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UK-Glasgow: IT services: consulting, software development, Internet and support

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   GLASGOW
Notice/Contract Number:   eu:275239-2009
Publication Date:   Oct 3, 2009
Deadline:   Nov 20, 2009
Buyer:   LEARNING AND TEACHING SCOTLAND
Original Language:   English

Contact Information
Address:   LEARNING AND TEACHING SCOTLAND
GLASGOW, UNITED KINGDOM
United Kingdom
Web Site:   www.ltscotland.org.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 191/2009, #275239-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Learning and Teaching
Scotland, The Optima, 58 Roberston Street, Contact: Procurement, Attn:
Jayne Rutherford, UK-Glasgow G2 8DU. Tel. +44 1412825139. E-mail:
corporatetenderenquiries@ltscotland.org.uk.
Internet address(es):
General address of the contracting authority: www.ltscotland.org.uk.
Address of the buyer profile: http://publiccontractsscotland.gov.uk/search/
Search_AuthProfile.aspx?ID=AA00295.
Further information can be obtained at: Learning and Teaching Scotland,
Level 9, City House, Overgate, Contact: Procurement, Attn: Sandra Wilson,
UK-Dundee DD1 1UH. Tel. +44 1382443655. E-mail:
corporatetenderenquires@ltscotland.org.uk. URL: www.ltscotland.org.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: Learning and Teaching
Scotland, Level 9, City House,, Overgare, Contact: Procurement, Attn:
Sandra Wilson, UK-Dundee DD1 1UH. Tel. +44 1382443655. E-mail:
corporatetendersubmissions@ltscotland.org.uk. URL: www.ltscotland.org.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Non Departmental Public Body.
Education.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Navision MIS upgrade implementation and support services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
Main place of performance: Glasgow, Dundee.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): LTS has been
using Navision software since 2001 for its Management Information System
(MIS). The last major upgrade to the software was in 2003. This was to
Navision Attain Version 3.6. In May 2008 there was an upgrade to version
3.6(5.00) which enabled Navision to run on Microsoft SQL Server 2005 and
to be used on computers running Vista. However the functionality remained
otherwise unchanged.
LTS would like to upgrade to NAV 2009 to gain the advantages of using the
latest technology. Our current system has been significantly modified.
Preliminary analysis has shown that some but not all of the bespoke work
will need to be carried forward into the NAV 2009 database. Our Navision
system includes the Vorsprung/Miracle Lite payroll system and provision
for upgrading this to run on NAV 2009 and support for this element is also
required.
The size of the Navision database is about 7 Gigabytes. It is used for a
wide variety of functions and at any given time there are usually about 25
users on the system. This includes a mix of users who are on most of the
day eg. finance, customer services, distribution and MIS personnel;
frequent users eg. administrators, project managers and HR staff and
infrequent users eg. ordinary users.
The MIS manager and members of the finance department have considerable
experience with the system. The MIS Manager has extensive experience in
writing complex reports and creating extra functionality using tables and
forms. LTS has a large number of staff members engaged in web development
and a number of personnel with SQL development, SQL administration and ICT
infrastructure expertise.
NOTE: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/
Search_Switch.aspx?ID=166221.
The awarding authority has indicated that it will accept electronic
responses to this notice via a 'Tender Submission Postbox' facility.
Further details of this facility are available at
http://www.publiccontractsscotland.gov.uk/PostBox/
Postbox_Explain.aspx?ID=166221.
II.1.6) Common procurement vocabulary (CPV): 72000000, 48000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The scope of the project includes the
implementation of the upgrade from the current Microsoft Dynamics V 3.6(5)
management information system to Microsoft NAV 2009 and to provide user
training for this. The contractor would also provide support for the new
system for a period of 12 months.
There will be an option for additional requirements to facilitate possible
ad hoc development of new functionality at some point within 1 year after
the initial upgrade is complete. It is estimated this extension would be
up to approx 15 days.
There will be an option to extend the support agreement part of this
contract by 2 x 12 month extensions.
Estimated value excluding VAT: 155 000 GBP.
II.2.2) Options: Yes.
Description of these options: 2 x 12 months - renewal/extension of
maintenance only
Ad hoc development - optional element.
Number of possible renewals: 2
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 12 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
30.3.2010. Completion: 30.6.2010.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide evidence of relevant professional risk indemnity
insurance.
(2) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
Minimum level(s) of standards possibly required: The original accounts
should have been signed and dated by Directors and auditors or marked as
draft. If being submitted electronically, it would be preferable if the
documents were scanned. If you cannot provide these documents, please give
a full explanation.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 15.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
T-09-101.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 19.11.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
20.11.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 9.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: (SC Ref:166221).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Learning and Teaching
Scotland, The Optima, 58 Robertson Street, UK-Glasgow G2 8DU. E-mail:
corporatetenderenquiries@ltscotland.org.uk. URL: www.ltscotland.org.uk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 30.9.2009.
Please note that this notice is for your information only.
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