contract has been entered into, the court may only
award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 20.10.2009.
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