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RS-Belgrade: IPA — supply of IT equipment and a document management system to the National Employment Service

Request For Proposals

General Information
Country:   Serbia
City/Locality:   BELGRADE
Notice/Contract Number:   eu:289884-2009
Publication Date:   Oct 20, 2009
Deadline:   Jan 26, 2010
Buyer:   EUROPEAN UNION
Original Language:   English

Contact Information
Address:   DELEGATION OF THE EUROPEAN COMMISSION TO THE REPUBLIC OF SERBIA
BELGRADE
Serbia
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: PHARE, TACIS and countries of Central and Eastern Europe
EU Official Journal Publication: 202/2009, #289884-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Original Text

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Location — Republic of Serbia
08SER01/19/21
Supply procurement notice
1. Publication reference: EuropeAid/128480/C/SUP/RS.
2. Procedure: International open.
3. Programme: IPA 2008.
4. Financing: 2008 national IPA.
5. Contracting authority: European Community, represented by the European
Commission Delegation to the Republic of Serbia on behalf of and for the
account of the beneficiary country.
Contract specifications
6. Description of the contract: The subject of the contract is the
supply, delivery, installation, training, commissioning and after-sales
service of IT equipment and a document management system for the National
Employment Service.
7. Number and titles of lots: The tender procedure is not divided into
lots.
Terms of participation
8. Eligibility and rules of origin: Participation is open to all legal
persons (participating either individually or in a grouping (consortium)
of tenderers) which are established in a Member State of the European
Union or in a country or territory of the regions covered and/or
authorised by the specific instruments applicable to the programme under
which the contract is financed (see item 22 below). All goods supplied
under this contract must originate in 1 or more of these countries.
Participation is also open to international organisations. Participation
of natural persons is directly governed by the specific instruments
applicable to the programme under which the contract is financed.
9. Grounds for exclusion: Tenderers must submit a signed declaration,
included in the tender form for a supply contract, to the effect that they
are not in any of the situations listed in point 2.3.3 of the 'Practical
Guide to contract procedures for EC external actions'.
Tenderers and, if they are legal entities, persons who have powers of
representation, decision-making or control over them, are informed that,
should they be in one of the situations mentioned in:
— Commission Decision (2008/969/EC, Euratom) of 16.12.2008 on the Early
Warning System (EWS) for the use of authorising officers of the Commission
and the executive agencies (OJ L 344, 20.12.2008, p. 125),
— Commission Regulation (2008/1302/EC, Euratom) of 17.12.2008 on the
Central Exclusion Database — CED (OJ L 344, 20.12.2008, p.12),
their personal details (name, given name if natural person, address, legal
form and name and given name of the person with powers of representation,
decision-making or control, if legal person) may be registered in the EWS
and CED, and communicated to the persons and entities listed in the
abovementioned Decision and Regulation, in relation to the award or the
execution of a procurement contract or a grant agreement or decision.
10. Number of tenders: Tenderers may submit only 1 tender per lot.
Tenders for parts of a lot will not be considered. Any tenderer may state
in its tender that it would offer a discount in the event that its tender
is accepted for more than 1 lot. Tenderers may not submit a tender for a
variant solution in addition to their tender for the supplies required in
the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of 5 000
EUR when submitting their tender. This guarantee will be released to
unsuccessful tenderers once the tender procedure has been completed and to
the successful tenderer(s) upon signature of the contract by all parties.
This guarantee will be called upon if the tenderers do not fulfil all
obligations stated in their tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10 % of the amount of the contract at
the signing of the contract. This guarantee must be provided together with
the return of the countersigned contract no later than 30 days after the
tenderer receives the contract signed by the contracting authority. If the
selected tenderer fails to provide such a guarantee within this period,
the contract will be void and a new contract may be drawn up and sent to
the tenderer which has submitted the next-cheapest compliant tender.
13. Information meeting and/or site visit: No information meeting and/or
site visit is planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of implementation of tasks: The implementation period,
starting from date of issuance of commencement order and ending on the
date of issuance of the provisional acceptance certificate shall be 90
days.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. In the case of tenders submitted by a consortium, these
selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of
the tender form for a supply contract). In the case of a tenderer being a
public body, equivalent information should be provided:
(a) the annual turnover of the tenderer for the financial years 2007 and
2008 must be equal to or exceed the value of the submitted financial
proposal.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the
tender form for a supply contract):
(a) the tenderer must provide evidence of his, or the manufacturer's if
the tenderer is not the manufacturer, current and valid quality-management
system certificate according to ISO 9001 or national equivalent
certificate; the ISO certificate must cover both hardware and software
offered;
(b) at least 5 of the candidate's permanent staff currently work in the
fields related to this contract.
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the
tender form for a supply contract):
(a) the tenderer shall demonstrate that, within the 3-year period prior to
the closing date of submission of the application, he has completed at
least 2 document management system software projects with the tenderer's
proportion being equivalent to or more than 400 000 EUR in total.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities, for instance the parent company of the economic
operator, must respect the same rules of eligibility and notably that of
nationality, as the economic operator.
17. Award criteria: Price.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address: https://webgate.ec.europa.eu/
europeaid/online-services/index.cfm?do=publi.welcome
The tender dossier is also available from the contracting authority from
the following address: http://www.delscg.ec.europa.eu/code/
navigate.php?Id=740
Tenders must be submitted using the standard tender form for a supply
contract included in the tender dossier, whose format and instructions
must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to:
Delegation of the European Commission to the Republic of Serbia, Finance
and Contracts, attention: Mr Fabrizio Spada, 9th floor, GTC 19 Avenue
Building, Vladimira Popovica 40, 11070 Belgrade, SERBIA. Tel. +381
113083209. Fax +381 113083201. E-mail: Fabrizio.SPADA-SANTONI@ec.europa.eu
(mentioning the publication reference shown in item 1) at least 21 days
before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications or minor changes to the tender dossier shall be published
at the latest 11 days before the submission deadline on the EuropeAid
website at: https://webgate.ec.europa.eu/europeaid/online-services/
index.cfm?do=publi.welcome and on the contracting authority's website at:
http://www.delscg.ec.europa.eu/code/navigate.php?Id=740
19. Deadline for submission of tenders: 26.1.2010 (14:00), CET at:
Delegation of the European Commission to the Republic of Serbia, Finance
and Contracts, attention: Mr Fabrizio Spada, 9th floor, GTC 19 Avenue
Building, Vladimira Popovica 40, 11070 Belgrade, SERBIA. Tel. +381
113083209. Fax +381 113083201. E-mail: Fabrizio.SPADA-SANTONI@ec.europa.eu
20. Tender opening session: 26.1.2010 (15:00), CET at the premises of the
Delegation of the European Commission to the Republic of Serbia, GTC 19
Avenue Building, Vladimira Popovica 40, Belgrade, SERBIA.
21. Language of the procedure: All written communications for this tender
procedure and contract must be in English.
22. Legal basis: Council Regulation (EC) No 1085/2006 of 17.7.2006 (IPA
Regulation).
Please note that this notice is for your information only.
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