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UK-Stafford: thermostatic baths and accessories

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:274973-2009
Publication Date:   Oct 3, 2009
Deadline:   Nov 10, 2009
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, West Midlands
United Kingdom
Web Site:   www.staffordshire.gov.uk/purchasing

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 191/2009, #274973-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Staffordshire Purchasing, Wedgwood Building, Tipping Street, Attn:
Caroline Clarke, UK-Stafford ST6 2DH. Tel. +44 1785854653. E-mail:
sp@staffordshire.gov.uk. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/purchasing.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply Delivery Installation and Commissioning of Specialist Baths and
Rise and Fall Sinks.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Staffordshire.
NUTS code: UKG3.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 544,000 and - GBP.
II.1.5) Short description of the contract or purchase(s): The County
Council is looking to appoint a sole provider / providers to supply
deliver complete all pre installation work install and commission
specialist baths and rise and fall sinks in both private dwellings and
County Council establishments throughout the County of Staffordshire on a
call off basis as and when required.
Providers will be expected as part of the contract to complete a joint
site survey with the Occupational Therapist demonstrate the product at the
service users property provide a full written quotation to include all pre
installation work complete pre installation work install and commission
the specialist bath and or rise and fall sink as per the specification and
invoice to the order point on completion. Some circumstances will
necessitate removal of specialist baths and rise and fall sinks and the
provider will be expected to resite into another property where the
service user has moved property.
II.1.6) Common procurement vocabulary (CPV): 42943000, 44411200,
33196200, 44411000, 45332400.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The overall contract value is the value
of both Staffordshire County Councils requirements plus that of
Staffordshire Moorlands District Council, Lichfield District Council,
Tamworth Borough Council, Cannock District Council, South Staffs District
Council, Stafford Borough Council, East Staffs Borough Council and
Newcastle Borough Council. Thereafter the expenditure under this contract
may increase dependant upon other public body collaborative use. As part
of the Governments National Procurement Strategy and the West Midlands
Regional Improvement Efficiency Partnership and Procurement Hub,
collaborative working and supporting other authorities now forms part of
this Councils procurement remit.
This contract may be made available to other Councils and Public Bodies
(e.g. Police, Fire & Rescue Services) within this (or other regions) if
the resultant contract provides best value for another West Midlands (or
potentially East Midlands and other Authorities throughout the Country, in
certain instances). The Councils within the West Midlands area are listed
in the tender documents or alternatively a list of all of the regions LAs
can be found on www.rce.gov.uk.
Estimated value excluding VAT:
Range: between 544,000 and - GBP.
II.2.2) Options: Yes.
Description of these options: Initial contract period 1.5.2010-30.4.2012
with the option to extend for a further period up to 2 x 12 months.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.5.2010. Completion: 30.4.2014.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Variable Height Bath
1) SHORT DESCRIPTION: Supply, Delivery, installation and commissioning of
variable height bath including 3 year warranty.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42943000, 44411200, 44411000,
45332400.
LOT NO 2
TITLE: Variable Height Bath with Integrated Changing Stretcher
1) SHORT DESCRIPTION: Supply, Delivery, installation and commissioning of
variable height bath with integrated changing table / stretcher including
3 year warranty.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42943000, 44411200, 44411000,
45332400.
LOT NO 3
TITLE: Variable Height Bath with Fold Down Sides
1) SHORT DESCRIPTION: Supply, Delivery, installation and commissioning of
variable height bath with fold down sides including 3 year warranty.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42943000, 44411200, 44411000,
45332400.
LOT NO 4
TITLE: Variable Height Bath with Platform
1) SHORT DESCRIPTION: Supply, Delivery, installation and commissioning of
variable height bath with platform including 3 year warranty.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42943000, 44411200, 44411000,
45332400.
LOT NO 5
TITLE: Variable Height Bath with Platform and Additional Height Adjustment
1) SHORT DESCRIPTION: Supply, Delivery, installation and commissioning of
variable height bath with platform and additional height adjustment for
carer including 3 year warranty.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42943000, 44411200, 44411000,
45332400.
LOT NO 6
TITLE: Rise and Fall Sinks
1) SHORT DESCRIPTION: Supply, Delivery, installation and commissioning of
rise and fall sinks including 3 year warranty.
2) COMMON PROCUREMENT VOCABULARY (CPV): 44411000, 45332400.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required by
the grouping of providers but each provider will be required to become
jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any tender
may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations.
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations.
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct.
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate.
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority.
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority.
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information.
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA.
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively.
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities.
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm
The organisation must have a Health & Safety Policy.
The organisation must have an equal opportunities policy.
The organisation must be able to confirm that they are able to obtain
enhanced CRB disclosures for staff.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: The applicant must meet
the minimum set standards of economic and financial standing to service
the term and value of the contract. Financial checks will be undertaken
for applicants using the financial assessors n2check. Applicants will be
assessed according to the level of risk stipulated by n2check. Any
applicant being given an above average risk rating may be disqualified.
The organisation should hold as a minimum the following insurance levels
or be able to provide with their response, a written statement advising
that should they be awarded the contract they will have the required
levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates:
Technical & Service Quality 70 %.
Reliability & Experience 30 %.
Please refer to PQQ documents for sub criteria.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC254 Specialist Baths and Rise and Fall Sinks.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 6.11.2009.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
10.11.2009 - 15:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 6.1.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Every 4 years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: For further details of forthcoming
tenders/contracts please visit http://www.staffordshire.gov.uk/business/
procurement/.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum ten (10)
calendar day standstill period at the point when information on the award
of the contract is communicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authority before the contract is entered into. Applicants have two (2)
working days from the notification of the award decision to request
additional debriefing. Such information has to be provided a minimum of
three (3) working days before the expiry of the standstill period. Such
additional information should be requested from (please refer to the named
person in the address in part 1.1).
If an appeal regarding the award of a contract is not successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within three
(3) months). Where a contract has not been entered into the Court may
order the setting aside of the award decision or order the authority to
amend any document and may award damages. If the contract has been entered
into the Court may only award damages. The purpose of the standstill
period referred to above is to allow parties to apply to the Courts to set
aside the award decision before the contract is entered into.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 1.10.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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