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UK-Leeds: waste-treatment plant construction work

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LEEDS
Notice/Contract Number:   eu:275286-2009
Publication Date:   Oct 3, 2009
Deadline:   Nov 23, 2009
Buyer:   LEEDS CITY COUNCIL
Original Language:   English

Contact Information
Address:   LEEDS CITY COUNCIL
LEEDS, Leeds
United Kingdom
Web Site:   www.leeds.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2240 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 191/2009, #275286-2009
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Leeds City Council,
Procurement Unit 4th Floor West, Civic Hall, Calverley Street, Contact:
Nick Cairns, Attn: Samantha Dean, UK-Leeds LS1 1UR. Tel. +44 1132476667.
E-mail: samantha.dean@leeds.gov.uk. Fax +44 1132474677.
Internet address(es):
General address of the contracting authority: www.leeds.gov.uk.
Address of the buyer profile: http://scms.alito.co.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Waste Treatment and Disposal Contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 16.
Main place of performance: Leeds.
NUTS code: UKE42.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Duration of the framework
agreement: Duration in year(s): 6.
Justification for a framework agreement, the duration of which exceeds
four years: The contract is envisaged to be for a 4 year duration
commencing in 2010. Dependant on the progress of the
procurement/development of the longer term PFI funded facility detailed
above, the Council reserve the right to extend the contract to which this
notice relates to by up to two years.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 30 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Leeds City
Council acting as a Unitary Authority has a statutory duty under 51(1)(a)
of the 1990 Environmental Protection Act to collect and dispose of
Municipal waste materials arising from within the City.
A PFI funded treatment facility is currently being procured and this is
expected to deal with the Authorities residual wastes from 2014. However,
as an entirely separate exercise and in order to deal with a range of
wastes until that point, the Council are now seeking to enter into a new
contractual arrangement with private sector contractors who are able to
provide appropriately licensed facilities for the acceptance and final
disposal and/or treatment of a range of municipal wastes from 2010.
Whilst the Council accepts that landfill capacity will be required to
dispose of a proportion of the materials within this contract, we are now
looking to take the management of the municipal waste produced further up
the waste hierarchy by increasing the amount of materials recycled,
re-used and composted to reduce the reliance on landfill and to improve
our National Indicator "NI192" performance. As such we will be keen to
consider recycling, re-use, recovery and composting options within this
tender process. In order to facilitate this, the overall waste arisings
within the contract will be divided into 11 lots to enable different
options to be offered in terms of disposal/treatment methods for each of
the waste streams.
Interested parties are invited to submit bids for one or more of the LOTS
available. It should be noted that where organisations bid for multiple
lots and where more than one facility is offered, then each submission
will be evaluated and awarded separately.
The council will also welcome organisations who may wish to collaborate to
form a consortium with a lead organisation or special purpose vehicle
ultimately contracting with the city council. This does not preclude a
single organisation offering all the services.
It is envisaged that the above approach will provide a framework agreement
for the Council, and whilst there remains the potential that one single
provider could be awarded the entire tonnage available, bidders should
note that it is not guaranteed. In all likelihood we expect the tonnages
to be awarded to a number of bidders on a LOT basis where they may win
single or multiple LOTS. Similarly there remains the potential for each
LOT to be split between one or more bidders.
The contract is envisaged to be for a 4 year duration commencing in 2010.
Dependant on the progress of the procurement/development of the longer
term PFI funded facility detailed above, the Council reserve the right to
extend the contract to which this notice relates to by up to two years.
The Council will endeavour to keep successful contractors updated
regarding this issue throughout the contract term. Tenderers should also
note, that if the Council wish to carry out new services at the end of
this contract, which are a repetition of the services detailed in this
notice, then those additional services may be awarded using the negotiated
procedure without the publication of a further notice.
Contractors are invited to offer facilities whereby the following options
can come forward:-.
