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UK-Swindon: fitness equipments

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   SWINDON
Notice/Contract Number:   eu:283047-2009
Publication Date:   Oct 13, 2009
Deadline:   Nov 30, 2009
Buyer:   SWINDON BOROUGH COUNCIL
Original Language:   English

Contact Information
Address:   SWINDON BOROUGH COUNCIL
SWINDON, Swindon
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2110 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 197/2009, #283047-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Swindon Borough Council, Civic
Offices, Euclid Street, Attn: Mr David Maine, UK-Swindon SN1 2JH. Tel. +44
1793445569. E-mail: dmaine@swindon.gov.uk. Fax +44 1793445569.
Further information can be obtained at: As in above-mentioned contact
point(s).
Tenders or requests to participate must be sent to: Swindon Borough
Council Law & Democratic Services, Civic Offices Euclid Street, UK-Swindon
SN1 2JH.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
Recreation, culture and religion.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Swindon: provision and maintenance of fitness equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Within the Borough of Swindon.
NUTS code: UKK14.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 313 000 and 750 000 GBP.
II.1.5) Short description of the contract or purchase(s): Swindon Borough
Council seeks suitably experienced companies to provide and maintain
replacement fitness equipment for the health & fitness gym at the Link
Sports Center in the first instance, then will be able to provide further
replacement fitness equipment and maintenance to other Sports Centers over
the 4 year term as and when requested to do so if further needs
arise.Companies will be required confirm in any submission that spares and
support will be availible for a minimum of 5 years afer installation.
Companies wishing to tender will need to be able to provide a
comprehensive range of state-of-the-art cardiovascular, fixed weight and
free-weight resistance equipment suitable for use within a busy health &
fitness gym.
Cardiovascular equipment will need to include treadmills, upright and
recumbent cycles, elliptical cross trainers, steppers, rowers and upper
body ergo meters. Fixed weight resistance equipment will need to cover all
major muscle groups. All cardiovascular equipment (with the exception of
rowers) and all fixed-weight resistance equipment must offer users a
consistent style of screen for ease of use.
Suppliers should be able to offer integrated IT and retention-related
solutions on all equipment and integrated TVs and IPod docking on all
cardiovascular equipment (with the exception of rowers). The ability to
provide the fitness equipment will need to be backed up with a proven
track record in providing the highest levels of customer care and service
to meet the needs of a successful gym operating in many diverse markets.
Fitness equipments.Fitness weights.Gymnasium equipment.Repair and
maintenance work in connection with sports facilities.Repair and
maintenance services.Maintenance of information technology
equipment.Repair and maintenance services for non-electrical
machinery.Miscellaneous repair and maintenance services.
II.1.6) Common procurement vocabulary (CPV): 37440000, 37442500,
45212290, 50312610, 50531000, 37420000, 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment shall be
based on monthly consolidated billing utilising the framework agreement.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Please refer to the Request (tender) for further information.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Please refer to the Request (tender) for further information.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
Please refer to the Request (tender) for further information.
Minimum level(s) of standards possibly required: Please refer to the
Request (tender) for further information.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
Please refer to the Request (tender) for further information.
Please refer to the Request (tender) for further information.
Minimum level(s) of standards possibly required:
Please refer to the Request (tender) for further information.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 26.11.2009.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
30.11.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Please refer to the Request (tender) for
further information.
GO reference: GO 09100928/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Body responsible for
mediation procedures:
Swindon Borough Council, Civic Offices, Euclid Street, UK-Swindon SN1 2JH.
URL: www.swindon.gov.uk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 9.10.2009.
Please note that this notice is for your information only.
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