DK-Copenhagen: supporting services for the government

Request For Proposals

General Information
Country:   Denmark
City/Locality:   COPENHAGEN
Notice/Contract Number:   eu:273768-2009
Publication Date:   Oct 2, 2009
Deadline:   Nov 16, 2009
Buyer:   UDENRIGSMINISTERIET (MINISTRY OF FOREIGN AFFAIRS)
Original Language:   English

Contact Information
Address:   UDENRIGSMINISTERIET (MINISTRY OF FOREIGN AFFAIRS)
COPENHAGEN  
Denmark
Web Site:   www.um.dk

Goods, Works and Services

 

Summary

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Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 190/2009, #273768-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Udenrigsministeriet (Ministry
of Foreign Affairs), Asiatisk Plads 2, K, Attn: Ole Brix Andersen, DK-1448
Copenhagen. Tel. +45 33920000. E-mail: oleand@um.dk. Fax +45 32540533.
Internet address(es):
General address of the contracting authority: www.um.dk.
Further information can be obtained at: Rambøll Management Consulting A/S,
Nørregade 7A, K, Attn: Peter B. Lau, DK-1165 Copenhagen. Tel. +45
33978200. E-mail: pbl@r-m.com. URL: www.ramboll-management.dk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Rambøll Management Consulting A/S, Nørregade 7A, K, Attn: Peter B. Lau,
DK-1165 Copenhagen. Tel. +45 33978200. E-mail: pbl@r-m.com. URL:
www.ramboll-management.dk.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Outsourcing of receipt of applications for visa and residence/work permits
and preliminary tasks.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
Main place of performance: The main places of performance will be in the
following 17 countries in Europe, Middle East, Asia and Africa:
1. Albania (Tirana)
2. Algeria (Algier)
3. China (Beijing, Shanghai and Guangzhou)
4. Egypt (Cairo)
5. Ghana (Accra)
6. India (New Delhi)
7. Indonesia (Jakarta)
8. Pakistan (Islamabad)
9. Russia (Moscow and St. Petersburg)
10. Singapore (Singapore)
11. South Africa (Pretoria)
12. Syria (Damascus)
13. Taiwan (Taipei)
14. Thailand (Bangkok)
15. Turkey (Ankara and Istanbul)
16. Ukraine (Kiev)
17. United Kingdom (London)
If it turns out that no single service provider is able to offer his
services in all of the cities in China or Turkey mentioned above, it may
be necessary to sign more than one agreement covering China and Turkey,
respectively.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Danish
Ministry of Foreign Affairs is inviting tenders for the provision of
services related to the receipt of applications for visa and
residence/work permits and preliminary tasks in connection with 20 Danish
missions in Europe, Middle East, Asia and Africa. Based on the numbers of
recent years, the estimated number of applications in the countries and
cities in scope will be approximately 100.000.
The call for tender is divided into lots. The Danish Ministry of Foreign
Affairs will sign one agreement for each of the countries mentioned in
section II.1.2. Tenderers may submit bids for one, more or all lots.
In the context of the present call for tender, it is of particular
importance for the Ministry that service providers offer a high level of
data security following the legislation and procedures of each individual
country and the Danish law on the protection of personal data. This
includes that the service provider shall be able to offer secured premises
following the legislation and procedures of each individual country. It
means that the service provider shall have efficient internal security
aimed at preventing fraud, but also a service oriented attitude towards
the applicants and respect for national, cultural and religious customs
and traditions.
Service providers must be able to assume responsibility for all tasks
prior to the actual handling of the applications and decision making, and
after the conclusion of the case. The services in scope for this
outsourcing comprise the following tasks:
— Setting up a homepage for information on Danish visa and residence
permit legislation and procedures or insertion of this information in
existing homepage,
— Training staff to handle applications for Danish visas and residence
permits,
— Receipt of visa applications and applications for residence permits,
— Receipt of the corresponding fees,
— Check of the completeness of the applications including annexed
documentation, including a check that the documentation has been issued by
the person, company or institution referred to,
— Booking of appointments for applicant interviews,
— Entering visa application data in a web-based application (Visa Self
Service) or transferring filled-in paper based applications to the mission
stated in the agreement with the service provider,
— Capture of biometric data (photographs of face and fingerprints),
— Electronic transfer of biometric data to a suitable point of reception
(via network or solid data transfer media),
— Transport of documents to and from the Danish mission specified in the
agreement with the service provider,
— Transfer of fees to the bank account of the mission as specified in the
agreement with the service provider,
— Handing out of passports and annexed documentation to the applicants,
— Answering telephone inquiries concerning rules and legislation on visas
and residence permits, application status etc.
The Ministry of Foreign Affairs will provide a web-based application to be
used by the service provider for entering the visa application data.
The Ministry of Foreign Affairs will provide equipment for capturing
biometric data.
The implementation of the web-based application and the biometric data
capture equipment will proceed in a series of phases beginning with a
limited number of pilot installations followed by a gradual roll-out.
Pilot installations are planned in London, Ankara, Istanbul and Bangkok
for immediate launching after signature of the agreements independently of
the availability of the web-based application and the biometric data
capture equipment.
The service provider will receive no payments from the Ministry of Foreign
Affairs or the Danish missions, but will be entitled to a fee of at most
30 EUR or equivalent in local currency from each applicant. The service
provider may offer additional services for a fee in agreement with the
mission specified in the contract. These services include photocopying,
passport photographs and courier service for delivery of passports and