— The Council will deliver materials directly in order for those materials
to be treated/sorted with a view to maximising recycling/reuse
opportunities which will contribute to the Councils NI192 performance. In
this case the prices submitted shall include all subsequent transfers of
saleable outputs and disposal of residues.
— The Council will deliver materials directly to a bulking facility for
onward transfer to other treatment/sorting/disposal sites. In this case
the Contractor will be responsible for all aspects of onward
transportation and all costs relating to that transfer shall be included
in the prices submitted,
— The Council will deliver materials directly to their end destination for
disposal.
In any case all prices tendered will be a fixed gate fee to the Council
for all materials delivered and irrespective of whether the contractor
will need to undertake further segregation/transportation.
The evaluation team will give consideration to quality and price aspects
of each tender submission and the full details of the evaluation criteria
will be provided within the tender documentation. Bidders should note that
the proximity principle and geographical location of sites offered will
form part of that evaluation. The Council wishes to make it clear that
they welcome bids from organisations based outside of the UK, however the
Councils own operational/logistical ability in terms of collection
systems, dictates that the delivery sites offered are preferably within 10
miles of the boundary of Leeds Metropolitan District.
An important feature of this contract will be the requirement for
successful organisations to achieve Key Performance Indicators (KPI’s)
relating to delivery of the services. The performance related damages will
be applied for repeated or significant failures in terms of meeting those
KPI’s. These KPI’s and the matrix of performance related damages will be
provided within the tender documentation.
Although Leeds City Council will be the local authority for the purposes
of this procurement one or more Partners of Leeds City Council or any of
the other local authorities in the Yorkshire and the Humber region may
choose to access the concluded framework agreement and order services,
without creating any obligation on behalf of any of them to do so. Where
any such local authority elects to place an order under the framework
agreement a legally binding contract shall be created between the
particular local authority and the contractor at that time to which the
terms of this framework agreement will apply. In relation to any other
public sector organisations who have their headquarters in the Yorkshire
and Humber region, they may also place orders under this framework
agreement whereupon a legally binding contract shall be created between
the particular public sector organisation and the contractor at that time
to which the terms of this framework agreement will apply. As the
procuring authority, Leeds City Council will have priority over any other
Authority or any other body for the use of any capacity available at the
facilities offered by bidders through this procurement.
The Transfer of Undertakings (Protection of Employment) Regulations 2006
("the TUPE Regulations") may apply. Leeds City Council is unable to advise
contractors as to whether it applies and we recommend contractors seek
their own legal advice in respect of this matter.
The following notice documentation will hopefully answer most questions
regarding this procurement, however if potential bidders do wish to
ascertain further information prior to completion of the Pre Qualification
Questionnaire (attached) the Council will be hosting a bidders day on
4.11.2009 at:
Holiday Inn Garforth,
Wakefield Road, Leeds, LS25 1LH. UNITED KINGDOM.
It is envisaged that there may be a significant interest in this project
and as such, attendance at the bidders day is being limited to two
representatives per organisation.
To confirm your attendance for this event please respond by 8:00 am on
Monday the 12.10.2009 by emailing: recyclingandwaste@leeds.gov.uk Full
details regarding the bidders day including times and an agenda will be
provided by return email.
II.1.6) Common procurement vocabulary (CPV): 45222100, 45232470,
45253800, 45222110, 90000000, 90514000, 90500000, 90533000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: This contract is envisaged to deal with
approximately 300 000-320 000 tonnes of material spread across 11 LOTS.
However these tonnages are not guaranteed arisings as the implementation
of various service developments and awareness raising initiatives may
impact on the tonnages being dealt with under this contract for each lot.
We are unable to provide an accurate overall contract value for the future
provision of the facilities required to deal with the materials. The
tender will not be technology specific and it is envisaged that a range of
new and emerging technologies may come forward as part of the process and
as such a wide range of prices. The estimated value of the contract stated
below is based on the current methods of disposal which is primarily
landfill.
