UK-London: sewage, refuse, cleaning and environmental services

Request For Proposals

Country:

United Kingdom

City/Locality:

LONDON

Notice/Contract Number:

eu:286709-2009

Publication Date:

Oct 15, 2009

Deadline:

Dec 4, 2009

Buyer:

DEFRA

Original Language:

English

Address:

DEFRA
LONDON, UNITED KINGDOM
United Kingdom

Web Site:

www.defra.gov.uk

view in:

Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 199/2009, #286709-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): DEFRA, Nobel House, 17 Smith
Square, Contact: Beau Morgan, Attn: Beau Morgan, UK-London SW1P 3JR. Tel.
+44 2072385623. E-mail: beau.morgan@defra.gsi.gov.uk. Fax +44 2072381655.
Internet address(es):
General address of the contracting authority: www.defra.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Environment.
Other: Food and Rural Affairs.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Advisory Services & Technical Support for the Clean Air Act 1993.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: United Kingdom.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Clean Air
Act 1993 controls smoke and other emissions from domestic and small
industrial sources and gives local authorities powers to create smoke
control areas. Users of fuels and/or appliances can apply for an
authorisation to use fuels in smoke control areas, and/or an exemption for
appliances to enable the burning of ‘unauthorised fuels’ (i.e. inherently
smoky fuels such as house coal or wood).
It must be proven that the fuels can burn on an open grate without
producing unacceptable emissions of smoke, or that a specific appliance
can burn a particular unauthorised fuel without producing any smoke or a
substantial quantity of smoke. Manufacturers of fuels and appliances
seeking authorisation and exemption are required to submit their products
for testing against certain British Standards or international equivalents
for comparison with limit values given in British Standards.
The successful operator of this contract will be required to provide
guidance to appliance/fuel manufacturers on the application process for
exemptions/authorisations. The contractor will also provide impartial
assessment of applications for authorisation or exemption of fuels or
appliances and provide recommendations to Defra and the Devolved
Administrations.
II.1.6) Common procurement vocabulary (CPV): 90000000, 90700000,
90731000, 90731100, 90731300, 90731400.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The Clean Air Act 1993 controls smoke
and other emissions from domestic and small industrial sources and gives
local authorities powers to create smoke control areas. Users of fuels
and/or appliances can apply for an authorisation to use fuels in smoke
control areas, and/or an exemption for appliances to enable the burning of
‘unauthorised fuels’ (i.e. inherently smoky fuels such as house coal or
wood).
It must be proven that the fuels can burn on an open grate without
producing unacceptable emissions of smoke, or that a specific appliance
can burn a particular unauthorised fuel without producing any smoke or a
substantial quantity of smoke. Manufacturers of fuels and appliances
seeking authorisation and exemption are required to submit their products
for testing against certain British Standards or international equivalents
for comparison with limit values given in British Standards.
The successful operator of this contract will be required to provide
guidance to appliance/fuel manufacturers on the application process for
exemptions/authorisations. The contractor will also provide impartial
assessment of applications for authorisation or exemption of fuels or
appliances and provide recommendations to Defra and the Devolved
Administrations.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Deposits and guarantees may be
required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: The Contracting
Authority's term and conditions of payment will apply. Further information
will be provided in the tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Where a consortium bid is submitted a
single lead contractor must be nominated and each supplier would be
required to be jointly and severally liable under the contract. There must
be a designated prime contractor.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Additional Terms, General Conditions and Schedules to the Additional Terms
will apply.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Information
and formalities necessary for evaluating if requirements are met:
Interested suppliers responding to this notice will be sent an Invitation
to Tender (ITT) document to provide information about their financial and
economic standing, technical capacity and ability as well as how they
would deliver the specification outputs and the detailed costs associated
with these activities. Full details are set out in the tender
documentation.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Information provided in
this section will be used by the Authority to determine whether there is
any evidence indicating a significant risk to the Authority that the
tenderer will be unable to provide the goods and/or services required over
the period of the contract.
Normally evidence is obtained from Dun & Bradstreet (D&B) Comprehensive
Reports which include D&B’s latest rating for organisations. The D&B
rating has two parts: financial strength and risk of business failure.
Financial strength is based on tangible net worth and is rated on a scale
of 5A (strongest) to H (weakest) and there are also classifications for
negative net worth and net worth undetermined (insufficient information).
Financial strength will be assessed relative to the estimated annual
contract value. The Authority would normally regard a financial strength
of less than 2 times the estimated annual contract value as indicating an
inadequate economic and financial standing for the purposes of this
procurement. Risk of business failure is rated on a scale of 1 (minimal)
to 4 (significant) and there is also a classification of insufficient
