Search      Advanced Search

PL-Warsaw: purchase of services for HP equipment and VMware software

Request For Proposals

General Information
Country:   Poland
City/Locality:   WARSAW
Notice/Contract Number:   eu:276476-2009
Publication Date:   Oct 7, 2009
Deadline:   Nov 27, 2009
Buyer:   FRONTEX
Original Language:   English

Contact Information
Address:   FRONTEX
WARSAW
Poland
Web Site:   http://www.frontex.europa.eu

Goods, Works and Services

 

Summary

      view in:

Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 193/2009, #276476-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

      view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Frontex, Rondo ONZ 1, Attn:
Procurement Unit, PL-00-124 Warsaw. Tel. +48 225449500. E-mail:
procurement@frontex.europa.eu. Fax +48 225449501.
Internet address(es):
General address of the contracting authority:
http://www.frontex.europa.eu.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
European institution/agency or international organisation.
Public order and safety.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Purchase of services for HP equipment and VMware software.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Main site or location of works: Frontex office, Rondo ONZ 1, 00-124
Warsaw, POLAND.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Servicing of HP
equipment and VMware software possessed by Frontex.
II.1.6) Common procurement vocabulary (CPV): 50300000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Servicing of HP equipment and VMware
software possessed by Frontex.
II.2.2) Options: Yes.
Description of these options: 36-month contract renewable on request of
Frontex for 1 additional 1-year period.
Number of possible renewals: 1
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 12 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See Article I.4 of
the draft contract (Annex VII).
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
General terms and conditions for IT contracts.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: A
certificate of professional or commercial registration, imposed by the
country in which the tenderer is established. If the tenderer is not
required or permitted to enrol in such a register for reasons of his
statute or legal status, an explanation should be provided.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: The tenderer shall
provide evidence of its economic and financial capacity to perform the
contract as follows:
a) the tenderer shall provide Frontex with its balance sheets for the past
2 financial years, on condition that the publication of balance sheets is
stipulated by the legislation on firms in the country where the tenderer
is established;
b) the tenderer shall provide Frontex with a declaration of the total
turnover and the turnover on the services specified in the contract
carried out over the past 3 years. The turnovers shall indicate a minimum
amount of 100 000 EUR of similar business contracted (per each year over
the past 3 years) in previous years by the tenderer.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
The tenderer shall provide evidence of its technical and professional
capacity to perform the contract by providing Frontex with:
a) a brief description of its economic activity related to this call for
tenders, together with a list of contracts performed in the past 3 years,
with sums, dates and recipients;
b) the evidence that the tenderer is already established as a recognised
legal entity and is registered in a relevant professional or trade
register;
c) a letter signed by the authorised person or a certificate issued or
countersigned by the recipient to demonstrate the proper performance of
the contracts listed above;
d) at least 3 reference letters issued and signed by the purchaser
confirming good quality of the services provided;
e) a certificate of professional or commercial registration imposed by the
country in which the tenderer is established. If the tenderer is not
required or permitted to enrol in such a register for reasons of his
statute or legal status, an explanation should be provided.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
Frontex/OP/186/2009.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 27.11.2009 - 16:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
27.11.2009 - 16:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Spanish. Danish. German. Greek. English. French. Italian. Dutch.
Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian.
Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 3 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 4.12.2009 - 10:00.
Place: Frontex office, Warsaw, POLAND.
Persons authorised to be present at the opening of tenders: yes.
Tenderer's representatives are welcome. Please inform Frontex via e-mail:
procurement@frontex.europa.eu about your participation. A maximum of 1
representative per tenderer may attend the opening session. Their
participation shall be restricted to an observer's role.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of the First
Instance of the European Communities, rue du Fort Niedergrünewald, L-2925
Luxembourg. E-mail: CFI.Registry@curia.europa.eu. Tel. +352 4303-1. URL:
http://curia.europa.eu. Fax +352 4303-2100.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 25.9.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.