documentation.
II.1.6) Common procurement vocabulary (CPV): 75130000, 79131000,
79420000, 79211100, 79342320, 63510000, 63513000, 79512000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The estimated quantity of visa and
residence permit applications is:
1. Albania (Tirana): 3200 visa applications and 150 residence permits
2. Algeria (Algier): 1400 visa applications and 20 residence permits
3. China (Beijing, Shanghai and Guangzhou): Beijing: 6300 visa
applications and 1300 residence permits. Shanghai: 4000 visa applications
and 350 residence permits. Guangzhou: 5100 visa applications and 600
residence permits.
4. Egypt (Cairo): 1500 visa applications and 50 residence permits
5. Ghana (Accra): 2100 visa applications and 300 residence permits
6. India (New Delhi): 5500 visa applications and 1500 residence permits
7. Indonesia (Jakarta): 2600 visa applications and 50 residence permits
8. Pakistan (Islamabad): 1800 visa applications and ?? residence permits
(no data)
9. Russia (Moscow and St. Petersburg): 18500 visa applications and 650
residence permits
10. Singapore (Singapore): 2000 visa applications and 420 residence
permits
11. South Africa (Pretoria): 2600 visa applications and 75 residence
permits
12. Syria (Damascus): 1400 visa applications and 100 residence permits
13. Taiwan (Taipei): 6500 visa applications and 50 residence permits
14. Thailand (Bangkok): 4400 visa applications and 440 residence permits
15. Turkey (Ankara and Istanbul): Ankara: 3700 visa applications and 300
residence permits. Istanbul: 2200 visa applications and 150 residence
permits.
16. Ukraine (Kiev): 9200 visa applications and 2500 residence permits
17. United Kingdom (London): 2800 visa applications and 125 residence
permits.
II.2.2) Options: Yes.
Description of these options: 1. Extension of each agreement by 2 x 1
year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
Provisional timetable for recourse to these options: in months: 12 (from
the award of the contract).
Number of possible renewals: Range: between 1 and 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Albania (Tirana)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 2
TITLE: Algeria (Algier)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 3
TITLE: China (Beijing, Shanghai and Guangzhou)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
If it turns out that no single service provider is able to offer his
services in all of the cities in China mentioned above, it may be
necessary to sign more than one agreement covering China.
LOT NO 4
TITLE: Egypt (Cairo)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 5
TITLE: Ghana (Accra)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 6
TITLE: India (New Delhi)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 7
TITLE: Indonesia (Jakarta)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 8
TITLE: Pakistan (Islamabad)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 9
TITLE: Russia (Moscow and St. Petersburg)
1) SHORT DESCRIPTION: See section II.1.5.
St. Petersburg has no Danish mission and, in this context, St. Petersburg
is regarded as a subsidiary of Moscow which must be covered by the
agreement on the lot covering Moscow. This means that the service provider
must transfer applications delivered in St. Petersburg to the Danish
Embassy in Moscow and return the envelopes containing the results of the
application procedure to the applicants in St. Petersburg.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 10
TITLE: Singapore (Singapore)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 11
TITLE: South Africa (Pretoria)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 12
TITLE: Syria (Damascus)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 13
TITLE: Taiwan (Taipei)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 14
TITLE: Thailand (Bangkok)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Pilot installation is planned in
Bangkok for immediate launching after signature of the agreement
independently of the availability of the web-based application and the
biometric data capture equipment.
Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 15
TITLE: Turkey (Ankara and Istanbul)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Pilot installation is planned in
Ankara and Istanbul for immediate launching after signature of the
agreement independently of the availability of the web-based application
and the biometric data capture equipment.
Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
If it turns out that no single service provider is able to offer his
services in all of the cities in Turkey mentioned above, it may be
necessary to sign more than one agreement covering Turkey.
LOT NO 16
TITLE: Ukraine (Kiev)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
LOT NO 17
TITLE: United Kingdom (London)
1) SHORT DESCRIPTION: See section II.1.5.
2) COMMON PROCUREMENT VOCABULARY (CPV): 75130000, 79131000, 79420000,
79211100, 79342320, 63510000, 63513000, 79512000.
3) QUANTITY OR SCOPE: See section II.2.1.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Pilot installation is planned in
London for immediate launching after signature of the agreement
independently of the availability of the web-based application and the
biometric data capture equipment.
Options:
1. Extension of agreement by 2 x 1 year.
2. The service provider may offer to receive applications in other cities
than those mentioned, but applications will have to be transferred to the
missions in the cities mentioned.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: No deposits or guarantees
required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Terms of financing
and payment are stated in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: If the contract is awarded a group of
suppliers, such group is required to undertake joint and several liability
and to authorise one supplier to represent the group.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: A solemn
declaration stating whether the candidate has fulfilled his obligations
relating to the payment of social security contributions and to the
payment of direct and indirect taxes in accordance with the legal
provisions in the country in which the candidate is established and in
Denmark.
As an alternative to a solemn declaration a report from the Danish
