UK-Llanrwst: agricultural, forestry, horticultural, aquacultural and apicultural services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LLANRWST
Notice/Contract Number:   eu:280530-2009
Publication Date:   Nov 12, 2009
Deadline:   Nov 18, 2009
Buyer:   FORESTRY COMMISION
Original Language:   English

Contact Information
Address:   FORESTRY COMMISION
LLANRWST , WALES  
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 195/2009, #280530-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Nov 12, 2009


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities
EU Official Journal Publication: 218/2009, #313713-2009
Referenced Document Number: 280530-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Forestry Commision, Forestry
Commission, Gwydyr Uchaf, Llanrwst, Conwy, Contact: Tony Westley,
UK-Llanrwst LL26 0PN. Tel. +44 8456040845. E-mail:
tony.westley@forestry.gsi.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
URL: http://www.forestry.gov.uk.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Education.
Environment.
Recreation, culture and religion.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
WSO Pre-Plant Treatment and Plant Collection and Delivery Contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: Forestry Commission Land.
NUTS code: UKL.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Forestry
Commission will be awarding this contract to a supplier who will be able
to provide the specific services as part of the contract. This will
include the Electrodyne treatment of bare root planting stock at the
Forestry Commissions Maesnewyddion depot near Betws y Coed, North Wales.
And the collection of plants from Delamere Nursery in Cheshire, and the
delivery of plants throughout Wales.
There will be one contractor appointed for this contract. We anticipate
that the Contract will start on 1.10.2010 for initially 2 years with an
option to extend for a further 2 years, reviewed annually (2+1+1 ).
II.1.6) Common procurement vocabulary (CPV): 77000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: You should be able to carry out the
electrodyne treatment of up to approximately 2 000 000 per year of bare
root plant stocks of various species and within the size range of
approximately 20-60 cm in height and with root collar diameters of between
3-8 mm.
Trees to be treated with ALPHA C 6ED, or if a subsitute is used it must be
agreed by the FC.
There must be a minimum of one qualified person (PA 12) present at the
electrodyne whilst the machine is being operated.
Approximate number of plants, both for treatment and delivery only, to be
collected from Delamere Nursery is up to 3 800 000. In a time period of
between October and April each year.
Contract holder to ensure suitable transport is available at all times to
collect and deliver trees in line with contract requirements.
Before submitting a Pre-qualification Questionnaire potential bidders
should note the following and consider whether the scope of operations is
appropriate to their organisation:
— The nature of the works can be unpredictable, due to weather conditions,
— Delivery is spread over a large geographic area,
— The contractor is expected to be available 7 days a week,
— Plants to be treated not more than 24 hours before date of dispatch.
Estimated value excluding VAT:
Range: between 200 000 and 325 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.10.2010. Completion: 31.3.2014.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: The Forestry
Commission aims to pay 30 days from receipt of a valid invoice unless
otherwise stated in the tender documentation.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Each
supplier must complete a full detailed supplier evaluation questionnaire
before being shortlisted to tender.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Limited financial
information will be requested during the pre-qualifiaction. For those
pre-qualifying a credit assessment will be undertaken.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Each supplier must complete a full detailed supplier evaluation
questionnaire before being shortlisted to tender.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
Each supplier must complete a full detailed supplier evaluation
questionnaire before being shortlisted to tender.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Objective criteria for choosing the limited
number of candidates: Scoring Matrix.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
431.RS.00672.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
18.11.2009 - 13:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Buy4Wales Reference Number: 18553.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Head of Procurement,
Forestry Commission, Silvan House, 231 Corstophone Road, UK-Edinburgh EH12
7AT. E-mail: eric.holmes@forestry.gsi.gov.uk. Tel. +44 1313340303.
Body responsible for mediation procedures:
The Chartered Institute of Arbitrators, 12 Bloomsbury Square, UK-London
WC1A 2LP. E-mail: info@arbitrators.org. Tel. +44 2074127444.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Forestry Commission will incorporate a minimum of 10
calendar days standstill period at the point of information on the award
of the contract is commuicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authorirty before the contract is entered into. Applicants have 2 working
days from the notification of the award decision to reqeust additional
debriefing and that information has to be provided a minimum of 3 working
days before the expiry of the standstill period. Such additional
information should be requested from: Procurement Services, Finance,
Forestry Commission, Victoria House, Victoria Terrace, Aberystwyth, SY23
2DQ, UNITED KINGDOM.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 7.10.2009.


Forestry Commision, Forestry Commission, Gwydyr Uchaf, Llanrwst, Conwy,
Tony Westley, UK-LL26 0PN Llanrwst. Tel. +44 8456040845. E-mail:
tony.westley@forestry.gsi.gov.uk.
(Supplement to the Official Journal of the European Union, 9.10.2009,
2009/S 195-280530)
RE: CPV: 77000000.
Agricultural, forestry, horticultural, aquacultural and apicultural
services.
Other additional information
Term of the Contract.
The contract will be a 1+1+1+1 rather than as originally published 2+1+1.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.