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UK-Torfaen: personal computers

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   TORFAEN
Notice/Contract Number:   eu:289310-2009
Publication Date:   Oct 17, 2009
Deadline:   Nov 30, 2009
Buyer:   TORFAEN CBC - OPERATIONAL ICT
Original Language:   English

Contact Information
Address:   TORFAEN CBC - OPERATIONAL ICT
TORFAEN, Gwent Valleys
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2110 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 201/2009, #289310-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Torfaen CBC - Operational ICT,
Torfaen County Borough Council, ICT Operations, County Hall, Cwmbran,
Attn: Martin Campbell, UK-Torfaen NP44 2WN. Tel. +44 1633647435. E-mail:
martin.campbell@torfaen.gov.uk. Fax +44 1633648313.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply and installation of personal computers into domestic housholds
within the Torfaen area.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Various domestic households within the Torfaen
area.
NUTS code: UKL16.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Supply and
installation of 500 PCs into domestic households within the Torfaen area
as part of the digital inclusion programme (Universal Home Access as it is
known in Torfaen), using grant money from the Welsh Assembly Government
(WAG) over 2 financial time periods, the first ending 31.3.2010 and the
second ending 31.3.2011.
II.1.6) Common procurement vocabulary (CPV): 30213000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: 250 PCs for delivery during the period
ending 31.3.2010 and another 250 for delivery during the period 1.4.2010
to 31.3.2011.
Estimated value excluding VAT: 275 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
11.1.2010. Completion: 31.3.2011.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The first 250 installations must be completed and invoiced before the 31st
March 2010 - the exact date to be confirmed during the contract award
period.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, whose affairs are being administered by the
courts, who has entered into an arrangement with creditors or who is in
any analogous situation arising from a similar procedure under national
laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding-up or administration by the courts or for an
arrangement with creditors or is the subject of any other similar
proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct
by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under the provisions of the Directive on the criteria for
qualitative selection.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) bank statement
and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(b) a list of principal deliveries effected or services provided in the
last 3 years and evidence of delivery;
(c) an indication of technicians or technical bodies involved;
(e) educational and professional qualifications of the supplier and staff
responsible for performing the contract;
(i) details of any intended sub-contracting arrangements.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
T.4021.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 16.11.2009 - 17:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
30.11.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Until: 8.2.2010.
IV.3.8) Conditions for opening tenders: Date: 1.12.2009 - 10:00.
Place: County Hall, Cwmbran.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: Yes.
Reference to project(s) and/or programme(s): Universal Home Access (UHA)
for domestic households within the Torfaen area.
VI.3) ADDITIONAL INFORMATION: All Expressions of Interest (EOI) must be
submitted by e-mail to Martin Campbell - see e-mail address elsewhere in
this notice.
Buy4Wales Reference Number: 18877.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: [his authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have 2 working days from the notification of
the award decision to request additional debriefing and that information
has to be provided a minimum of 3 working days before the expiry of the
standstill period. Such additional information should be required from
martin Campbell contact details as above.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 15.10.2009.
Please note that this notice is for your information only.
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