information. The Authority would normally regard a risk of business
failure of 4 as indicating inadequate economic and financial standing for
the purposes of this procurement.
If a D&B report is not available, then the other financial information
provided will be used internally by the Authority to calculate measures
of, and determine trends in the tenderers operating performance, liquidity
and financial structure. For this purpose, some or all of the following
financial indicators and ratios will be calculated:
— operating performance: Growth or reductions in sales, gross profit,
operating profit, profit before tax and earnings before interest, tax,
depreciation, amortisation, exceptional items and profit/loss on sale of
businesses (EBITDA),
— liquidity: net current assets, movement in cash flow from operations,
working capital and quick ratios, and average collection and payment
periods,
— financial structure: gearing ratios and interest cover.
The Authority reserves the right to use other indicators and ratios if
considered appropriate. Evidence indicating a significant risk will
include that a higher proportion of these indicators and trends are
consistently adverse.
Additionally turnover will be compared against contract value. A higher
value of the ratio of estimated contract value to turnover will be
evaluated as a higher risk.
If any tenderer is assessed as higher risk, the Authority reserves the
right to seek further clarification including information relating to its
ultimate parent company, if any.
1. Please enclose a set of the last 3 audited accounts for your own
organisation and the holding and/or ultimate parent and your
organisation’s subsidiaries (if applicable). If you cannot provide the
last 3 years audited accounts, please provide a copy of your most recent
business plan, budget or similar document.
2. Please provide details of the overall turnover, profit and, if
possible, Environmental Services – related work of the business in the
previous three financial years.
3. Please describe to the extent possible, the financial implications of
any event that has occurred between the end of the period covered by the
accounting information provided in question 1 and the current date, that
would have been disclosed in the accounts, had the accounts been formally
approved on the current date.
Please note that if your organisation is a subsidiary of a group, the
information requested above should be provided for both the subsidiary and
the ultimate parent company.
4. The Authority may require parent company and/or other guarantees of
performance and financial standing. Please confirm your organisation’s
willingness to arrange for a guarantee or a performance bond if considered
appropriate. This information will be taken into account if the
information evaluated in question 1 includes information relating to your
parent company.
5. Please describe any significant financial or business factors that may
have an impact on your organisation’s business in the foreseeable future,
for example proposed takeovers and mergers or
rationalisations/reorganisations.
6. Financial reports: Please submit a current Comprehensive Report from
Dun & Bradstreet for your organisation and ultimate parent company (if
applicable).
Minimum level(s) of standards possibly required: Please refer to ITT.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Please provide each project team member’s relevant experience in meeting
the requirements of this work, the structure of the team and specific
roles. Please provide Curriculum Vitaes for the Project Manager, their
deputy and all team members for this project (please do not exceed 2 sides
of A4 for each CV). CV’s are not scored.
Please demonstrate the experience and capability of your organisation in
areas directly relevant to this contract. Please describe and list all
relevant certifications (UKAS etc) accreditations and other relevant
documentation to support your organisation’s approach in performing this
contract. Copies of Certificates should be included in an Annex.
Minimum level(s) of standards possibly required:
Please refer to ITT.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
RMP5495.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 27.11.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.12.2009 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: yes.
Tenders will be opened by qualified members of Defra's Procurement and
Contracts Division.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Tenders and all supporting documentation
for the contract must be priced in sterling and written in English.
Any agreement entered into will be considered a contract made in England
according to English law and will be subject to the exclusive jurisdiction
of the English courts.
The Contracting Authority is not liable for any costs incurred by those
expressing an interest in tendering for the contract opportunity.
The Contracting Authority reserves the right to terminate the procurement
process (or part of it) to change the basis of and procedures for the
procurement process at an time. or to procure the contract by alternative
means.
The most economically advantageous or any tender will not automatically be
accepted.
The Contracting Authority reserves the right to approve any and all
subcontracting appointments the successful applicant may make when
providing the supplies under any resultant contract.
The Contracting Authority is purchasing on behalf of the UK Government and
it's Devolved Administrations.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: As in I.1.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Any appeal under this process should be addressed to the
contact in I.1.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: As in I.1.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 13.10.2009.

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UK-London: sewage, refuse, cleaning and environmental services

Request For Proposals

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