UK-Ensleigh Bath: textile badges

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   ENSLEIGH BATH
Notice/Contract Number:   eu:289395-2009
Publication Date:   Oct 17, 2009
Deadline:   Nov 16, 2009
Buyer:   DEFENCE CLOTHING (DC), DE&S
Original Language:   English

Contact Information
Address:   DEFENCE CLOTHING (DC), DE&S
ENSLEIGH BATH  
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 201/2009, #289395-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Defence Clothing (DC), DE&S,
Spur 4 Beckford Block, Attn: Tina Rumble, UK-Ensleigh Bath BA1 5AB. Tel.
+44 3067700658. E-mail: tina.rumble511@mod.uk. Fax +44 1225468506.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Defence.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
The Supply of Various Badges & Buttons.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Textile badges.
Buttons. Identification badges. A range of Various Badges & Buttons.
II.1.6) Common procurement vocabulary (CPV): 39561132, 18451000,
35123400.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Expressions of interest are sought from
companies wishing to be considered for inclusion in a possible future
requirement for a 4 year Enabling Contract for the supply of Various
Badges & Buttons. The requirement will be tendered as six separate lot(s)
for supply under four year Framework Agreements. The requirement is based
on estimated number of badges & buttons required to support the UK Armed
Forces and entitled civilians. The lots and estimated 4 year quantities
will be as follows:
— Lot 1 - Buttons Estimated Qty 2 293 800,
— Lot 2 - Metal Badges Estimated Qty 2 247 900,
— Lot 3 - Machine Badges Estimated Qty 4 029 500,
— Lot 4 - Hand Embroidered Badges Estimated Qty 339 400,
— Lot 5 - Woven Badges Estimated Qty 1 360 560,
— Lot 6 - Nurses Badges Estimated Qty 2 000.
It is anticipated that during the period of the Enabling Contract there
will be additional requirements for development and supply for new to
service badges and buttons.
Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Various Buttons
2) COMMON PROCUREMENT VOCABULARY (CPV): 18451000.
3) QUANTITY OR SCOPE: Estimated quantities over 4 years 2 293 800.
Estimated cost excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 2
TITLE: Various Metal Badges
2) COMMON PROCUREMENT VOCABULARY (CPV): 39561132.
3) QUANTITY OR SCOPE: Estimated Quantities over 4 years 2 247 900.
Estimated cost excluding VAT:
Range: between 3 000 000 and 3 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 3
TITLE: Various Machine Badges
2) COMMON PROCUREMENT VOCABULARY (CPV): 39561132.
3) QUANTITY OR SCOPE: Estimated Quantities over 4 years 4 029 500.
Estimated cost excluding VAT:
Range: between 2 000 000 and 2 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 4
TITLE: Various Hand Embroidered Badges
2) COMMON PROCUREMENT VOCABULARY (CPV): 39561132.
3) QUANTITY OR SCOPE: Estimated Quantity over 4 years 339 400.
Estimated cost excluding VAT:
Range: between 700 000 and 1 000 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 5
TITLE: Various Woven Badges
2) COMMON PROCUREMENT VOCABULARY (CPV): 39561132.
3) QUANTITY OR SCOPE: Estimated Quantities over 4 years 1 360 560.
Estimated cost excluding VAT:
Range: between 300 000 and 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 6
TITLE: Various Nurses Badges
2) COMMON PROCUREMENT VOCABULARY (CPV): 35123400.
3) QUANTITY OR SCOPE: Estimated Quantities over 4 years 2000.