There are 2 LOTS (LOT 9 and LOT 10) which may or may not be a requirement
of this contract dependant on external influences. As such the value of
these waste streams have not been included when calculating the
approximate contract value.
Estimated value excluding VAT: 30 000 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 72 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Residual Mixed Municipal Waste of a Non Hazardous Nature
1) SHORT DESCRIPTION: Materials arising from Leeds City Councils Kurbside
residual waste collection service.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage equals 200 000 tonnes.
LOT NO 2
TITLE: Mixed Municipal Waste
1) SHORT DESCRIPTION: Materials arising from Leeds City Council's bulky
collection service, residual waste from household waste sorting sites,
highways litter arising from street cleansing service, and dry waste trade
collection service.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage equals 40 000 tonnes.
LOT NO 3
TITLE: Offensive Wastes
1) SHORT DESCRIPTION: Offensive wastes arising from council waste
collection service, this will be the non infectious fraction only.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate Annual tonnages equals less than 1 000
tonnes.
LOT NO 4
TITLE: Garden Waste
1) SHORT DESCRIPTION: Materials arising from Leeds City Council's
Kurbside garden waste collection service and household waste sorting
sites.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage currently equates to 30
000 tones, however further service roll outs that will significantly
increase tonnage are planned.
LOT NO 5
TITLE: Inert Soil Rubble and Hardcore
1) SHORT DESCRIPTION: Materials arising from household waste sort sites
and fly tipping.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage equals 15 000 tonnes.
LOT NO 6
TITLE: Gypsum and Plasterboard Products
1) SHORT DESCRIPTION: Materials arising from Leeds City Council's
household waste sorting sites.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage equals 2 000 tonnes.
LOT NO 7
TITLE: Tyres
1) SHORT DESCRIPTION: Materials arising from LCC household waste sort
sites and fly tipping.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage is typically less than 1
000 tonnes.
LOT NO 8
TITLE: Asbestos
1) SHORT DESCRIPTION: Materials arising from Leeds City Council's
asbestos products removal service, and those accepted from the public at a
strategic location.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage is typically less than 1
000 tonnes.
LOT NO 9
TITLE: Gasification Ash or Incinerator Bottom Ash
1) SHORT DESCRIPTION: Potential future arisings of residuals from a
proposed PFI waste treatment facility.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Not known at this time.
5) ADDITIONAL INFORMATION ABOUT LOTS: This potential lot would not come
on stream until at least 2013.
LOT NO 10
TITLE: Incinerator Fly Ash
1) SHORT DESCRIPTION: Potential future arisings of residuals from a
proposed PFI waste treatment facility.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Not known at this time.
5) ADDITIONAL INFORMATION ABOUT LOTS: This potential lot will not come on
stream until at least 2013.
LOT NO 11
TITLE: Residual Waste Arising Created from an existing MRF contract
1) SHORT DESCRIPTION: Residues arising from MRF accepting and separating
paper, cardboard, plastics, steel & Aluminium cans.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45222100, 45232470, 45253800,
45222110, 90000000, 90514000, 90500000, 90533000.
3) QUANTITY OR SCOPE: Approximate annual tonnage equals 5 000 tonnes.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Possibility of the requirement
for bonds and or parent company guarantee.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Please refer to the tender documentation.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Please refer
to the Pre Qualification Questionnaire available from
http://scms.alito.co.uk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Please refer to the Pre
Qualification Questionnaire available from http://scms.alito.co.uk.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Please refer to the Pre Qualification Questionnaire available from
http://scms.alito.co.uk.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated.
Candidates have already been selected: no.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 33.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
LCC8818.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
23.11.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Chief Executive
Directorate, Procurement Unit, Civic Hall, UK-Leeds LS1 1UR. E-mail:
dean.backhouse@leeds.gov.uk. Tel. +44 1132243702. Fax +44 1132478862.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: As detailed in VI 4.1.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: As detailed in VI 4.1.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 1.10.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.