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UK-London: recreational, cultural and sporting services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:289731-2009
Publication Date:   Oct 17, 2009
Deadline:   Nov 25, 2009
Buyer:   TATE GALLERY
Original Language:   English

Contact Information
Address:   TATE GALLERY
LONDON, LONDON
United Kingdom
Web Site:   www.tate.org.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 201/2009, #289731-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Tate Gallery, Millbank, Attn:
Mark Trodd, UK-London SW1P 4RG. E-mail: mark.trodd@tate.org.uk.
Internet address(es):
General address of the contracting authority: www.tate.org.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Recreation, culture and religion.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Casual Exhibition & Display Support Service.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 26.
Main place of performance: London Sites.
NUTS code: UKI.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Management and
supply of temporary staff to invigilate exhibition and display areas and
support in-house teams and other contractors at Tate Britain and Tate
Modern.
II.1.6) Common procurement vocabulary (CPV): 92000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Variable number of temporary casual
staff required for London sites (Tate Britain SW1P and Tate Modern SE1)
depending on exhibitions and displays on show.
II.2.2) Options: Yes.
Description of these options: There may be a future need to provide the
service for Tate Liverpool and Tate St Ives (Cornwall).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Tate security vetting policy, Tate Agreement (Contract) to be used.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Information
to be submitted on pre qualification questionnaire available by email from
address in section 1.1. Information required to be supplied includes:
company information, details of directors/principals, details of key
personnel proposed for this service provision, health and safety, equal
opportunities, environmental policies, HR procedures.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Annual reports and
audited accounts of company and parent company.
Evidence of current insurances.
Minimum level(s) of standards possibly required: 10 000 000 GBP Public
Liabiltiy.
1 000 000 GBP fidelity Insurance cover.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Profiles of relevant recent contracts, management structure, IT systems,
QA policy, references, experience in this specialist area.
Minimum level(s) of standards possibly required:
Evidence that adequate resource is available to manage and deliver the
service required to a high standard.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 7
Objective criteria for choosing the limited number of candidates:
Financial and economic standing of the company, directors and key
personnel for the contract.
Evidence of the following:
General Experience:
— Experience in the temporary/casual staff supply sector, previous
experience of similiar contracts,resources.
Ability to Provide the Services Required:
— General ability, approach to temporary staff supply, experience of staff
supply to visitor orientated establishments/companies.
Specialist Experience:
— Recruitment and training of temporary staff, supply to Museums and
Galleries or similiar institutions, SIA licensing if required.
Qualification and Skills of Staff:
— Key personnel; understanding the specialist recruitment and supply
market, Managment structure,Staff performance procedures, understanding
and implementing The Working Time Directive and UK Minimum Wage.
Specialist and Technical Resources:
— IT systems; Health, Safety and Welfare; Recruitment; Training.
Quality Assurance:
— Approach to quality assurance,Management of Health, Safety and Welfare,
Approach to Sustainability and the Environment, Approach to Service Level
Agreements and Key Performance Indicators.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
VSR 09/10.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 25.11.2009 - 14:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
25.11.2009 - 14:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 7.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 16.10.2009.
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