Estimated cost excluding VAT:
Range: between 3 000 and 5 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) Is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay means
which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal
organisation as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) Appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
A statement of good standing will be required. Full details of the
requirements will be stated in the Pre-Qualification Questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(b) A list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator;
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
Minimum level(s) of standards possibly required:
The Authority will require potential suppliers to be certified to ISO
9001:2008 (or acceptable alternative) including production, design and
development. A PQQ will be issued to all applicants detailing the
Authority's full requirements in this area.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: Defence
Clothing (DC) will conduct a Pre-Qualification exercise and a
Pre-Qualification Questionnaire(PQQ) will be issued both electronically
and in hard copy to those companies from which an expression of interest
has been recieved by 23:59 hours on 16.11.2009. It is planned to issue the
PQQ on expression of interest which will include draft copies of
specifications. This must be completed and returned to DC in both
electronic and hard copy format by the date indicated. The electronic copy
should be provided in Microsoft Word 2003 on a CD. Only those companies
that can demonstrate a sufficient level of competence against the
Authority's Pre-Qualification criteria will be considered for inclusion in
the tender panel this will be a maximum of 8 for each lot based on
evaluation ranking.Those companies that fail on the pass/fail criteria
stated in Part 2 of the PQQ will be immediately excluded and no further
consideration will be given. The pass/fail criteria in Part 2 of the PQQ
will be: Economic and Financial Standing, Financial viability based on
evaluation of the latest three years audited accounts (companies that are
deemed to be high risk will be immediately excluded) and Quality
Accreditation. The following topics will be further used as PQQ criteria
and scored accordingly to determine the technical capability of companies
to be invited to tender.: abilty to deliver quality in volume production,
supply chain management, risk management, past experience and performance
on contracts for similar volume requirements and sustainable procurement.
Subject to all the essential requirements being met only companies that
achieve an overall score of 70 % or more in their PQQ response for the
lot(s) in which interest is expressed will be invited to tender. This will
be a maximum of 8 based on the evaluation ranking and a minimum 0f 5.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: Yes.
Yes. A Reverse Auction, conducted using electronic means, may be used as
part of the procurement process for this requirement. Specific relevant
information on Reverse Auction usage will be given in the Invitation to
Tender.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
DC3b/3520.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
16.11.2009 - 23:59.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: There will be a requirement for the
successful supplier to have the capability to undertake some development
work to accommodate product improvements to current or new into service
badges & buttons. Consequently ISO 9001:2008 accreditations for
production, design and development will be required. The Authority will
own all specifications. The announcement of a future requirement is not to
be construed as confirmation that a tender/contract will subsequently be
issued; annoucements are for information only. Thus the issue of a
possible future purchase notice, or the issue of an invitation to tender,
is not to be construed as a commitment by the MoD to place an order as a
result of the tendering exercise or at a later stage. Any expenditure,
work or effort undertaken prior to contract award is a matter solely for
the commercial judgement of potential suppliers. Supplier Development
Scheme – Supplier and Customer Performance Measurement (S & CPM). The
Supplier and Customer Performance Measurement (S & CPM) process is a tool
to provide a consistent means of capturing and reporting performance
achievement across MoD-wide business against pre-determined and agreed
activities at various times throughout the life of a contract. Its purpose
is to aid the relationship between the Mod and Industry at all levels of
the business by a better understanding of the actual performance achieved
whilst under contract. Companies should note that this process will be a
feature of any contracts that may be awarded in respect of this possible
requirement. In submitting an expressions of interest, interested
companies are to confirm their willingness to enter into this process in
the event that they are invited to submit a tender and/or offered a
contract. Further information on the S & SPM can be found on the MoD
Acquisition Operating Framework (AOF) Tactical Layer, Commercial and from
DSR-SD1@mod.uk. The Authority is currently reviewing its supply chain for
clothing and associated products, and there is a possibility that a New
Clothing Solution (NCS) may be introduced during the period of the
proposed Framework Agreement. If transition arrangements to the NCS
contract overlap the proposed Framework Agreement the Authority may
require delivery of Badges & Buttons to the NCS provider, or require the
supplier to meet the demands raised by the NCS provider, or assign or
novate the Framework Agreement to the NCS provider, or significantly
reduce or cease demands from the framework. The decision on how to
assimilate the proposed framework with NCS will be made if and when the
NCS project is approved, and will be based on value for money and the
integration risks Tracker Reference: TKR-20091016-DCB-1249773 GO
Reference: GO-20091016-DCB-1249774.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Defence Clothing (DC),
DE&S.
Body responsible for mediation procedures:
Defence Clothing (DC), DE&S.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Defence Clothing (DC), DE&S.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 16.10.2009.
Please note that this notice is for your information only.
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