Commerce and Companies Agency may be submitted. Foreign candidates
submitting an equal report from their country should also submit a solemn
declaration regarding obligations in Denmark.
If a bid is submitted from a group of candidates, each candidate must
submit the above-mentioned declarations.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: A statement of the
undertaking's overall turnover and - if publication hereof is possible
according to the accounting standards of the candidate - a statement of
turnover in the area covered by the contract for a maximum of the last
three financial years available, depending on the date on which the
undertaking was set up or the economic operator started trading, as far as
the information on these turnovers is available.
If a bid is submitted from a group of candidates, each candidate must
submit this information.
Minimum level(s) of standards possibly required: As a minimum requirement,
the overall turnover must at least amount to 500.000 EUR on average the
last three financial years available, depending on the date on which the
undertaking was set up or the economic operator started trading, as far as
the information on these turnovers is available.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
A list of the main services provided, with respect to the services in
question (receipt of applications for visa and residence/work permits and
preliminary tasks), in the past three years preferably specifying the
scope of the services provided, dates and recipients (if possible),
whether public or private, involved, and a description of the service in
question. The list must specify the countries and/or locations in which
the service provider is providing such services today, specifying the
recipients of the services, among others Ministries of Foreign Affairs
and/or missions.
If a bid is submitted from a group of candidates, each candidate must
submit this information.
If the candidate relies on the capacity of other entities, the candidate
must prove that it will have at its disposal the resources necessary for
the execution of the contract.
Minimum level(s) of standards possibly required:
As a minimum requirement, the candidate must be able to demonstrate
experience with delivery of similar services to Ministries of Foreign
Affairs and/or missions or other recipients who are relevant according to
the present tender.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2009/S 127-185758 of 7.7.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
16.11.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 6 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: 1) On account of the nature of the services
included, the contract is considered a public service contract as listed
in Annex II B. Contracts which have as their object services listed in
Annex II B shall be subject solely to Article 23 and Article 35(4), cf.
Article 21 of Directive 2004/18/EC. However, the Ministry of Foreign
Affairs is none the less bound to comply with the fundamental rules of the
Treaty in general and the principle of non-discrimination on the ground of
nationality in particular, that principle implying, in particular, an
obligation of transparency in order to enable the contracting authority to
satisfy itself that the principle has been complied with. That obligation
of transparency consists in ensuring a degree of advertising sufficient to
enable the services market to be opened up to competition and the
impartiality of procurement procedures to be reviewed.
2) Furthermore, chapter 6a in the Danish Law on tenders regarding public
contracts and contracts subsidised by contracting authorities
(Lovbekendtgørelse nr. 1410 af 7.12.2007 om indhentning af tilbud på visse
offentlige og offentligt støttede kontrakter) will apply.
3) Thus, the public procurement procedure is advertised by the means of
this contract notice. However, this does not implicate that Directive
2004/18/EC will fully apply.
4) The tender documents are available at the following address:
www.ramboll-management.dk.
5) Regarding section I.1: There is no further documentation to be obtained
by the tenderer.
6) Questions and answers will be published on: www.ramboll-management.dk.
7) Candidates must provide the information stated in section III.2. Any
candidate must thus provide all the information in section III.2.1 and
III.2.3. Groups of candidates must provide the information regarding each
candidate in the group. A candidate may thus be excluded from the
participation if the requested information is not submitted.
8) Regarding section III.2.3: A candidate may rely on the capacities of
other entities (e.g. a parent company or a subcontractor), regardless of
the legal nature of the links which it has with them. Candidates relying
on capacities or references of other legal entities must in the bid prove
to the contracting authority that it will have at its disposal the
resources necessary for the execution of the contract, e.g. by enclosing
documentation that it can rely on the capacities of the other legal
entity, cf. Articles 47, 2 and 48, 3 of the Directive 2004/18/EC on the
coordination of procedures for the award of public work contracts, public
supply contracts and public service contracts. If the contracting
authority does not receive this information the contracting authority will
not rely on the capacity of other entities.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: The Danish Complaints
Board (Klagenævnet for Udbud), The Danish Commerce and Companies Agency
(Erhvervs- og Selskabsstyrelsen), Kampmannsgade 1, DK-1780 Copenhagen V.
Tel. +45 33307700. URL: www.klfu.dk. Fax +45 33307600.
Body responsible for mediation procedures:
(There is no body responsible for mediation procedures).
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: There are no deadlines for lodging appeals. When lodging
an appeal the complainant has to inform the contracting authority in
writing of the alleged violation and the fact that the appeal has been
lodged.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: The Danish Competition Authority (Konkurrencestyrelsen),
Nyropsgade 30, DK-1780 Copenhagen V. E-mail: ks@ks.dk. Tel. +45 72268000.
URL: www.ks.dk. Fax +45 33326144.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 1.10.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.