UK-Coventry: food, beverages, tobacco and related products

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   COVENTRY
Notice/Contract Number:   eu:278879-2009
Publication Date:   Oct 8, 2009
Deadline:   Nov 20, 2009
Buyer:   COVENTRY CITY COUNCIL
Original Language:   English

Contact Information
Address:   COVENTRY CITY COUNCIL
COVENTRY , UNITED KINGDOM  
United Kingdom
Web Site:   www.coventry.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2110 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 194/2009, #278879-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Coventry City Council, The
Council House, Earl Street, UK-Coventry CV1 5RR. Tel. +44 2476833768.
E-mail: pauline.day@coventry.gov.uk. Fax +44 2476833816.
Internet address(es):
General address of the contracting authority: www.coventry.gov.uk.
Address of the buyer profile: www.coventry.gov.uk/buyerprofile.
Further information can be obtained at: Coventry City Council, 4th Floor,
Christchurch House, Greyfriars Lane, Attn: Pauline Day, UK-Coventry CV1
2QL. Tel. +44 2476833768. E-mail: pauline.day@coventry.gov.uk. Fax +44
2476833816. URL: www.coventry.gov.uk/procurement.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
www.coventry.gov.uk/etendering. URL: www.coventry.gov.uk/etendering.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Coventry: general groceries, frozen foods and confectionery.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Sites as directed Coventry and Solihull area and
potentially other public sector authorities in the West Midlands and
Central Buying Consortium.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Duration of the framework
agreement: Duration in months: 48.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 13 553 400 GBP.
II.1.5) Short description of the contract or purchase(s): Food,
beverages, tobacco and related products. Miscellaneous food products.
Miscellaneous food products and dried goods. Deep-frozen products.
Confectionery. Frozen fish, fish fillets and other fish meat. Frozen fish
products. Frozen potatoes. Diced, sliced and other frozen potatoes. Frozen
vegetables. Miscellaneous food products and dried goods. Food mixes.
Processed food products. UNITED KINGDOM.
II.1.6) Common procurement vocabulary (CPV): 15000000, 15896000,
15890000, 15842300, 15220000, 15800000, 15311000, 15311200, 15331170,
15890000, 15893100, 15894000, 15229000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Coventry City Council and Solihull
Metropolitan Borough Council wish to contract for the provision of the
supply and distribution of general groceries, frozen foods and
confectionery. See tender documents for collaborative arrangements with
West Midlands and Central Buying Consortia authorities.
Estimated value excluding VAT: 13 553 400 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
If any of the above applies, please provide details in your tender
submission.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: See tender document
stage 1. Tenderers must have economic and financial capacity for the
Lot(s) they are tendering for.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
See tender document.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
This is an electronic tender. Please register, if you have not already
done so, at www.coventry.gov.uk/etendering to download the tender
document.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
20.11.2009 - 16:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: Date: 23.11.2009 - 09:30.
Place: This is an electronic tender.
Persons authorised to be present at the opening of tenders: yes.
Designated Tender Opening Officer (electronic).
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: GO reference: GO 09100631/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have 2 working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section 1.1.
If an appeal regarding the award of a contract has not been successfully
resolved the (for Public Sector) Public Contracts Regulations 2006 (SI
2006 No 5) provide for aggrieved parties who have been harmed or are at
risk of harm by a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought
promptly (generally within 3 months). Where a contract has not been
entered into the court may order the settling aside of the award decision
or order the authority to amend any document and may award damages. If the
contract has been entered into the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 6.10.2009.
Please note that this notice is for your information only.
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